[Campus-boston-summer-staff] next steps for the event!

Mon Jun 10 21:31:07 UTC 2013

I am fine with printing out posters.

On Mon, Jun 10, 2013 at 1:37 PM, Molly White <molly.white5 at gmail.com> wrote:
> Not at all! I'll be happy to print and post them whenever.
>
> - Molly
>
>
> On Mon, Jun 10, 2013 at 1:31 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
> wrote:
>>
>> We've had about 10 sign ups so far, which is not insignificant, but
>> definitely means we need to keep going.  An ideal number of sign ups would
>> be 50-60, as we usually get about 30-50% no shows.
>>
>> Physical posters would be great.  We've got a template but when I went to
>> send it to you I was struck by how inferior it is.  We're going to try and
>> make a new one today/tomorrow, if you don't mind waiting a couple days to
>> flyer.
>>
>>
>>
>> On Mon, Jun 10, 2013 at 1:21 PM, Molly White <molly.white5 at gmail.com>
>> wrote:
>>>
>>> Out of curiosity, have we had much success with signups so far? Also, are
>>> you trying to do any offline publicity at all (e.g., posters in the
>>> library)?
>>>
>>> - Molly White
>>>
>>>
>>> On Mon, Jun 10, 2013 at 12:22 PM, Shauna Gordon-McKeon
>>> <shaunagm at gmail.com> wrote:
>>>>
>>>> Hi Christopher,
>>>>
>>>> So when we send department-specific emails, we use this template:
>>>>
>>>> https://docs.google.com/document/d/1NM3JPNUWOebDwpwebxUtumf0i-e1zwe-0PipYZrFAVE/edit
>>>>
>>>> The main thing to do is, for each department, pick free software
>>>> projects to mention which are used in that field.  We keep a list here:
>>>> https://openhatch.org/wiki/Oss_projects_by_domain
>>>>
>>>> But there's also this if you want to add more or find a department
>>>> that's not on our list:
>>>>
>>>> http://en.wikipedia.org/wiki/List_of_free_and_open-source_software_packages#Science
>>>>
>>>> You might also want to do a little editing of the "from you" portion at
>>>> the top.
>>>>
>>>> I've added a new sheet to the publicity doc.  I find it helpful to keep
>>>> track of which science departments have been contacted separately from the
>>>> rest.
>>>>
>>>> - Shauna
>>>>
>>>>
>>>> On Mon, Jun 10, 2013 at 9:07 AM, Christopher Woodall
>>>> <chris.j.woodall at gmail.com> wrote:
>>>>>
>>>>> I will send out to BUILDS-list and the BUILDS facebook page. I will
>>>>> also get the BU CS and Computer Engineering mailing lists. Can I also
>>>>> get the base email tailored to science students? I may be able to get
>>>>> it out on a few other mailing lists.
>>>>>
>>>>> There are also a few other programming and engineering related clubs I
>>>>> will get the word out to that are on campus.
>>>>>
>>>>> Since it is not being funded at BU I don't think I can direct funding
>>>>> for the event and BUILDS cant receive funding over the summer since
>>>>> the undergraduate club and funding office is closed.
>>>>>
>>>>> From,
>>>>> Chris W.
>>>>> On Fri, Jun 7, 2013 at 5:24 PM, Shauna Gordon-McKeon
>>>>> <shaunagm at gmail.com> wrote:
>>>>> > Mailing lists are usually our best bet (and sometimes facebook
>>>>> > pages),
>>>>> > however emailing individual professors and asking them to reach out
>>>>> > to their
>>>>> > students is also useful.
>>>>> >
>>>>> >
>>>>> > On Fri, Jun 7, 2013 at 5:22 PM, Molly White <molly.white5 at gmail.com>
>>>>> > wrote:
>>>>> >>
>>>>> >> Sorry! I'd be happy to send out the emails for NEU, but I'm afraid I
>>>>> >> don't
>>>>> >> know/have access to any of the CS lists... Ali, do you have any idea
>>>>> >> about
>>>>> >> how we could spread the word via email? I see on the mailing list
>>>>> >> that you
>>>>> >> sent a message to ACM and some CS professors -- I suppose I could
>>>>> >> try
>>>>> >> sending an email to some of my past CE professors...
>>>>> >>
>>>>> >> - Molly
>>>>> >>
>>>>> >>
>>>>> >> On Fri, Jun 7, 2013 at 4:45 PM, Shauna Gordon-McKeon
