[Campus-columbia-staff] planning an event for next semester

[Shauna Gordon-McKeon]

I think we're going to go ahead with the weekend of the 19th/20th - Asheesh
won't be able to make it, but he'll help remotely.  Which do you think
would be better for turnout, Saturday or Sunday.

So what's the process for actually booking space?  When does that happen?


On Sun, Aug 18, 2013 at 9:32 PM, Dina Lamdany <dinalamdany at gmail.com> wrote:

> The weekend of the 26th/27th will probably be bad for turnout--it's the
> weekend right before midterms/the last weekend before our fall break, so
> I'm not sure that would be good. The 2/3 is our fall break, and then the
> 9th we're holding a hackathon--would you be interested in moving to the
> week after? It's a bit deep in November.
>
>
> On Fri, Aug 16, 2013 at 10:58 AM, Shauna Gordon-McKeon <shaunagm at gmail.com
> > wrote:
>
>> I think Asheesh may be busy that weekend.  Without ruling it out - we'll
>> wait for him to get back to us - is there another weekend that might work?
>>  The weekend of the 26th/27th?
>>
>>
>> On Thu, Aug 15, 2013 at 12:45 PM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com> wrote:
>>
>>> If you're willing to open the event to other campuses, I'd be optimistic
>>> at finding at least 15 women who want to attend.  We've had similar numbers
>>> of women at other events.  That said, all we want to do extend the
>>> invitation to as many women as possible.  If it ends up being majority
>>> male, c'est la vie.
>>>
>>> We've played with the format before.  We could split the event into two
>>> days, 2-3 hours each - one tutorial, one working-on-patches workshop - but
>>> I'm not sure if that's preferable.  We've gotten a full house of attendees
>>> before.  It's just a matter of picking a good date, publicizing well, and
>>> having a big enough base of potential invitees to begin with.
>>>
>>> The weekend of Oct 19/20 would be fine for me.  Asheesh, can you chime
>>> in on whether that would also work for you?
>>>
>>> - Shauna
>>>
>>>
>>>
>>> On Mon, Aug 12, 2013 at 11:04 AM, Dina Lamdany <dinalamdany at gmail.com>wrote:
>>>
>>>> Hi Shauna,
>>>>
>>>> Thanks!
>>>>
>>>> We think it would be difficult to get 25-30 females to an event like
>>>> this. That being said, WICS would be happy to work on this event as well,
>>>> and advertise it to our list-serv (we also do have Barnard students in WICS
>>>> and on our board.) But it is unlikely that the event will be majority
>>>> female, if that many people are expected, given the demographics at our
>>>> events.
>>>>
>>>> Is there a possibility to make a shorter event? Like an hour or two,
>>>> rather than five? That would probably help attendance.
>>>>
>>>> If ADI is going to collaborate on the event, which it would like to,
>>>> October 12/13 is probably a bad date, since ADI is hosting a startup career
>>>> fair on the 11th. Would the weekend after work?
>>>>
>>>> Best,
>>>>
>>>> Dina
>>>>
>>>>
>>>>
>>>> On Fri, Aug 9, 2013 at 4:12 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Hi Dina,
>>>>>
>>>>> No worries - I hope your internship went well, and that your trip back
>>>>> to the east coast (whenever you do it) is safe and stress-free.
>>>>>
>>>>> re: turnout, we usually aim for 25-35 attendees.  If you'd like to
>>>>> collaborate with other groups/schools, then great!  We love collaboration.
>>>>>  One of our main goals, though, is to reach out to women - to that end,
>>>>> we're most enthusiastic about collaborations with women-in-CS/STEM type
>>>>> groups and with women's colleges.  For instance, we have contacts at
>>>>> Barnard and would love to be able to invite them to this event.  This
>>>>> doesn't mean we can't collaborate with other groups, just that we'd like to
>>>>> prioritize making sure women who want to attend can attend.
>>>>>
>>>>> When do you think we could get a definite time & space nailed down?
>>>>>  And what did you think of Oct 12/13th as a potential weekend?
>>>>>
>>>>> - Shauna
>>>>>
>>>>>
>>>>>
>>>>> On Fri, Aug 9, 2013 at 3:58 PM, Dina Lamdany <dinalamdany at gmail.com>wrote:
>>>>>
>>>>>> Hey Shauna,
>>>>>>
>>>>>> Sorry for the super slow response time--I've been finishing up an
>>>>>> internship in San Francisco this week, and the past week has been crazy.
>>>>>> Kathy has graduated, so he's no longer a good point-person, but I am.
>>>>>>
>>>>>> WICS would be interested in this event, but given the nature of the
>>>>>> event (a pretty big time commitment for attendees) we think it would be
>>>>>> best to collaborate on this event with some other CS groups on campus to
>>>>>> get a bigger turnout. WICS would definitely advertise the event to our
>>>>>> list-serv, however.
>>>>>>
>>>>>> I'm also a board member of the Application Development Initiative,
>>>>>> which will have an easier time booking a space, and which would be happy to
>>>>>> collaborate on this event. We'd also potentially be interested in reaching
>>>>>> out to a tech group at NYU and collaborating with them. What do you think?
>>>>>>
>>>>>> Thanks!
>>>>>>
>>>>>> Dina
>>>>>>
>>>>>>
>>>>>> On Fri, Aug 9, 2013 at 12:50 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Hi Kathy and Dina,
>>>>>>>
>>>>>>> Just wanted to follow up.  I'm CCing Melanie just in case our point
>>>>>>> people have, in fact, changed.  Asheesh and I will both be out of the
>>>>>>> country and fairly unavailable later in August, so it would be great to
>>>>>>> figure this out beforehand.
>>>>>>>
>>>>>>> best
>>>>>>> Shauna
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Sat, Aug 3, 2013 at 3:23 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Hi Kathy and Dina,
>>>>>>>>
>>>>>>>> We're looking forward to doing an Open Source Comes to Campus event
>>>>>>>> at Columbia this semester.  Are you ready to start planning again - this
>>>>>>>> time, hopefully, with better luck finding space?  If you're no longer the
>>>>>>>> best point people for organizing this, just let us know.  :)
>>>>>>>>
>>>>>>>> As far as timing, we've pinpointed the weekend of October 12th/13th
>>>>>>>> as a good one, though we're flexible.  How does that sound to you?
>>>>>>>>
>>>>>>>> best,
>>>>>>>> Shauna
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Campus-columbia-staff mailing list
>>>>>>> Campus-columbia-staff at lists.openhatch.org
>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-columbia-staff
>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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