[Campus-boston-summer-staff] next steps for the event!

Tue Jun 18 23:04:30 UTC 2013

Fliers are all set for the Northeastern campus!

- Molly White

On Fri, Jun 14, 2013 at 12:19 PM, Shauna Gordon-McKeon
<shaunagm at gmail.com>wrote:

> Hi there,
>
> Sorry for the delay on getting back to you with the flyer.  I'd asked
> someone else to work on it because my flyer-making skills are pretty
> minimal, but that didn't happen.  So!  I've attached a flyer you can use,
> as well as the editable format for it (made in GIMP, an open source project
> - let me know if you want it in a different format) in case you want to
> edit it.  But mostly we need to get these out there!
>
> - Shauna
>
>
>
>
> On Tue, Jun 11, 2013 at 10:42 PM, Ali Ukani <aliukani at ccs.neu.edu> wrote:
>
>> Sorry for the slow reply! Just got back from traveling and started work.
>>
>> I posted to the NU ACM Members mailing list, emailed some NEU CS (CCIS)
>> faculty, posted to our Facebook groups, and made a Facebook event since
>> that's been a big boost for our event attendance:
>> https://www.facebook.com/events/265911593552007/
>>
>> I'd be happy to add Openhatch's Facebook page to the hosts for that
>> Facebook event.
>>
>> Working on getting funding for food. Will get back to you before the end
>> of the week on this (doing an NU ACM staff meeting tomorrow), but I think
>> we can bankroll the food no problem.
>>
>> Best,
>> Ali
>>
>> Ali Ukani (http://ali.io)
>> NU ACM <http://acm.ccs.neu.edu/> President
>> NU Hacks <http://hacks.io/> Organizer
>>
>>
>> On Mon, Jun 10, 2013 at 5:31 PM, Christopher Woodall <
>> chris.j.woodall at gmail.com> wrote:
>>
>>> I am fine with printing out posters.
>>>
>>> On Mon, Jun 10, 2013 at 1:37 PM, Molly White <molly.white5 at gmail.com>
>>> wrote:
>>> > Not at all! I'll be happy to print and post them whenever.
>>> >
>>> > - Molly
>>> >
>>> >
>>> > On Mon, Jun 10, 2013 at 1:31 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com>
>>> > wrote:
>>> >>
>>> >> We've had about 10 sign ups so far, which is not insignificant, but
>>> >> definitely means we need to keep going.  An ideal number of sign ups
>>> would
>>> >> be 50-60, as we usually get about 30-50% no shows.
>>> >>
>>> >> Physical posters would be great.  We've got a template but when I
>>> went to
>>> >> send it to you I was struck by how inferior it is.  We're going to
>>> try and
>>> >> make a new one today/tomorrow, if you don't mind waiting a couple
>>> days to
>>> >> flyer.
>>> >>
>>> >>
>>> >>
>>> >> On Mon, Jun 10, 2013 at 1:21 PM, Molly White <molly.white5 at gmail.com>
>>> >> wrote:
>>> >>>
>>> >>> Out of curiosity, have we had much success with signups so far?
>>> Also, are
>>> >>> you trying to do any offline publicity at all (e.g., posters in the
>>> >>> library)?
>>> >>>
>>> >>> - Molly White
>>> >>>
>>> >>>
>>> >>> On Mon, Jun 10, 2013 at 12:22 PM, Shauna Gordon-McKeon
>>> >>> <shaunagm at gmail.com> wrote:
>>> >>>>
>>> >>>> Hi Christopher,
>>> >>>>
>>> >>>> So when we send department-specific emails, we use this template:
>>> >>>>
>>> >>>>
>>> https://docs.google.com/document/d/1NM3JPNUWOebDwpwebxUtumf0i-e1zwe-0PipYZrFAVE/edit
>>> >>>>
>>> >>>> The main thing to do is, for each department, pick free software
>>> >>>> projects to mention which are used in that field.  We keep a list
>>> here:
>>> >>>> https://openhatch.org/wiki/Oss_projects_by_domain
>>> >>>>
>>> >>>> But there's also this if you want to add more or find a department
>>> >>>> that's not on our list:
>>> >>>>
>>> >>>>
