[Campus-boston-summer-staff] next steps for the event!

Thu Jun 20 01:56:11 UTC 2013

We're at 40, and I expect to get about 10 more, but then for only about 50%
to show up.  So, 25ish attendees, and 8ish staffers, or 33 total.

What are the local options for food?  Is there a Dunkin Donuts nearby for
breakfast?

On Wed, Jun 19, 2013 at 9:53 PM, Ali Ukani <aliukani at ccs.neu.edu> wrote:

> Sorry for the slow reply!
>
> We can get our college to pay for the food costs if I place the order
> through our college. I'd have to place the order tomorrow or Friday,
> though. How many signups are we at?
>
> Ali
>
> Ali Ukani (http://ali.io)
> NU ACM <http://acm.ccs.neu.edu/> President
> NU Hacks <http://hacks.io/> Organizer
>
>
> On Tue, Jun 18, 2013 at 7:04 PM, Molly White <molly.white5 at gmail.com>wrote:
>
>> Fliers are all set for the Northeastern campus!
>>
>> - Molly White
>>
>>
>> On Fri, Jun 14, 2013 at 12:19 PM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com> wrote:
>>
>>> Hi there,
>>>
>>> Sorry for the delay on getting back to you with the flyer.  I'd asked
>>> someone else to work on it because my flyer-making skills are pretty
>>> minimal, but that didn't happen.  So!  I've attached a flyer you can use,
>>> as well as the editable format for it (made in GIMP, an open source project
>>> - let me know if you want it in a different format) in case you want to
>>> edit it.  But mostly we need to get these out there!
>>>
>>> - Shauna
>>>
>>>
>>>
>>>
>>> On Tue, Jun 11, 2013 at 10:42 PM, Ali Ukani <aliukani at ccs.neu.edu>wrote:
>>>
>>>> Sorry for the slow reply! Just got back from traveling and started work.
>>>>
>>>> I posted to the NU ACM Members mailing list, emailed some NEU CS (CCIS)
>>>> faculty, posted to our Facebook groups, and made a Facebook event since
>>>> that's been a big boost for our event attendance:
>>>> https://www.facebook.com/events/265911593552007/
>>>>
>>>> I'd be happy to add Openhatch's Facebook page to the hosts for that
>>>> Facebook event.
>>>>
>>>> Working on getting funding for food. Will get back to you before the
>>>> end of the week on this (doing an NU ACM staff meeting tomorrow), but I
>>>> think we can bankroll the food no problem.
>>>>
>>>> Best,
>>>> Ali
>>>>
>>>> Ali Ukani (http://ali.io)
>>>> NU ACM <http://acm.ccs.neu.edu/> President
>>>> NU Hacks <http://hacks.io/> Organizer
>>>>
>>>>
>>>> On Mon, Jun 10, 2013 at 5:31 PM, Christopher Woodall <
>>>> chris.j.woodall at gmail.com> wrote:
>>>>
>>>>> I am fine with printing out posters.
>>>>>
>>>>> On Mon, Jun 10, 2013 at 1:37 PM, Molly White <molly.white5 at gmail.com>
>>>>> wrote:
>>>>> > Not at all! I'll be happy to print and post them whenever.
>>>>> >
>>>>> > - Molly
>>>>> >
>>>>> >
>>>>> > On Mon, Jun 10, 2013 at 1:31 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com>
>>>>> > wrote:
>>>>> >>
>>>>> >> We've had about 10 sign ups so far, which is not insignificant, but
>>>>> >> definitely means we need to keep going.  An ideal number of sign
>>>>> ups would
>>>>> >> be 50-60, as we usually get about 30-50% no shows.
>>>>> >>
>>>>> >> Physical posters would be great.  We've got a template but when I
>>>>> went to
>>>>> >> send it to you I was struck by how inferior it is.  We're going to
>>>>> try and
>>>>> >> make a new one today/tomorrow, if you don't mind waiting a couple
>>>>> days to
>>>>> >> flyer.
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> On Mon, Jun 10, 2013 at 1:21 PM, Molly White <
>>>>> molly.white5 at gmail.com>
>>>>> >> wrote:
>>>>> >>>
>>>>> >>> Out of curiosity, have we had much success with signups so far?
>>>>> Also, are
>>>>> >>> you trying to do any offline publicity at all (e.g., posters in the
>>>>> >>> library)?
>>>>> >>>
>>>>> >>> - Molly White
>>>>> >>>
>>>>> >>>
>>>>> >>> On Mon, Jun 10, 2013 at 12:22 PM, Shauna Gordon-McKeon
>>>>> >>> <shaunagm at gmail.com> wrote:
>>>>> >>>>
>>>>> >>>> Hi Christopher,
>>>>> >>>>
>>>>> >>>> So when we send department-specific emails, we use this template:
>>>>> >>>>
>>>>> >>>>
>>>>> https://docs.google.com/document/d/1NM3JPNUWOebDwpwebxUtumf0i-e1zwe-0PipYZrFAVE/edit
>>>>> >>>>
>>>>> >>>> The main thing to do is, for each department, pick free software
