[Campus-boston-summer-staff] next steps for the event!

[Shauna Gordon-McKeon]

We've had about 10 sign ups so far, which is not insignificant, but
definitely means we need to keep going.  An ideal number of sign ups would
be 50-60, as we usually get about 30-50% no shows.

Physical posters would be great.  We've got a template but when I went to
send it to you I was struck by how inferior it is.  We're going to try and
make a new one today/tomorrow, if you don't mind waiting a couple days to
flyer.



On Mon, Jun 10, 2013 at 1:21 PM, Molly White <molly.white5 at gmail.com> wrote:

> Out of curiosity, have we had much success with signups so far? Also, are
> you trying to do any offline publicity at all (e.g., posters in the
> library)?
>
> - Molly White
>
>
> On Mon, Jun 10, 2013 at 12:22 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
> > wrote:
>
>> Hi Christopher,
>>
>> So when we send department-specific emails, we use this template:
>>
>> https://docs.google.com/document/d/1NM3JPNUWOebDwpwebxUtumf0i-e1zwe-0PipYZrFAVE/edit
>>
>> The main thing to do is, for each department, pick free software projects
>> to mention which are used in that field.  We keep a list here:
>> https://openhatch.org/wiki/Oss_projects_by_domain
>>
>> But there's also this if you want to add more or find a department that's
>> not on our list:
>>
>> http://en.wikipedia.org/wiki/List_of_free_and_open-source_software_packages#Science
>>
>> You might also want to do a little editing of the "from you" portion at
>> the top.
>>
>> I've added a new sheet to the publicity doc.  I find it helpful to keep
>> track of which science departments have been contacted separately from the
>> rest.
>>
>> - Shauna
>>
>>
>> On Mon, Jun 10, 2013 at 9:07 AM, Christopher Woodall <
>> chris.j.woodall at gmail.com> wrote:
>>
>>> I will send out to BUILDS-list and the BUILDS facebook page. I will
>>> also get the BU CS and Computer Engineering mailing lists. Can I also
>>> get the base email tailored to science students? I may be able to get
>>> it out on a few other mailing lists.
>>>
>>> There are also a few other programming and engineering related clubs I
>>> will get the word out to that are on campus.
>>>
>>> Since it is not being funded at BU I don't think I can direct funding
>>> for the event and BUILDS cant receive funding over the summer since
>>> the undergraduate club and funding office is closed.
>>>
>>> From,
>>> Chris W.
>>> On Fri, Jun 7, 2013 at 5:24 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
>>> wrote:
>>> > Mailing lists are usually our best bet (and sometimes facebook pages),
>>> > however emailing individual professors and asking them to reach out to
>>> their
>>> > students is also useful.
>>> >
>>> >
>>> > On Fri, Jun 7, 2013 at 5:22 PM, Molly White <molly.white5 at gmail.com>
>>> wrote:
>>> >>
>>> >> Sorry! I'd be happy to send out the emails for NEU, but I'm afraid I
>>> don't
>>> >> know/have access to any of the CS lists... Ali, do you have any idea
>>> about
>>> >> how we could spread the word via email? I see on the mailing list
>>> that you
>>> >> sent a message to ACM and some CS professors -- I suppose I could try
>>> >> sending an email to some of my past CE professors...
>>> >>
>>> >> - Molly
>>> >>
>>> >>
>>> >> On Fri, Jun 7, 2013 at 4:45 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com>
>>> >> wrote:
>>> >>>
>>> >>> Replies are appreciated!  :)  Even if they are just, "Having a busy
>>> week,
>>> >>> will get to this on X date" or "Can you take care of Y, I'm too busy
>>> to."
>>> >>>
>>> >>>
>>> >>>
>>> >>> On Wed, Jun 5, 2013 at 10:59 PM, Shauna Gordon-McKeon
>>> >>> <shaunagm at gmail.com> wrote:
>>> >>>>
>>> >>>> Hi everyone,
>>> >>>>
>>> >>>> Here are the next steps towards making the June 22nd event as
>>> amazing as
>>> >>>> possible.
>>> >>>>
>>> >>>> 1)  Publicity!
>>> >>>>
>>> >>>> The website should be ready (http://boston-summer.openhatch.org/)
>>> >>>> although feel free to give it another look over and request
>>> additional
>>> >>>> changes.
>>> >>>>
>>> >>>> We should start sending out emails to relevant lists.  Places to
>>> email
>>> >>>> include:
>>> >>>>
>>> >>>> - CS departments at NEU, BU, and other schools
>>> >>>> - CS clubs and organizations at NEU, BU, and other schools
>>> >>>> - non-CS departments/clubs/organizations at NEU, BU and other
>>> schools
>>> >>>>
>>> >>>> We (Asheesh and I) will take care of all of the "other schools"
>>> >>>> publicity, but if Ali or Molly (or another NEU person) could handle
>>> emailing
>>> >>>> NEU CS departments and clubs, and Christopher (or another BU
>>> person) could
>>> >>>> handle emailing BU CS departments and clubs, that would be
>>> fantastic.  If
>>> >>>> you can't, let us know and we'll do it.  It just seems better to
>>> have a
>>> >>>> student at the school taking point.
>>> >>>>
>>> >>>> When you send publicity emails, please add some basic information to
>>> >>>> this spreadsheet so we can keep track of what's been done:
>>> >>>>
>>> >>>>
>>> >>>>
>>> https://docs.google.com/spreadsheet/ccc?key=0AoHP1ey91UqPdEhXQVcwdXI3NHlfUTF6WncxQkpBV1E&usp=sharing
>>> >>>>
>>> >>>> And here is a template email to send out:
>>> >>>>
>>> >>>>
>>> >>>>
>>> https://docs.google.com/document/d/1UketlMiGRnG4nBunliDZ-bbIKyReUUXr8EHUdFZxyNs/edit
>>> >>>>
>>> >>>> re: non-CS stuff.  We have more carefully tailored emails for
>>> reaching
>>> >>>> out to science departments and such.  If you're interested in using
>>> those,
>>> >>>> let me know, but usually Asheesh and I take care of that.
>>>  (Recruiting
>>> >>>> scientists to free software is a special passion of mine!)
>>> >>>>
>>> >>>> It would be great to get the first wave of emails out by the end of
>>> the
>>> >>>> week!
>>> >>>>
>>> >>>> 2)  Food
>>> >>>>
>>> >>>> When we last left off, Asheesh and I were working towards getting a
>>> Red
>>> >>>> Hat staffer in attendance, which would get us $200 towards food (as
>>> I
>>> >>>> understand it).  If we successfully get 35-45 people between staff
>>> and
>>> >>>> attendees, it would be better to have a slightly larger food
>>> budget.  Ali,
>>> >>>> did you have a sense of whether we can get a bit more funding for
>>> this from
>>> >>>> NEU?
>>> >>>>
>>> >>>>
>>> >>>> Let me know if you have any questions!
>>> >>>> - Shauna
>>> >>>
>>> >>>
>>> >>>
>>> >>> _______________________________________________
>>> >>> Campus-boston-summer-staff mailing list
>>> >>> Campus-boston-summer-staff at lists.openhatch.org
>>> >>>
>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>> >>>
>>> >>
>>> >
>>> >
>>> > _______________________________________________
>>> > Campus-boston-summer-staff mailing list
>>> > Campus-boston-summer-staff at lists.openhatch.org
>>> > http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>> >
>>>
>>
>>
>
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