[Campus-boston-summer-staff] next steps for the event!

[Molly White]

Out of curiosity, have we had much success with signups so far? Also, are
you trying to do any offline publicity at all (e.g., posters in the
library)?

- Molly White


On Mon, Jun 10, 2013 at 12:22 PM, Shauna Gordon-McKeon
<shaunagm at gmail.com>wrote:

> Hi Christopher,
>
> So when we send department-specific emails, we use this template:
>
> https://docs.google.com/document/d/1NM3JPNUWOebDwpwebxUtumf0i-e1zwe-0PipYZrFAVE/edit
>
> The main thing to do is, for each department, pick free software projects
> to mention which are used in that field.  We keep a list here:
> https://openhatch.org/wiki/Oss_projects_by_domain
>
> But there's also this if you want to add more or find a department that's
> not on our list:
>
> http://en.wikipedia.org/wiki/List_of_free_and_open-source_software_packages#Science
>
> You might also want to do a little editing of the "from you" portion at
> the top.
>
> I've added a new sheet to the publicity doc.  I find it helpful to keep
> track of which science departments have been contacted separately from the
> rest.
>
> - Shauna
>
>
> On Mon, Jun 10, 2013 at 9:07 AM, Christopher Woodall <
> chris.j.woodall at gmail.com> wrote:
>
>> I will send out to BUILDS-list and the BUILDS facebook page. I will
>> also get the BU CS and Computer Engineering mailing lists. Can I also
>> get the base email tailored to science students? I may be able to get
>> it out on a few other mailing lists.
>>
>> There are also a few other programming and engineering related clubs I
>> will get the word out to that are on campus.
>>
>> Since it is not being funded at BU I don't think I can direct funding
>> for the event and BUILDS cant receive funding over the summer since
>> the undergraduate club and funding office is closed.
>>
>> From,
>> Chris W.
>> On Fri, Jun 7, 2013 at 5:24 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
>> wrote:
>> > Mailing lists are usually our best bet (and sometimes facebook pages),
>> > however emailing individual professors and asking them to reach out to
>> their
>> > students is also useful.
>> >
>> >
>> > On Fri, Jun 7, 2013 at 5:22 PM, Molly White <molly.white5 at gmail.com>
>> wrote:
>> >>
>> >> Sorry! I'd be happy to send out the emails for NEU, but I'm afraid I
>> don't
>> >> know/have access to any of the CS lists... Ali, do you have any idea
>> about
>> >> how we could spread the word via email? I see on the mailing list that
>> you
>> >> sent a message to ACM and some CS professors -- I suppose I could try
>> >> sending an email to some of my past CE professors...
>> >>
>> >> - Molly
>> >>
>> >>
>> >> On Fri, Jun 7, 2013 at 4:45 PM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com>
>> >> wrote:
>> >>>
>> >>> Replies are appreciated!  :)  Even if they are just, "Having a busy
>> week,
>> >>> will get to this on X date" or "Can you take care of Y, I'm too busy
>> to."
>> >>>
>> >>>
>> >>>
>> >>> On Wed, Jun 5, 2013 at 10:59 PM, Shauna Gordon-McKeon
>> >>> <shaunagm at gmail.com> wrote:
>> >>>>
>> >>>> Hi everyone,
>> >>>>
>> >>>> Here are the next steps towards making the June 22nd event as
>> amazing as
>> >>>> possible.
>> >>>>
>> >>>> 1)  Publicity!
>> >>>>
>> >>>> The website should be ready (http://boston-summer.openhatch.org/)
>> >>>> although feel free to give it another look over and request
>> additional
>> >>>> changes.
>> >>>>
>> >>>> We should start sending out emails to relevant lists.  Places to
>> email
>> >>>> include:
>> >>>>
>> >>>> - CS departments at NEU, BU, and other schools
>> >>>> - CS clubs and organizations at NEU, BU, and other schools
>> >>>> - non-CS departments/clubs/organizations at NEU, BU and other schools
>> >>>>
>> >>>> We (Asheesh and I) will take care of all of the "other schools"
>> >>>> publicity, but if Ali or Molly (or another NEU person) could handle
>> emailing
>> >>>> NEU CS departments and clubs, and Christopher (or another BU person)
>> could
>> >>>> handle emailing BU CS departments and clubs, that would be
>> fantastic.  If
>> >>>> you can't, let us know and we'll do it.  It just seems better to
>> have a
>> >>>> student at the school taking point.
>> >>>>
>> >>>> When you send publicity emails, please add some basic information to
>> >>>> this spreadsheet so we can keep track of what's been done:
>> >>>>
>> >>>>
>> >>>>
>> https://docs.google.com/spreadsheet/ccc?key=0AoHP1ey91UqPdEhXQVcwdXI3NHlfUTF6WncxQkpBV1E&usp=sharing
>> >>>>
>> >>>> And here is a template email to send out:
>> >>>>
>> >>>>
>> >>>>
>> https://docs.google.com/document/d/1UketlMiGRnG4nBunliDZ-bbIKyReUUXr8EHUdFZxyNs/edit
>> >>>>
>> >>>> re: non-CS stuff.  We have more carefully tailored emails for
>> reaching
>> >>>> out to science departments and such.  If you're interested in using
>> those,
>> >>>> let me know, but usually Asheesh and I take care of that.
>>  (Recruiting
>> >>>> scientists to free software is a special passion of mine!)
>> >>>>
>> >>>> It would be great to get the first wave of emails out by the end of
>> the
>> >>>> week!
>> >>>>
>> >>>> 2)  Food
>> >>>>
>> >>>> When we last left off, Asheesh and I were working towards getting a
>> Red
>> >>>> Hat staffer in attendance, which would get us $200 towards food (as I
>> >>>> understand it).  If we successfully get 35-45 people between staff
>> and
>> >>>> attendees, it would be better to have a slightly larger food budget.
>>  Ali,
>> >>>> did you have a sense of whether we can get a bit more funding for
>> this from
>> >>>> NEU?
>> >>>>
>> >>>>
>> >>>> Let me know if you have any questions!
>> >>>> - Shauna
>> >>>
>> >>>
>> >>>
>> >>> _______________________________________________
>> >>> Campus-boston-summer-staff mailing list
>> >>> Campus-boston-summer-staff at lists.openhatch.org
>> >>>
>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>> >>>
>> >>
>> >
>> >
>> > _______________________________________________
>> > Campus-boston-summer-staff mailing list
>> > Campus-boston-summer-staff at lists.openhatch.org
>> > http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>> >
>>
>
>
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