[Campus-boston-summer-staff] next steps for the event!

Fri Jun 14 16:19:49 UTC 2013

Hi there,

Sorry for the delay on getting back to you with the flyer.  I'd asked
someone else to work on it because my flyer-making skills are pretty
minimal, but that didn't happen.  So!  I've attached a flyer you can use,
as well as the editable format for it (made in GIMP, an open source project
- let me know if you want it in a different format) in case you want to
edit it.  But mostly we need to get these out there!

- Shauna

On Tue, Jun 11, 2013 at 10:42 PM, Ali Ukani <aliukani at ccs.neu.edu> wrote:

> Sorry for the slow reply! Just got back from traveling and started work.
>
> I posted to the NU ACM Members mailing list, emailed some NEU CS (CCIS)
> faculty, posted to our Facebook groups, and made a Facebook event since
> that's been a big boost for our event attendance:
> https://www.facebook.com/events/265911593552007/
>
> I'd be happy to add Openhatch's Facebook page to the hosts for that
> Facebook event.
>
> Working on getting funding for food. Will get back to you before the end
> of the week on this (doing an NU ACM staff meeting tomorrow), but I think
> we can bankroll the food no problem.
>
> Best,
> Ali
>
> Ali Ukani (http://ali.io)
> NU ACM <http://acm.ccs.neu.edu/> President
> NU Hacks <http://hacks.io/> Organizer
>
>
> On Mon, Jun 10, 2013 at 5:31 PM, Christopher Woodall <
> chris.j.woodall at gmail.com> wrote:
>
>> I am fine with printing out posters.
>>
>> On Mon, Jun 10, 2013 at 1:37 PM, Molly White <molly.white5 at gmail.com>
>> wrote:
>> > Not at all! I'll be happy to print and post them whenever.
>> >
>> > - Molly
>> >
>> >
>> > On Mon, Jun 10, 2013 at 1:31 PM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com>
>> > wrote:
>> >>
>> >> We've had about 10 sign ups so far, which is not insignificant, but
>> >> definitely means we need to keep going.  An ideal number of sign ups
>> would
>> >> be 50-60, as we usually get about 30-50% no shows.
>> >>
>> >> Physical posters would be great.  We've got a template but when I went
>> to
>> >> send it to you I was struck by how inferior it is.  We're going to try
>> and
>> >> make a new one today/tomorrow, if you don't mind waiting a couple days
>> to
>> >> flyer.
>> >>
>> >>
>> >>
>> >> On Mon, Jun 10, 2013 at 1:21 PM, Molly White <molly.white5 at gmail.com>
>> >> wrote:
>> >>>
>> >>> Out of curiosity, have we had much success with signups so far? Also,
>> are
>> >>> you trying to do any offline publicity at all (e.g., posters in the
>> >>> library)?
>> >>>
>> >>> - Molly White
>> >>>
>> >>>
>> >>> On Mon, Jun 10, 2013 at 12:22 PM, Shauna Gordon-McKeon
>> >>> <shaunagm at gmail.com> wrote:
>> >>>>
>> >>>> Hi Christopher,
>> >>>>
>> >>>> So when we send department-specific emails, we use this template:
>> >>>>
>> >>>>
>> https://docs.google.com/document/d/1NM3JPNUWOebDwpwebxUtumf0i-e1zwe-0PipYZrFAVE/edit
>> >>>>
>> >>>> The main thing to do is, for each department, pick free software
>> >>>> projects to mention which are used in that field.  We keep a list
>> here:
>> >>>> https://openhatch.org/wiki/Oss_projects_by_domain
>> >>>>
>> >>>> But there's also this if you want to add more or find a department
>> >>>> that's not on our list:
>> >>>>
>> >>>>
>> http://en.wikipedia.org/wiki/List_of_free_and_open-source_software_packages#Science