>>> http://en.wikipedia.org/wiki/List_of_free_and_open-source_software_packages#Science
>>> >>>>
>>> >>>> You might also want to do a little editing of the "from you"
>>> portion at
>>> >>>> the top.
>>> >>>>
>>> >>>> I've added a new sheet to the publicity doc.  I find it helpful to
>>> keep
>>> >>>> track of which science departments have been contacted separately
>>> from the
>>> >>>> rest.
>>> >>>>
>>> >>>> - Shauna
>>> >>>>
>>> >>>>
>>> >>>> On Mon, Jun 10, 2013 at 9:07 AM, Christopher Woodall
>>> >>>> <chris.j.woodall at gmail.com> wrote:
>>> >>>>>
>>> >>>>> I will send out to BUILDS-list and the BUILDS facebook page. I will
>>> >>>>> also get the BU CS and Computer Engineering mailing lists. Can I
>>> also
>>> >>>>> get the base email tailored to science students? I may be able to
>>> get
>>> >>>>> it out on a few other mailing lists.
>>> >>>>>
>>> >>>>> There are also a few other programming and engineering related
>>> clubs I
>>> >>>>> will get the word out to that are on campus.
>>> >>>>>
>>> >>>>> Since it is not being funded at BU I don't think I can direct
>>> funding
>>> >>>>> for the event and BUILDS cant receive funding over the summer since
>>> >>>>> the undergraduate club and funding office is closed.
>>> >>>>>
>>> >>>>> From,
>>> >>>>> Chris W.
>>> >>>>> On Fri, Jun 7, 2013 at 5:24 PM, Shauna Gordon-McKeon
>>> >>>>> <shaunagm at gmail.com> wrote:
>>> >>>>> > Mailing lists are usually our best bet (and sometimes facebook
>>> >>>>> > pages),
>>> >>>>> > however emailing individual professors and asking them to reach
>>> out
>>> >>>>> > to their
>>> >>>>> > students is also useful.
>>> >>>>> >
>>> >>>>> >
>>> >>>>> > On Fri, Jun 7, 2013 at 5:22 PM, Molly White <
>>> molly.white5 at gmail.com>
>>> >>>>> > wrote:
>>> >>>>> >>
>>> >>>>> >> Sorry! I'd be happy to send out the emails for NEU, but I'm
>>> afraid I
>>> >>>>> >> don't
>>> >>>>> >> know/have access to any of the CS lists... Ali, do you have any
>>> idea
>>> >>>>> >> about
>>> >>>>> >> how we could spread the word via email? I see on the mailing
>>> list
>>> >>>>> >> that you
>>> >>>>> >> sent a message to ACM and some CS professors -- I suppose I
>>> could
>>> >>>>> >> try
>>> >>>>> >> sending an email to some of my past CE professors...
>>> >>>>> >>
>>> >>>>> >> - Molly
>>> >>>>> >>
>>> >>>>> >>
>>> >>>>> >> On Fri, Jun 7, 2013 at 4:45 PM, Shauna Gordon-McKeon
>>> >>>>> >> <shaunagm at gmail.com>
>>> >>>>> >> wrote:
>>> >>>>> >>>
>>> >>>>> >>> Replies are appreciated!  :)  Even if they are just, "Having a
>>> busy
>>> >>>>> >>> week,
>>> >>>>> >>> will get to this on X date" or "Can you take care of Y, I'm too
>>> >>>>> >>> busy to."
>>> >>>>> >>>
>>> >>>>> >>>
>>> >>>>> >>>
>>> >>>>> >>> On Wed, Jun 5, 2013 at 10:59 PM, Shauna Gordon-McKeon
>>> >>>>> >>> <shaunagm at gmail.com> wrote:
>>> >>>>> >>>>
>>> >>>>> >>>> Hi everyone,
>>> >>>>> >>>>
>>> >>>>> >>>> Here are the next steps towards making the June 22nd event as
>>> >>>>> >>>> amazing as
>>> >>>>> >>>> possible.
>>> >>>>> >>>>
>>> >>>>> >>>> 1)  Publicity!
>>> >>>>> >>>>
>>> >>>>> >>>> The website should be ready (
>>> http://boston-summer.openhatch.org/)
>>> >>>>> >>>> although feel free to give it another look over and request
>>> >>>>> >>>> additional
>>> >>>>> >>>> changes.
>>> >>>>> >>>>
>>> >>>>> >>>> We should start sending out emails to relevant lists.  Places
>>> to
>>> >>>>> >>>> email
>>> >>>>> >>>> include:
>>> >>>>> >>>>
>>> >>>>> >>>> - CS departments at NEU, BU, and other schools
