[Campus-boston-summer-staff] next steps for the event!

[Ali Ukani]

Sorry for the slow reply!

We can get our college to pay for the food costs if I place the order
through our college. I'd have to place the order tomorrow or Friday,
though. How many signups are we at?

Ali

Ali Ukani (http://ali.io)
NU ACM <http://acm.ccs.neu.edu/> President
NU Hacks <http://hacks.io/> Organizer


On Tue, Jun 18, 2013 at 7:04 PM, Molly White <molly.white5 at gmail.com> wrote:

> Fliers are all set for the Northeastern campus!
>
> - Molly White
>
>
> On Fri, Jun 14, 2013 at 12:19 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
> > wrote:
>
>> Hi there,
>>
>> Sorry for the delay on getting back to you with the flyer.  I'd asked
>> someone else to work on it because my flyer-making skills are pretty
>> minimal, but that didn't happen.  So!  I've attached a flyer you can use,
>> as well as the editable format for it (made in GIMP, an open source project
>> - let me know if you want it in a different format) in case you want to
>> edit it.  But mostly we need to get these out there!
>>
>> - Shauna
>>
>>
>>
>>
>> On Tue, Jun 11, 2013 at 10:42 PM, Ali Ukani <aliukani at ccs.neu.edu> wrote:
>>
>>> Sorry for the slow reply! Just got back from traveling and started work.
>>>
>>> I posted to the NU ACM Members mailing list, emailed some NEU CS (CCIS)
>>> faculty, posted to our Facebook groups, and made a Facebook event since
>>> that's been a big boost for our event attendance:
>>> https://www.facebook.com/events/265911593552007/
>>>
>>> I'd be happy to add Openhatch's Facebook page to the hosts for that
>>> Facebook event.
>>>
>>> Working on getting funding for food. Will get back to you before the end
>>> of the week on this (doing an NU ACM staff meeting tomorrow), but I think
>>> we can bankroll the food no problem.
>>>
>>> Best,
>>> Ali
>>>
>>> Ali Ukani (http://ali.io)
>>> NU ACM <http://acm.ccs.neu.edu/> President
>>> NU Hacks <http://hacks.io/> Organizer
>>>
>>>
>>> On Mon, Jun 10, 2013 at 5:31 PM, Christopher Woodall <
>>> chris.j.woodall at gmail.com> wrote:
>>>
>>>> I am fine with printing out posters.
>>>>
>>>> On Mon, Jun 10, 2013 at 1:37 PM, Molly White <molly.white5 at gmail.com>
>>>> wrote:
>>>> > Not at all! I'll be happy to print and post them whenever.
>>>> >
>>>> > - Molly
>>>> >
>>>> >
>>>> > On Mon, Jun 10, 2013 at 1:31 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com>
>>>> > wrote:
>>>> >>
>>>> >> We've had about 10 sign ups so far, which is not insignificant, but
>>>> >> definitely means we need to keep going.  An ideal number of sign ups
>>>> would
>>>> >> be 50-60, as we usually get about 30-50% no shows.
>>>> >>
>>>> >> Physical posters would be great.  We've got a template but when I
>>>> went to
>>>> >> send it to you I was struck by how inferior it is.  We're going to
>>>> try and
>>>> >> make a new one today/tomorrow, if you don't mind waiting a couple
>>>> days to
>>>> >> flyer.
>>>> >>
>>>> >>
>>>> >>
>>>> >> On Mon, Jun 10, 2013 at 1:21 PM, Molly White <molly.white5 at gmail.com
>>>> >
>>>> >> wrote:
>>>> >>>
>>>> >>> Out of curiosity, have we had much success with signups so far?
>>>> Also, are
>>>> >>> you trying to do any offline publicity at all (e.g., posters in the
>>>> >>> library)?
>>>> >>>
>>>> >>> - Molly White
>>>> >>>
>>>> >>>
>>>> >>> On Mon, Jun 10, 2013 at 12:22 PM, Shauna Gordon-McKeon
>>>> >>> <shaunagm at gmail.com> wrote:
>>>> >>>>
>>>> >>>> Hi Christopher,
>>>> >>>>
>>>> >>>> So when we send department-specific emails, we use this template:
>>>> >>>>
>>>> >>>>
>>>> https://docs.google.com/document/d/1NM3JPNUWOebDwpwebxUtumf0i-e1zwe-0PipYZrFAVE/edit
>>>> >>>>
>>>> >>>> The main thing to do is, for each department, pick free software