>>>>> >>>> projects to mention which are used in that field.  We keep a list
>>>>> here:
>>>>> >>>> https://openhatch.org/wiki/Oss_projects_by_domain
>>>>> >>>>
>>>>> >>>> But there's also this if you want to add more or find a department
>>>>> >>>> that's not on our list:
>>>>> >>>>
>>>>> >>>>
>>>>> http://en.wikipedia.org/wiki/List_of_free_and_open-source_software_packages#Science
>>>>> >>>>
>>>>> >>>> You might also want to do a little editing of the "from you"
>>>>> portion at
>>>>> >>>> the top.
>>>>> >>>>
>>>>> >>>> I've added a new sheet to the publicity doc.  I find it helpful
>>>>> to keep
>>>>> >>>> track of which science departments have been contacted separately
>>>>> from the
>>>>> >>>> rest.
>>>>> >>>>
>>>>> >>>> - Shauna
>>>>> >>>>
>>>>> >>>>
>>>>> >>>> On Mon, Jun 10, 2013 at 9:07 AM, Christopher Woodall
>>>>> >>>> <chris.j.woodall at gmail.com> wrote:
>>>>> >>>>>
>>>>> >>>>> I will send out to BUILDS-list and the BUILDS facebook page. I
>>>>> will
>>>>> >>>>> also get the BU CS and Computer Engineering mailing lists. Can I
>>>>> also
>>>>> >>>>> get the base email tailored to science students? I may be able
>>>>> to get
>>>>> >>>>> it out on a few other mailing lists.
>>>>> >>>>>
>>>>> >>>>> There are also a few other programming and engineering related
>>>>> clubs I
>>>>> >>>>> will get the word out to that are on campus.
>>>>> >>>>>
>>>>> >>>>> Since it is not being funded at BU I don't think I can direct
>>>>> funding
>>>>> >>>>> for the event and BUILDS cant receive funding over the summer
>>>>> since
>>>>> >>>>> the undergraduate club and funding office is closed.
>>>>> >>>>>
>>>>> >>>>> From,
>>>>> >>>>> Chris W.
>>>>> >>>>> On Fri, Jun 7, 2013 at 5:24 PM, Shauna Gordon-McKeon
>>>>> >>>>> <shaunagm at gmail.com> wrote:
>>>>> >>>>> > Mailing lists are usually our best bet (and sometimes facebook
>>>>> >>>>> > pages),
>>>>> >>>>> > however emailing individual professors and asking them to
>>>>> reach out
>>>>> >>>>> > to their
>>>>> >>>>> > students is also useful.
>>>>> >>>>> >
>>>>> >>>>> >
>>>>> >>>>> > On Fri, Jun 7, 2013 at 5:22 PM, Molly White <
>>>>> molly.white5 at gmail.com>
>>>>> >>>>> > wrote:
>>>>> >>>>> >>
>>>>> >>>>> >> Sorry! I'd be happy to send out the emails for NEU, but I'm
>>>>> afraid I
>>>>> >>>>> >> don't
>>>>> >>>>> >> know/have access to any of the CS lists... Ali, do you have
>>>>> any idea
>>>>> >>>>> >> about
>>>>> >>>>> >> how we could spread the word via email? I see on the mailing
>>>>> list
>>>>> >>>>> >> that you
>>>>> >>>>> >> sent a message to ACM and some CS professors -- I suppose I
>>>>> could
>>>>> >>>>> >> try
>>>>> >>>>> >> sending an email to some of my past CE professors...
>>>>> >>>>> >>
>>>>> >>>>> >> - Molly
>>>>> >>>>> >>
>>>>> >>>>> >>
>>>>> >>>>> >> On Fri, Jun 7, 2013 at 4:45 PM, Shauna Gordon-McKeon
>>>>> >>>>> >> <shaunagm at gmail.com>
>>>>> >>>>> >> wrote:
>>>>> >>>>> >>>
>>>>> >>>>> >>> Replies are appreciated!  :)  Even if they are just, "Having
>>>>> a busy
>>>>> >>>>> >>> week,
>>>>> >>>>> >>> will get to this on X date" or "Can you take care of Y, I'm
>>>>> too
>>>>> >>>>> >>> busy to."
>>>>> >>>>> >>>
>>>>> >>>>> >>>
>>>>> >>>>> >>>
>>>>> >>>>> >>> On Wed, Jun 5, 2013 at 10:59 PM, Shauna Gordon-McKeon
>>>>> >>>>> >>> <shaunagm at gmail.com> wrote:
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> Hi everyone,
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> Here are the next steps towards making the June 22nd event
>>>>> as
>>>>> >>>>> >>>> amazing as
>>>>> >>>>> >>>> possible.
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> 1)  Publicity!
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> The website should be ready (
>>>>> http://boston-summer.openhatch.org/)
>>>>> >>>>> >>>> although feel free to give it another look over and request
>>>>> >>>>> >>>> additional
>>>>> >>>>> >>>> changes.
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> We should start sending out emails to relevant lists.
>>>>>  Places to
>>>>> >>>>> >>>> email
>>>>> >>>>> >>>> include:
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> - CS departments at NEU, BU, and other schools