>>> >>>>> >>>> - CS clubs and organizations at NEU, BU, and other schools
>>> >>>>> >>>> - non-CS departments/clubs/organizations at NEU, BU and other
>>> >>>>> >>>> schools
>>> >>>>> >>>>
>>> >>>>> >>>> We (Asheesh and I) will take care of all of the "other
>>> schools"
>>> >>>>> >>>> publicity, but if Ali or Molly (or another NEU person) could
>>> >>>>> >>>> handle emailing
>>> >>>>> >>>> NEU CS departments and clubs, and Christopher (or another BU
>>> >>>>> >>>> person) could
>>> >>>>> >>>> handle emailing BU CS departments and clubs, that would be
>>> >>>>> >>>> fantastic.  If
>>> >>>>> >>>> you can't, let us know and we'll do it.  It just seems better
>>> to
>>> >>>>> >>>> have a
>>> >>>>> >>>> student at the school taking point.
>>> >>>>> >>>>
>>> >>>>> >>>> When you send publicity emails, please add some basic
>>> information
>>> >>>>> >>>> to
>>> >>>>> >>>> this spreadsheet so we can keep track of what's been done:
>>> >>>>> >>>>
>>> >>>>> >>>>
>>> >>>>> >>>>
>>> >>>>> >>>>
>>> https://docs.google.com/spreadsheet/ccc?key=0AoHP1ey91UqPdEhXQVcwdXI3NHlfUTF6WncxQkpBV1E&usp=sharing
>>> >>>>> >>>>
>>> >>>>> >>>> And here is a template email to send out:
>>> >>>>> >>>>
>>> >>>>> >>>>
>>> >>>>> >>>>
>>> >>>>> >>>>
>>> https://docs.google.com/document/d/1UketlMiGRnG4nBunliDZ-bbIKyReUUXr8EHUdFZxyNs/edit
>>> >>>>> >>>>
>>> >>>>> >>>> re: non-CS stuff.  We have more carefully tailored emails for
>>> >>>>> >>>> reaching
>>> >>>>> >>>> out to science departments and such.  If you're interested in
>>> >>>>> >>>> using those,
>>> >>>>> >>>> let me know, but usually Asheesh and I take care of that.
>>> >>>>> >>>> (Recruiting
>>> >>>>> >>>> scientists to free software is a special passion of mine!)
>>> >>>>> >>>>
>>> >>>>> >>>> It would be great to get the first wave of emails out by the
>>> end
>>> >>>>> >>>> of the
>>> >>>>> >>>> week!
>>> >>>>> >>>>
>>> >>>>> >>>> 2)  Food
>>> >>>>> >>>>
>>> >>>>> >>>> When we last left off, Asheesh and I were working towards
>>> getting
>>> >>>>> >>>> a Red
>>> >>>>> >>>> Hat staffer in attendance, which would get us $200 towards
>>> food
>>> >>>>> >>>> (as I
>>> >>>>> >>>> understand it).  If we successfully get 35-45 people between
>>> staff
>>> >>>>> >>>> and
>>> >>>>> >>>> attendees, it would be better to have a slightly larger food
>>> >>>>> >>>> budget.  Ali,
>>> >>>>> >>>> did you have a sense of whether we can get a bit more funding
>>> for
>>> >>>>> >>>> this from
>>> >>>>> >>>> NEU?
>>> >>>>> >>>>
>>> >>>>> >>>>
>>> >>>>> >>>> Let me know if you have any questions!
>>> >>>>> >>>> - Shauna
>>> >>>>> >>>
>>> >>>>> >>>
>>> >>>>> >>>
>>> >>>>> >>> _______________________________________________
>>> >>>>> >>> Campus-boston-summer-staff mailing list
>>> >>>>> >>> Campus-boston-summer-staff at lists.openhatch.org
>>> >>>>> >>>
>>> >>>>> >>>
>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>> >>>>> >>>
>>> >>>>> >>
>>> >>>>> >
>>> >>>>> >
>>> >>>>> > _______________________________________________
>>> >>>>> > Campus-boston-summer-staff mailing list
>>> >>>>> > Campus-boston-summer-staff at lists.openhatch.org
>>> >>>>> >
>>> >>>>> >
>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>> >>>>> >
>>> >>>>
>>> >>>>
>>> >>>
>>> >>
>>> >
>>> _______________________________________________
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>>> Campus-boston-summer-staff at lists.openhatch.org
>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>
>>
>>
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>>
>
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