>> >>>>
>> >>>> You might also want to do a little editing of the "from you" portion
>> at
>> >>>> the top.
>> >>>>
>> >>>> I've added a new sheet to the publicity doc.  I find it helpful to
>> keep
>> >>>> track of which science departments have been contacted separately
>> from the
>> >>>> rest.
>> >>>>
>> >>>> - Shauna
>> >>>>
>> >>>>
>> >>>> On Mon, Jun 10, 2013 at 9:07 AM, Christopher Woodall
>> >>>> <chris.j.woodall at gmail.com> wrote:
>> >>>>>
>> >>>>> I will send out to BUILDS-list and the BUILDS facebook page. I will
>> >>>>> also get the BU CS and Computer Engineering mailing lists. Can I
>> also
>> >>>>> get the base email tailored to science students? I may be able to
>> get
>> >>>>> it out on a few other mailing lists.
>> >>>>>
>> >>>>> There are also a few other programming and engineering related
>> clubs I
>> >>>>> will get the word out to that are on campus.
>> >>>>>
>> >>>>> Since it is not being funded at BU I don't think I can direct
>> funding
>> >>>>> for the event and BUILDS cant receive funding over the summer since
>> >>>>> the undergraduate club and funding office is closed.
>> >>>>>
>> >>>>> From,
>> >>>>> Chris W.
>> >>>>> On Fri, Jun 7, 2013 at 5:24 PM, Shauna Gordon-McKeon
>> >>>>> <shaunagm at gmail.com> wrote:
>> >>>>> > Mailing lists are usually our best bet (and sometimes facebook
>> >>>>> > pages),
>> >>>>> > however emailing individual professors and asking them to reach
>> out
>> >>>>> > to their
>> >>>>> > students is also useful.
>> >>>>> >
>> >>>>> >
>> >>>>> > On Fri, Jun 7, 2013 at 5:22 PM, Molly White <
>> molly.white5 at gmail.com>
>> >>>>> > wrote:
>> >>>>> >>
>> >>>>> >> Sorry! I'd be happy to send out the emails for NEU, but I'm
>> afraid I
>> >>>>> >> don't
>> >>>>> >> know/have access to any of the CS lists... Ali, do you have any
>> idea
>> >>>>> >> about
>> >>>>> >> how we could spread the word via email? I see on the mailing list
>> >>>>> >> that you
>> >>>>> >> sent a message to ACM and some CS professors -- I suppose I could
>> >>>>> >> try
>> >>>>> >> sending an email to some of my past CE professors...
>> >>>>> >>
>> >>>>> >> - Molly
>> >>>>> >>
>> >>>>> >>
>> >>>>> >> On Fri, Jun 7, 2013 at 4:45 PM, Shauna Gordon-McKeon
>> >>>>> >> <shaunagm at gmail.com>
>> >>>>> >> wrote:
>> >>>>> >>>
>> >>>>> >>> Replies are appreciated!  :)  Even if they are just, "Having a
>> busy
>> >>>>> >>> week,
>> >>>>> >>> will get to this on X date" or "Can you take care of Y, I'm too
>> >>>>> >>> busy to."
>> >>>>> >>>
>> >>>>> >>>
>> >>>>> >>>
>> >>>>> >>> On Wed, Jun 5, 2013 at 10:59 PM, Shauna Gordon-McKeon
>> >>>>> >>> <shaunagm at gmail.com> wrote:
>> >>>>> >>>>
>> >>>>> >>>> Hi everyone,
>> >>>>> >>>>
>> >>>>> >>>> Here are the next steps towards making the June 22nd event as
>> >>>>> >>>> amazing as
>> >>>>> >>>> possible.
>> >>>>> >>>>
>> >>>>> >>>> 1)  Publicity!
>> >>>>> >>>>
>> >>>>> >>>> The website should be ready (
>> http://boston-summer.openhatch.org/)
>> >>>>> >>>> although feel free to give it another look over and request
>> >>>>> >>>> additional
>> >>>>> >>>> changes.
>> >>>>> >>>>
>> >>>>> >>>> We should start sending out emails to relevant lists.  Places
>> to
>> >>>>> >>>> email
>> >>>>> >>>> include:
>> >>>>> >>>>
>> >>>>> >>>> - CS departments at NEU, BU, and other schools