>>>>> >>>>> >>>> - CS clubs and organizations at NEU, BU, and other schools
>>>>> >>>>> >>>> - non-CS departments/clubs/organizations at NEU, BU and
>>>>> other
>>>>> >>>>> >>>> schools
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> We (Asheesh and I) will take care of all of the "other
>>>>> schools"
>>>>> >>>>> >>>> publicity, but if Ali or Molly (or another NEU person) could
>>>>> >>>>> >>>> handle emailing
>>>>> >>>>> >>>> NEU CS departments and clubs, and Christopher (or another BU
>>>>> >>>>> >>>> person) could
>>>>> >>>>> >>>> handle emailing BU CS departments and clubs, that would be
>>>>> >>>>> >>>> fantastic.  If
>>>>> >>>>> >>>> you can't, let us know and we'll do it.  It just seems
>>>>> better to
>>>>> >>>>> >>>> have a
>>>>> >>>>> >>>> student at the school taking point.
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> When you send publicity emails, please add some basic
>>>>> information
>>>>> >>>>> >>>> to
>>>>> >>>>> >>>> this spreadsheet so we can keep track of what's been done:
>>>>> >>>>> >>>>
>>>>> >>>>> >>>>
>>>>> >>>>> >>>>
>>>>> >>>>> >>>>
>>>>> https://docs.google.com/spreadsheet/ccc?key=0AoHP1ey91UqPdEhXQVcwdXI3NHlfUTF6WncxQkpBV1E&usp=sharing
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> And here is a template email to send out:
>>>>> >>>>> >>>>
>>>>> >>>>> >>>>
>>>>> >>>>> >>>>
>>>>> >>>>> >>>>
>>>>> https://docs.google.com/document/d/1UketlMiGRnG4nBunliDZ-bbIKyReUUXr8EHUdFZxyNs/edit
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> re: non-CS stuff.  We have more carefully tailored emails
>>>>> for
>>>>> >>>>> >>>> reaching
>>>>> >>>>> >>>> out to science departments and such.  If you're interested
>>>>> in
>>>>> >>>>> >>>> using those,
>>>>> >>>>> >>>> let me know, but usually Asheesh and I take care of that.
>>>>> >>>>> >>>> (Recruiting
>>>>> >>>>> >>>> scientists to free software is a special passion of mine!)
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> It would be great to get the first wave of emails out by
>>>>> the end
>>>>> >>>>> >>>> of the
>>>>> >>>>> >>>> week!
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> 2)  Food
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> When we last left off, Asheesh and I were working towards
>>>>> getting
>>>>> >>>>> >>>> a Red
>>>>> >>>>> >>>> Hat staffer in attendance, which would get us $200 towards
>>>>> food
>>>>> >>>>> >>>> (as I
>>>>> >>>>> >>>> understand it).  If we successfully get 35-45 people
>>>>> between staff
>>>>> >>>>> >>>> and
>>>>> >>>>> >>>> attendees, it would be better to have a slightly larger food
>>>>> >>>>> >>>> budget.  Ali,
>>>>> >>>>> >>>> did you have a sense of whether we can get a bit more
>>>>> funding for
>>>>> >>>>> >>>> this from
>>>>> >>>>> >>>> NEU?
>>>>> >>>>> >>>>
>>>>> >>>>> >>>>
>>>>> >>>>> >>>> Let me know if you have any questions!
>>>>> >>>>> >>>> - Shauna
>>>>> >>>>> >>>
>>>>> >>>>> >>>
>>>>> >>>>> >>>
>>>>> >>>>> >>> _______________________________________________
>>>>> >>>>> >>> Campus-boston-summer-staff mailing list
>>>>> >>>>> >>> Campus-boston-summer-staff at lists.openhatch.org
>>>>> >>>>> >>>
>>>>> >>>>> >>>
>>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>>> >>>>> >>>
>>>>> >>>>> >>
>>>>> >>>>> >
>>>>> >>>>> >
>>>>> >>>>> > _______________________________________________
>>>>> >>>>> > Campus-boston-summer-staff mailing list
>>>>> >>>>> > Campus-boston-summer-staff at lists.openhatch.org
>>>>> >>>>> >
>>>>> >>>>> >
>>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>>> >>>>> >
>>>>> >>>>
>>>>> >>>>
>>>>> >>>
>>>>> >>
>>>>> >
>>>>> _______________________________________________
>>>>> Campus-boston-summer-staff mailing list
>>>>> Campus-boston-summer-staff at lists.openhatch.org
>>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> Campus-boston-summer-staff mailing list
>>>> Campus-boston-summer-staff at lists.openhatch.org
>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>>
>>>>
>>>
>>> _______________________________________________
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>>> Campus-boston-summer-staff at lists.openhatch.org
>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>
>>>
>>
>
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