[Campus-boston-summer-staff] next steps for the event!

[Ali Ukani]

Sorry for the slow reply! Just got back from traveling and started work.

I posted to the NU ACM Members mailing list, emailed some NEU CS (CCIS)
faculty, posted to our Facebook groups, and made a Facebook event since
that's been a big boost for our event attendance:
https://www.facebook.com/events/265911593552007/

I'd be happy to add Openhatch's Facebook page to the hosts for that
Facebook event.

Working on getting funding for food. Will get back to you before the end of
the week on this (doing an NU ACM staff meeting tomorrow), but I think we
can bankroll the food no problem.

Best,
Ali

Ali Ukani (http://ali.io)
NU ACM <http://acm.ccs.neu.edu/> President
NU Hacks <http://hacks.io/> Organizer


On Mon, Jun 10, 2013 at 5:31 PM, Christopher Woodall <
chris.j.woodall at gmail.com> wrote:

> I am fine with printing out posters.
>
> On Mon, Jun 10, 2013 at 1:37 PM, Molly White <molly.white5 at gmail.com>
> wrote:
> > Not at all! I'll be happy to print and post them whenever.
> >
> > - Molly
> >
> >
> > On Mon, Jun 10, 2013 at 1:31 PM, Shauna Gordon-McKeon <
> shaunagm at gmail.com>
> > wrote:
> >>
> >> We've had about 10 sign ups so far, which is not insignificant, but
> >> definitely means we need to keep going.  An ideal number of sign ups
> would
> >> be 50-60, as we usually get about 30-50% no shows.
> >>
> >> Physical posters would be great.  We've got a template but when I went
> to
> >> send it to you I was struck by how inferior it is.  We're going to try
> and
> >> make a new one today/tomorrow, if you don't mind waiting a couple days
> to
> >> flyer.
> >>
> >>
> >>
> >> On Mon, Jun 10, 2013 at 1:21 PM, Molly White <molly.white5 at gmail.com>
> >> wrote:
> >>>
> >>> Out of curiosity, have we had much success with signups so far? Also,
> are
> >>> you trying to do any offline publicity at all (e.g., posters in the
> >>> library)?
> >>>
> >>> - Molly White
> >>>
> >>>
> >>> On Mon, Jun 10, 2013 at 12:22 PM, Shauna Gordon-McKeon
> >>> <shaunagm at gmail.com> wrote:
> >>>>
> >>>> Hi Christopher,
> >>>>
> >>>> So when we send department-specific emails, we use this template:
> >>>>
> >>>>
> https://docs.google.com/document/d/1NM3JPNUWOebDwpwebxUtumf0i-e1zwe-0PipYZrFAVE/edit
> >>>>
> >>>> The main thing to do is, for each department, pick free software
> >>>> projects to mention which are used in that field.  We keep a list
> here:
> >>>> https://openhatch.org/wiki/Oss_projects_by_domain
> >>>>
> >>>> But there's also this if you want to add more or find a department
> >>>> that's not on our list:
> >>>>
> >>>>
> http://en.wikipedia.org/wiki/List_of_free_and_open-source_software_packages#Science
> >>>>
> >>>> You might also want to do a little editing of the "from you" portion
> at
> >>>> the top.
> >>>>
> >>>> I've added a new sheet to the publicity doc.  I find it helpful to
> keep
> >>>> track of which science departments have been contacted separately
> from the
> >>>> rest.
> >>>>
> >>>> - Shauna
> >>>>
> >>>>
> >>>> On Mon, Jun 10, 2013 at 9:07 AM, Christopher Woodall
> >>>> <chris.j.woodall at gmail.com> wrote:
> >>>>>
> >>>>> I will send out to BUILDS-list and the BUILDS facebook page. I will
> >>>>> also get the BU CS and Computer Engineering mailing lists. Can I also
> >>>>> get the base email tailored to science students? I may be able to get
> >>>>> it out on a few other mailing lists.
> >>>>>
> >>>>> There are also a few other programming and engineering related clubs
> I
> >>>>> will get the word out to that are on campus.
> >>>>>
> >>>>> Since it is not being funded at BU I don't think I can direct funding
> >>>>> for the event and BUILDS cant receive funding over the summer since
> >>>>> the undergraduate club and funding office is closed.
> >>>>>
> >>>>> From,
> >>>>> Chris W.
> >>>>> On Fri, Jun 7, 2013 at 5:24 PM, Shauna Gordon-McKeon
> >>>>> <shaunagm at gmail.com> wrote:
> >>>>> > Mailing lists are usually our best bet (and sometimes facebook
> >>>>> > pages),
> >>>>> > however emailing individual professors and asking them to reach out
> >>>>> > to their
> >>>>> > students is also useful.
> >>>>> >
> >>>>> >
> >>>>> > On Fri, Jun 7, 2013 at 5:22 PM, Molly White <
> molly.white5 at gmail.com>
> >>>>> > wrote:
> >>>>> >>
> >>>>> >> Sorry! I'd be happy to send out the emails for NEU, but I'm
> afraid I
> >>>>> >> don't
> >>>>> >> know/have access to any of the CS lists... Ali, do you have any
> idea
> >>>>> >> about
> >>>>> >> how we could spread the word via email? I see on the mailing list
> >>>>> >> that you