>>>>> >> <shaunagm at gmail.com>
>>>>> >> wrote:
>>>>> >>>
>>>>> >>> Replies are appreciated!  :)  Even if they are just, "Having a busy
>>>>> >>> week,
>>>>> >>> will get to this on X date" or "Can you take care of Y, I'm too
>>>>> >>> busy to."
>>>>> >>>
>>>>> >>>
>>>>> >>>
>>>>> >>> On Wed, Jun 5, 2013 at 10:59 PM, Shauna Gordon-McKeon
>>>>> >>> <shaunagm at gmail.com> wrote:
>>>>> >>>>
>>>>> >>>> Hi everyone,
>>>>> >>>>
>>>>> >>>> Here are the next steps towards making the June 22nd event as
>>>>> >>>> amazing as
>>>>> >>>> possible.
>>>>> >>>>
>>>>> >>>> 1)  Publicity!
>>>>> >>>>
>>>>> >>>> The website should be ready (http://boston-summer.openhatch.org/)
>>>>> >>>> although feel free to give it another look over and request
>>>>> >>>> additional
>>>>> >>>> changes.
>>>>> >>>>
>>>>> >>>> We should start sending out emails to relevant lists.  Places to
>>>>> >>>> email
>>>>> >>>> include:
>>>>> >>>>
>>>>> >>>> - CS departments at NEU, BU, and other schools
>>>>> >>>> - CS clubs and organizations at NEU, BU, and other schools
>>>>> >>>> - non-CS departments/clubs/organizations at NEU, BU and other
>>>>> >>>> schools
>>>>> >>>>
>>>>> >>>> We (Asheesh and I) will take care of all of the "other schools"
>>>>> >>>> publicity, but if Ali or Molly (or another NEU person) could
>>>>> >>>> handle emailing
>>>>> >>>> NEU CS departments and clubs, and Christopher (or another BU
>>>>> >>>> person) could
>>>>> >>>> handle emailing BU CS departments and clubs, that would be
>>>>> >>>> fantastic.  If
>>>>> >>>> you can't, let us know and we'll do it.  It just seems better to
>>>>> >>>> have a
>>>>> >>>> student at the school taking point.
>>>>> >>>>
>>>>> >>>> When you send publicity emails, please add some basic information
>>>>> >>>> to
>>>>> >>>> this spreadsheet so we can keep track of what's been done:
>>>>> >>>>
>>>>> >>>>
>>>>> >>>>
>>>>> >>>> https://docs.google.com/spreadsheet/ccc?key=0AoHP1ey91UqPdEhXQVcwdXI3NHlfUTF6WncxQkpBV1E&usp=sharing
>>>>> >>>>
>>>>> >>>> And here is a template email to send out:
>>>>> >>>>
>>>>> >>>>
>>>>> >>>>
>>>>> >>>> https://docs.google.com/document/d/1UketlMiGRnG4nBunliDZ-bbIKyReUUXr8EHUdFZxyNs/edit
>>>>> >>>>
>>>>> >>>> re: non-CS stuff.  We have more carefully tailored emails for
>>>>> >>>> reaching
>>>>> >>>> out to science departments and such.  If you're interested in
>>>>> >>>> using those,
>>>>> >>>> let me know, but usually Asheesh and I take care of that.
>>>>> >>>> (Recruiting
>>>>> >>>> scientists to free software is a special passion of mine!)
>>>>> >>>>
>>>>> >>>> It would be great to get the first wave of emails out by the end
>>>>> >>>> of the
>>>>> >>>> week!
>>>>> >>>>
>>>>> >>>> 2)  Food
>>>>> >>>>
>>>>> >>>> When we last left off, Asheesh and I were working towards getting
>>>>> >>>> a Red
>>>>> >>>> Hat staffer in attendance, which would get us $200 towards food
>>>>> >>>> (as I
>>>>> >>>> understand it).  If we successfully get 35-45 people between staff
>>>>> >>>> and
>>>>> >>>> attendees, it would be better to have a slightly larger food
>>>>> >>>> budget.  Ali,
>>>>> >>>> did you have a sense of whether we can get a bit more funding for
>>>>> >>>> this from
>>>>> >>>> NEU?
>>>>> >>>>
>>>>> >>>>
>>>>> >>>> Let me know if you have any questions!
>>>>> >>>> - Shauna
>>>>> >>>
>>>>> >>>
>>>>> >>>
>>>>> >>> _______________________________________________
>>>>> >>> Campus-boston-summer-staff mailing list
>>>>> >>> Campus-boston-summer-staff at lists.openhatch.org
>>>>> >>>
>>>>> >>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>>> >>>
>>>>> >>
>>>>> >
>>>>> >
>>>>> > _______________________________________________
>>>>> > Campus-boston-summer-staff mailing list
>>>>> > Campus-boston-summer-staff at lists.openhatch.org
>>>>> >
>>>>> > http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>>> >
>>>>
>>>>
>>>
>>
>