>>>> >>>> projects to mention which are used in that field.  We keep a list
>>>> here:
>>>> >>>> https://openhatch.org/wiki/Oss_projects_by_domain
>>>> >>>>
>>>> >>>> But there's also this if you want to add more or find a department
>>>> >>>> that's not on our list:
>>>> >>>>
>>>> >>>>
>>>> http://en.wikipedia.org/wiki/List_of_free_and_open-source_software_packages#Science
>>>> >>>>
>>>> >>>> You might also want to do a little editing of the "from you"
>>>> portion at
>>>> >>>> the top.
>>>> >>>>
>>>> >>>> I've added a new sheet to the publicity doc.  I find it helpful to
>>>> keep
>>>> >>>> track of which science departments have been contacted separately
>>>> from the
>>>> >>>> rest.
>>>> >>>>
>>>> >>>> - Shauna
>>>> >>>>
>>>> >>>>
>>>> >>>> On Mon, Jun 10, 2013 at 9:07 AM, Christopher Woodall
>>>> >>>> <chris.j.woodall at gmail.com> wrote:
>>>> >>>>>
>>>> >>>>> I will send out to BUILDS-list and the BUILDS facebook page. I
>>>> will
>>>> >>>>> also get the BU CS and Computer Engineering mailing lists. Can I
>>>> also
>>>> >>>>> get the base email tailored to science students? I may be able to
>>>> get
>>>> >>>>> it out on a few other mailing lists.
>>>> >>>>>
>>>> >>>>> There are also a few other programming and engineering related
>>>> clubs I
>>>> >>>>> will get the word out to that are on campus.
>>>> >>>>>
>>>> >>>>> Since it is not being funded at BU I don't think I can direct
>>>> funding
>>>> >>>>> for the event and BUILDS cant receive funding over the summer
>>>> since
>>>> >>>>> the undergraduate club and funding office is closed.
>>>> >>>>>
>>>> >>>>> From,
>>>> >>>>> Chris W.
>>>> >>>>> On Fri, Jun 7, 2013 at 5:24 PM, Shauna Gordon-McKeon
>>>> >>>>> <shaunagm at gmail.com> wrote:
>>>> >>>>> > Mailing lists are usually our best bet (and sometimes facebook
>>>> >>>>> > pages),
>>>> >>>>> > however emailing individual professors and asking them to reach
>>>> out
>>>> >>>>> > to their
>>>> >>>>> > students is also useful.
>>>> >>>>> >
>>>> >>>>> >
>>>> >>>>> > On Fri, Jun 7, 2013 at 5:22 PM, Molly White <
>>>> molly.white5 at gmail.com>
>>>> >>>>> > wrote:
>>>> >>>>> >>
>>>> >>>>> >> Sorry! I'd be happy to send out the emails for NEU, but I'm
>>>> afraid I
>>>> >>>>> >> don't
>>>> >>>>> >> know/have access to any of the CS lists... Ali, do you have
>>>> any idea
>>>> >>>>> >> about
>>>> >>>>> >> how we could spread the word via email? I see on the mailing
>>>> list
>>>> >>>>> >> that you
>>>> >>>>> >> sent a message to ACM and some CS professors -- I suppose I
>>>> could
>>>> >>>>> >> try
>>>> >>>>> >> sending an email to some of my past CE professors...
>>>> >>>>> >>
>>>> >>>>> >> - Molly
>>>> >>>>> >>
>>>> >>>>> >>
>>>> >>>>> >> On Fri, Jun 7, 2013 at 4:45 PM, Shauna Gordon-McKeon
>>>> >>>>> >> <shaunagm at gmail.com>
>>>> >>>>> >> wrote:
>>>> >>>>> >>>
>>>> >>>>> >>> Replies are appreciated!  :)  Even if they are just, "Having
>>>> a busy
>>>> >>>>> >>> week,
>>>> >>>>> >>> will get to this on X date" or "Can you take care of Y, I'm
>>>> too
>>>> >>>>> >>> busy to."
>>>> >>>>> >>>
>>>> >>>>> >>>
>>>> >>>>> >>>
>>>> >>>>> >>> On Wed, Jun 5, 2013 at 10:59 PM, Shauna Gordon-McKeon
>>>> >>>>> >>> <shaunagm at gmail.com> wrote:
>>>> >>>>> >>>>
>>>> >>>>> >>>> Hi everyone,
>>>> >>>>> >>>>
>>>> >>>>> >>>> Here are the next steps towards making the June 22nd event as
>>>> >>>>> >>>> amazing as
>>>> >>>>> >>>> possible.
>>>> >>>>> >>>>
>>>> >>>>> >>>> 1)  Publicity!
>>>> >>>>> >>>>
>>>> >>>>> >>>> The website should be ready (
>>>> http://boston-summer.openhatch.org/)
>>>> >>>>> >>>> although feel free to give it another look over and request
>>>> >>>>> >>>> additional
>>>> >>>>> >>>> changes.
>>>> >>>>> >>>>
>>>> >>>>> >>>> We should start sending out emails to relevant lists.
>>>>  Places to
>>>> >>>>> >>>> email
