[Campus-boston-summer-staff] next steps for the event!

[Molly White]

Not at all! I'll be happy to print and post them whenever.

- Molly


On Mon, Jun 10, 2013 at 1:31 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> We've had about 10 sign ups so far, which is not insignificant, but
> definitely means we need to keep going.  An ideal number of sign ups would
> be 50-60, as we usually get about 30-50% no shows.
>
> Physical posters would be great.  We've got a template but when I went to
> send it to you I was struck by how inferior it is.  We're going to try and
> make a new one today/tomorrow, if you don't mind waiting a couple days to
> flyer.
>
>
>
> On Mon, Jun 10, 2013 at 1:21 PM, Molly White <molly.white5 at gmail.com>wrote:
>
>> Out of curiosity, have we had much success with signups so far? Also, are
>> you trying to do any offline publicity at all (e.g., posters in the
>> library)?
>>
>> - Molly White
>>
>>
>> On Mon, Jun 10, 2013 at 12:22 PM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com> wrote:
>>
>>> Hi Christopher,
>>>
>>> So when we send department-specific emails, we use this template:
>>>
>>> https://docs.google.com/document/d/1NM3JPNUWOebDwpwebxUtumf0i-e1zwe-0PipYZrFAVE/edit
>>>
>>> The main thing to do is, for each department, pick free software
>>> projects to mention which are used in that field.  We keep a list here:
>>> https://openhatch.org/wiki/Oss_projects_by_domain
>>>
>>> But there's also this if you want to add more or find a department
>>> that's not on our list:
>>>
>>> http://en.wikipedia.org/wiki/List_of_free_and_open-source_software_packages#Science
>>>
>>> You might also want to do a little editing of the "from you" portion at
>>> the top.
>>>
>>> I've added a new sheet to the publicity doc.  I find it helpful to keep
>>> track of which science departments have been contacted separately from the
>>> rest.
>>>
>>> - Shauna
>>>
>>>
>>> On Mon, Jun 10, 2013 at 9:07 AM, Christopher Woodall <
>>> chris.j.woodall at gmail.com> wrote:
>>>
>>>> I will send out to BUILDS-list and the BUILDS facebook page. I will
>>>> also get the BU CS and Computer Engineering mailing lists. Can I also
>>>> get the base email tailored to science students? I may be able to get
>>>> it out on a few other mailing lists.
>>>>
>>>> There are also a few other programming and engineering related clubs I
>>>> will get the word out to that are on campus.
>>>>
>>>> Since it is not being funded at BU I don't think I can direct funding
>>>> for the event and BUILDS cant receive funding over the summer since
>>>> the undergraduate club and funding office is closed.
>>>>
>>>> From,
>>>> Chris W.
>>>> On Fri, Jun 7, 2013 at 5:24 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>> > Mailing lists are usually our best bet (and sometimes facebook pages),
>>>> > however emailing individual professors and asking them to reach out
>>>> to their
>>>> > students is also useful.
>>>> >
>>>> >
>>>> > On Fri, Jun 7, 2013 at 5:22 PM, Molly White <molly.white5 at gmail.com>
>>>> wrote:
>>>> >>
>>>> >> Sorry! I'd be happy to send out the emails for NEU, but I'm afraid I
>>>> don't
>>>> >> know/have access to any of the CS lists... Ali, do you have any idea
>>>> about
>>>> >> how we could spread the word via email? I see on the mailing list
>>>> that you
>>>> >> sent a message to ACM and some CS professors -- I suppose I could try
>>>> >> sending an email to some of my past CE professors...
>>>> >>
>>>> >> - Molly
>>>> >>
>>>> >>
>>>> >> On Fri, Jun 7, 2013 at 4:45 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com>
>>>> >> wrote:
>>>> >>>
>>>> >>> Replies are appreciated!  :)  Even if they are just, "Having a busy
>>>> week,
>>>> >>> will get to this on X date" or "Can you take care of Y, I'm too
>>>> busy to."
>>>> >>>
>>>> >>>
>>>> >>>
>>>> >>> On Wed, Jun 5, 2013 at 10:59 PM, Shauna Gordon-McKeon
>>>> >>> <shaunagm at gmail.com> wrote:
>>>> >>>>
>>>> >>>> Hi everyone,
>>>> >>>>
>>>> >>>> Here are the next steps towards making the June 22nd event as
>>>> amazing as
>>>> >>>> possible.
>>>> >>>>
>>>> >>>> 1)  Publicity!
>>>> >>>>
>>>> >>>> The website should be ready (http://boston-summer.openhatch.org/)
>>>> >>>> although feel free to give it another look over and request
>>>> additional
>>>> >>>> changes.
>>>> >>>>
>>>> >>>> We should start sending out emails to relevant lists.  Places to
>>>> email
>>>> >>>> include:
>>>> >>>>
>>>> >>>> - CS departments at NEU, BU, and other schools
>>>> >>>> - CS clubs and organizations at NEU, BU, and other schools
>>>> >>>> - non-CS departments/clubs/organizations at NEU, BU and other
>>>> schools
>>>> >>>>
>>>> >>>> We (Asheesh and I) will take care of all of the "other schools"
>>>> >>>> publicity, but if Ali or Molly (or another NEU person) could
>>>> handle emailing
>>>> >>>> NEU CS departments and clubs, and Christopher (or another BU
>>>> person) could
>>>> >>>> handle emailing BU CS departments and clubs, that would be
>>>> fantastic.  If
>>>> >>>> you can't, let us know and we'll do it.  It just seems better to
>>>> have a
>>>> >>>> student at the school taking point.
>>>> >>>>
>>>> >>>> When you send publicity emails, please add some basic information
>>>> to
>>>> >>>> this spreadsheet so we can keep track of what's been done:
>>>> >>>>
>>>> >>>>
>>>> >>>>
>>>> https://docs.google.com/spreadsheet/ccc?key=0AoHP1ey91UqPdEhXQVcwdXI3NHlfUTF6WncxQkpBV1E&usp=sharing
>>>> >>>>
>>>> >>>> And here is a template email to send out:
>>>> >>>>
>>>> >>>>
>>>> >>>>
>>>> https://docs.google.com/document/d/1UketlMiGRnG4nBunliDZ-bbIKyReUUXr8EHUdFZxyNs/edit
>>>> >>>>
>>>> >>>> re: non-CS stuff.  We have more carefully tailored emails for
>>>> reaching
>>>> >>>> out to science departments and such.  If you're interested in
>>>> using those,
>>>> >>>> let me know, but usually Asheesh and I take care of that.
>>>>  (Recruiting
>>>> >>>> scientists to free software is a special passion of mine!)
>>>> >>>>
>>>> >>>> It would be great to get the first wave of emails out by the end
>>>> of the
>>>> >>>> week!
>>>> >>>>
>>>> >>>> 2)  Food
>>>> >>>>
>>>> >>>> When we last left off, Asheesh and I were working towards getting
>>>> a Red
>>>> >>>> Hat staffer in attendance, which would get us $200 towards food
>>>> (as I
>>>> >>>> understand it).  If we successfully get 35-45 people between staff
>>>> and
>>>> >>>> attendees, it would be better to have a slightly larger food
>>>> budget.  Ali,
>>>> >>>> did you have a sense of whether we can get a bit more funding for
>>>> this from
>>>> >>>> NEU?
>>>> >>>>
>>>> >>>>
>>>> >>>> Let me know if you have any questions!
>>>> >>>> - Shauna
>>>> >>>
>>>> >>>
>>>> >>>
>>>> >>> _______________________________________________
>>>> >>> Campus-boston-summer-staff mailing list
>>>> >>> Campus-boston-summer-staff at lists.openhatch.org
>>>> >>>
>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>> >>>
>>>> >>
>>>> >
>>>> >
>>>> > _______________________________________________
>>>> > Campus-boston-summer-staff mailing list
>>>> > Campus-boston-summer-staff at lists.openhatch.org
>>>> >
>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>> >
>>>>
>>>
>>>
>>
>
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