> >>>>> >> sent a message to ACM and some CS professors -- I suppose I could
> >>>>> >> try
> >>>>> >> sending an email to some of my past CE professors...
> >>>>> >>
> >>>>> >> - Molly
> >>>>> >>
> >>>>> >>
> >>>>> >> On Fri, Jun 7, 2013 at 4:45 PM, Shauna Gordon-McKeon
> >>>>> >> <shaunagm at gmail.com>
> >>>>> >> wrote:
> >>>>> >>>
> >>>>> >>> Replies are appreciated!  :)  Even if they are just, "Having a
> busy
> >>>>> >>> week,
> >>>>> >>> will get to this on X date" or "Can you take care of Y, I'm too
> >>>>> >>> busy to."
> >>>>> >>>
> >>>>> >>>
> >>>>> >>>
> >>>>> >>> On Wed, Jun 5, 2013 at 10:59 PM, Shauna Gordon-McKeon
> >>>>> >>> <shaunagm at gmail.com> wrote:
> >>>>> >>>>
> >>>>> >>>> Hi everyone,
> >>>>> >>>>
> >>>>> >>>> Here are the next steps towards making the June 22nd event as
> >>>>> >>>> amazing as
> >>>>> >>>> possible.
> >>>>> >>>>
> >>>>> >>>> 1)  Publicity!
> >>>>> >>>>
> >>>>> >>>> The website should be ready (
> http://boston-summer.openhatch.org/)
> >>>>> >>>> although feel free to give it another look over and request
> >>>>> >>>> additional
> >>>>> >>>> changes.
> >>>>> >>>>
> >>>>> >>>> We should start sending out emails to relevant lists.  Places to
> >>>>> >>>> email
> >>>>> >>>> include:
> >>>>> >>>>
> >>>>> >>>> - CS departments at NEU, BU, and other schools
> >>>>> >>>> - CS clubs and organizations at NEU, BU, and other schools
> >>>>> >>>> - non-CS departments/clubs/organizations at NEU, BU and other
> >>>>> >>>> schools
> >>>>> >>>>
> >>>>> >>>> We (Asheesh and I) will take care of all of the "other schools"
> >>>>> >>>> publicity, but if Ali or Molly (or another NEU person) could
> >>>>> >>>> handle emailing
> >>>>> >>>> NEU CS departments and clubs, and Christopher (or another BU
> >>>>> >>>> person) could
> >>>>> >>>> handle emailing BU CS departments and clubs, that would be
> >>>>> >>>> fantastic.  If
> >>>>> >>>> you can't, let us know and we'll do it.  It just seems better to
> >>>>> >>>> have a
> >>>>> >>>> student at the school taking point.
> >>>>> >>>>
> >>>>> >>>> When you send publicity emails, please add some basic
> information
> >>>>> >>>> to
> >>>>> >>>> this spreadsheet so we can keep track of what's been done:
> >>>>> >>>>
> >>>>> >>>>
> >>>>> >>>>
> >>>>> >>>>
> https://docs.google.com/spreadsheet/ccc?key=0AoHP1ey91UqPdEhXQVcwdXI3NHlfUTF6WncxQkpBV1E&usp=sharing
> >>>>> >>>>
> >>>>> >>>> And here is a template email to send out:
> >>>>> >>>>
> >>>>> >>>>
> >>>>> >>>>
> >>>>> >>>>
> https://docs.google.com/document/d/1UketlMiGRnG4nBunliDZ-bbIKyReUUXr8EHUdFZxyNs/edit
> >>>>> >>>>
> >>>>> >>>> re: non-CS stuff.  We have more carefully tailored emails for
> >>>>> >>>> reaching
> >>>>> >>>> out to science departments and such.  If you're interested in
> >>>>> >>>> using those,
> >>>>> >>>> let me know, but usually Asheesh and I take care of that.
> >>>>> >>>> (Recruiting
> >>>>> >>>> scientists to free software is a special passion of mine!)
> >>>>> >>>>
> >>>>> >>>> It would be great to get the first wave of emails out by the end
> >>>>> >>>> of the
> >>>>> >>>> week!
> >>>>> >>>>
> >>>>> >>>> 2)  Food
> >>>>> >>>>
> >>>>> >>>> When we last left off, Asheesh and I were working towards
> getting
> >>>>> >>>> a Red
> >>>>> >>>> Hat staffer in attendance, which would get us $200 towards food
> >>>>> >>>> (as I
> >>>>> >>>> understand it).  If we successfully get 35-45 people between
> staff
> >>>>> >>>> and
> >>>>> >>>> attendees, it would be better to have a slightly larger food
> >>>>> >>>> budget.  Ali,
> >>>>> >>>> did you have a sense of whether we can get a bit more funding
> for
> >>>>> >>>> this from
> >>>>> >>>> NEU?
> >>>>> >>>>
> >>>>> >>>>
> >>>>> >>>> Let me know if you have any questions!
> >>>>> >>>> - Shauna
> >>>>> >>>
> >>>>> >>>
> >>>>> >>>
> >>>>> >>> _______________________________________________
> >>>>> >>> Campus-boston-summer-staff mailing list
> >>>>> >>> Campus-boston-summer-staff at lists.openhatch.org
> >>>>> >>>
> >>>>> >>>
> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
> >>>>> >>>
> >>>>> >>
> >>>>> >
> >>>>> >
> >>>>> > _______________________________________________
> >>>>> > Campus-boston-summer-staff mailing list
> >>>>> > Campus-boston-summer-staff at lists.openhatch.org
> >>>>> >
> >>>>> >
> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
> >>>>> >
> >>>>
> >>>>
> >>>
> >>
> >
> _______________________________________________
> Campus-boston-summer-staff mailing list
> Campus-boston-summer-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>
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