>>>> >>>>> >>>> include:
>>>> >>>>> >>>>
>>>> >>>>> >>>> - CS departments at NEU, BU, and other schools
>>>> >>>>> >>>> - CS clubs and organizations at NEU, BU, and other schools
>>>> >>>>> >>>> - non-CS departments/clubs/organizations at NEU, BU and other
>>>> >>>>> >>>> schools
>>>> >>>>> >>>>
>>>> >>>>> >>>> We (Asheesh and I) will take care of all of the "other
>>>> schools"
>>>> >>>>> >>>> publicity, but if Ali or Molly (or another NEU person) could
>>>> >>>>> >>>> handle emailing
>>>> >>>>> >>>> NEU CS departments and clubs, and Christopher (or another BU
>>>> >>>>> >>>> person) could
>>>> >>>>> >>>> handle emailing BU CS departments and clubs, that would be
>>>> >>>>> >>>> fantastic.  If
>>>> >>>>> >>>> you can't, let us know and we'll do it.  It just seems
>>>> better to
>>>> >>>>> >>>> have a
>>>> >>>>> >>>> student at the school taking point.
>>>> >>>>> >>>>
>>>> >>>>> >>>> When you send publicity emails, please add some basic
>>>> information
>>>> >>>>> >>>> to
>>>> >>>>> >>>> this spreadsheet so we can keep track of what's been done:
>>>> >>>>> >>>>
>>>> >>>>> >>>>
>>>> >>>>> >>>>
>>>> >>>>> >>>>
>>>> https://docs.google.com/spreadsheet/ccc?key=0AoHP1ey91UqPdEhXQVcwdXI3NHlfUTF6WncxQkpBV1E&usp=sharing
>>>> >>>>> >>>>
>>>> >>>>> >>>> And here is a template email to send out:
>>>> >>>>> >>>>
>>>> >>>>> >>>>
>>>> >>>>> >>>>
>>>> >>>>> >>>>
>>>> https://docs.google.com/document/d/1UketlMiGRnG4nBunliDZ-bbIKyReUUXr8EHUdFZxyNs/edit
>>>> >>>>> >>>>
>>>> >>>>> >>>> re: non-CS stuff.  We have more carefully tailored emails for
>>>> >>>>> >>>> reaching
>>>> >>>>> >>>> out to science departments and such.  If you're interested in
>>>> >>>>> >>>> using those,
>>>> >>>>> >>>> let me know, but usually Asheesh and I take care of that.
>>>> >>>>> >>>> (Recruiting
>>>> >>>>> >>>> scientists to free software is a special passion of mine!)
>>>> >>>>> >>>>
>>>> >>>>> >>>> It would be great to get the first wave of emails out by the
>>>> end
>>>> >>>>> >>>> of the
>>>> >>>>> >>>> week!
>>>> >>>>> >>>>
>>>> >>>>> >>>> 2)  Food
>>>> >>>>> >>>>
>>>> >>>>> >>>> When we last left off, Asheesh and I were working towards
>>>> getting
>>>> >>>>> >>>> a Red
>>>> >>>>> >>>> Hat staffer in attendance, which would get us $200 towards
>>>> food
>>>> >>>>> >>>> (as I
>>>> >>>>> >>>> understand it).  If we successfully get 35-45 people between
>>>> staff
>>>> >>>>> >>>> and
>>>> >>>>> >>>> attendees, it would be better to have a slightly larger food
>>>> >>>>> >>>> budget.  Ali,
>>>> >>>>> >>>> did you have a sense of whether we can get a bit more
>>>> funding for
>>>> >>>>> >>>> this from
>>>> >>>>> >>>> NEU?
>>>> >>>>> >>>>
>>>> >>>>> >>>>
>>>> >>>>> >>>> Let me know if you have any questions!
>>>> >>>>> >>>> - Shauna
>>>> >>>>> >>>
>>>> >>>>> >>>
>>>> >>>>> >>>
>>>> >>>>> >>> _______________________________________________
>>>> >>>>> >>> Campus-boston-summer-staff mailing list
>>>> >>>>> >>> Campus-boston-summer-staff at lists.openhatch.org
>>>> >>>>> >>>
>>>> >>>>> >>>
>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>> >>>>> >>>
>>>> >>>>> >>
>>>> >>>>> >
>>>> >>>>> >
>>>> >>>>> > _______________________________________________
>>>> >>>>> > Campus-boston-summer-staff mailing list
>>>> >>>>> > Campus-boston-summer-staff at lists.openhatch.org
>>>> >>>>> >
>>>> >>>>> >
>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>> >>>>> >
>>>> >>>>
>>>> >>>>
>>>> >>>
>>>> >>
>>>> >
>>>> _______________________________________________
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>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>>
>>>
>>>
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>>>
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>>
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