>> >>>>> >>>> - CS clubs and organizations at NEU, BU, and other schools
>> >>>>> >>>> - non-CS departments/clubs/organizations at NEU, BU and other
>> >>>>> >>>> schools
>> >>>>> >>>>
>> >>>>> >>>> We (Asheesh and I) will take care of all of the "other schools"
>> >>>>> >>>> publicity, but if Ali or Molly (or another NEU person) could
>> >>>>> >>>> handle emailing
>> >>>>> >>>> NEU CS departments and clubs, and Christopher (or another BU
>> >>>>> >>>> person) could
>> >>>>> >>>> handle emailing BU CS departments and clubs, that would be
>> >>>>> >>>> fantastic.  If
>> >>>>> >>>> you can't, let us know and we'll do it.  It just seems better
>> to
>> >>>>> >>>> have a
>> >>>>> >>>> student at the school taking point.
>> >>>>> >>>>
>> >>>>> >>>> When you send publicity emails, please add some basic
>> information
>> >>>>> >>>> to
>> >>>>> >>>> this spreadsheet so we can keep track of what's been done:
>> >>>>> >>>>
>> >>>>> >>>>
>> >>>>> >>>>
>> >>>>> >>>>
>> https://docs.google.com/spreadsheet/ccc?key=0AoHP1ey91UqPdEhXQVcwdXI3NHlfUTF6WncxQkpBV1E&usp=sharing
>> >>>>> >>>>
>> >>>>> >>>> And here is a template email to send out:
>> >>>>> >>>>
>> >>>>> >>>>
>> >>>>> >>>>
>> >>>>> >>>>
>> https://docs.google.com/document/d/1UketlMiGRnG4nBunliDZ-bbIKyReUUXr8EHUdFZxyNs/edit
>> >>>>> >>>>
>> >>>>> >>>> re: non-CS stuff.  We have more carefully tailored emails for
>> >>>>> >>>> reaching
>> >>>>> >>>> out to science departments and such.  If you're interested in
>> >>>>> >>>> using those,
>> >>>>> >>>> let me know, but usually Asheesh and I take care of that.
>> >>>>> >>>> (Recruiting
>> >>>>> >>>> scientists to free software is a special passion of mine!)
>> >>>>> >>>>
>> >>>>> >>>> It would be great to get the first wave of emails out by the
>> end
>> >>>>> >>>> of the
>> >>>>> >>>> week!
>> >>>>> >>>>
>> >>>>> >>>> 2)  Food
>> >>>>> >>>>
>> >>>>> >>>> When we last left off, Asheesh and I were working towards
>> getting
>> >>>>> >>>> a Red
>> >>>>> >>>> Hat staffer in attendance, which would get us $200 towards food
>> >>>>> >>>> (as I
>> >>>>> >>>> understand it).  If we successfully get 35-45 people between
>> staff
>> >>>>> >>>> and
>> >>>>> >>>> attendees, it would be better to have a slightly larger food
>> >>>>> >>>> budget.  Ali,
>> >>>>> >>>> did you have a sense of whether we can get a bit more funding
>> for
>> >>>>> >>>> this from
>> >>>>> >>>> NEU?
>> >>>>> >>>>
>> >>>>> >>>>
>> >>>>> >>>> Let me know if you have any questions!
>> >>>>> >>>> - Shauna
>> >>>>> >>>
>> >>>>> >>>
>> >>>>> >>>
>> >>>>> >>> _______________________________________________
>> >>>>> >>> Campus-boston-summer-staff mailing list
>> >>>>> >>> Campus-boston-summer-staff at lists.openhatch.org
>> >>>>> >>>
>> >>>>> >>>
>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>> >>>>> >>>
>> >>>>> >>
>> >>>>> >
>> >>>>> >
>> >>>>> > _______________________________________________
>> >>>>> > Campus-boston-summer-staff mailing list
>> >>>>> > Campus-boston-summer-staff at lists.openhatch.org
>> >>>>> >
>> >>>>> >
>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>> >>>>> >
>> >>>>
>> >>>>
>> >>>
>> >>
>> >
>> _______________________________________________
>> Campus-boston-summer-staff mailing list
>> Campus-boston-summer-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>
>
>
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