[Campus-boston-summer-staff] next steps for the event!

[Shauna Gordon-McKeon]

Hi Christopher,

So when we send department-specific emails, we use this template:
https://docs.google.com/document/d/1NM3JPNUWOebDwpwebxUtumf0i-e1zwe-0PipYZrFAVE/edit

The main thing to do is, for each department, pick free software projects
to mention which are used in that field.  We keep a list here:
https://openhatch.org/wiki/Oss_projects_by_domain

But there's also this if you want to add more or find a department that's
not on our list:
http://en.wikipedia.org/wiki/List_of_free_and_open-source_software_packages#Science

You might also want to do a little editing of the "from you" portion at the
top.

I've added a new sheet to the publicity doc.  I find it helpful to keep
track of which science departments have been contacted separately from the
rest.

- Shauna


On Mon, Jun 10, 2013 at 9:07 AM, Christopher Woodall <
chris.j.woodall at gmail.com> wrote:

> I will send out to BUILDS-list and the BUILDS facebook page. I will
> also get the BU CS and Computer Engineering mailing lists. Can I also
> get the base email tailored to science students? I may be able to get
> it out on a few other mailing lists.
>
> There are also a few other programming and engineering related clubs I
> will get the word out to that are on campus.
>
> Since it is not being funded at BU I don't think I can direct funding
> for the event and BUILDS cant receive funding over the summer since
> the undergraduate club and funding office is closed.
>
> From,
> Chris W.
> On Fri, Jun 7, 2013 at 5:24 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
> wrote:
> > Mailing lists are usually our best bet (and sometimes facebook pages),
> > however emailing individual professors and asking them to reach out to
> their
> > students is also useful.
> >
> >
> > On Fri, Jun 7, 2013 at 5:22 PM, Molly White <molly.white5 at gmail.com>
> wrote:
> >>
> >> Sorry! I'd be happy to send out the emails for NEU, but I'm afraid I
> don't
> >> know/have access to any of the CS lists... Ali, do you have any idea
> about
> >> how we could spread the word via email? I see on the mailing list that
> you
> >> sent a message to ACM and some CS professors -- I suppose I could try
> >> sending an email to some of my past CE professors...
> >>
> >> - Molly
> >>
> >>
> >> On Fri, Jun 7, 2013 at 4:45 PM, Shauna Gordon-McKeon <
> shaunagm at gmail.com>
> >> wrote:
> >>>
> >>> Replies are appreciated!  :)  Even if they are just, "Having a busy
> week,
> >>> will get to this on X date" or "Can you take care of Y, I'm too busy
> to."
> >>>
> >>>
> >>>
> >>> On Wed, Jun 5, 2013 at 10:59 PM, Shauna Gordon-McKeon
> >>> <shaunagm at gmail.com> wrote:
> >>>>
> >>>> Hi everyone,
> >>>>
> >>>> Here are the next steps towards making the June 22nd event as amazing
> as
> >>>> possible.
> >>>>
> >>>> 1)  Publicity!
> >>>>
> >>>> The website should be ready (http://boston-summer.openhatch.org/)
> >>>> although feel free to give it another look over and request additional
> >>>> changes.
> >>>>
> >>>> We should start sending out emails to relevant lists.  Places to email
> >>>> include:
> >>>>
> >>>> - CS departments at NEU, BU, and other schools
> >>>> - CS clubs and organizations at NEU, BU, and other schools
> >>>> - non-CS departments/clubs/organizations at NEU, BU and other schools
> >>>>
> >>>> We (Asheesh and I) will take care of all of the "other schools"
> >>>> publicity, but if Ali or Molly (or another NEU person) could handle
> emailing
> >>>> NEU CS departments and clubs, and Christopher (or another BU person)
> could
> >>>> handle emailing BU CS departments and clubs, that would be fantastic.
>  If
> >>>> you can't, let us know and we'll do it.  It just seems better to have
> a
> >>>> student at the school taking point.
> >>>>
> >>>> When you send publicity emails, please add some basic information to
> >>>> this spreadsheet so we can keep track of what's been done:
> >>>>
> >>>>
> >>>>
> https://docs.google.com/spreadsheet/ccc?key=0AoHP1ey91UqPdEhXQVcwdXI3NHlfUTF6WncxQkpBV1E&usp=sharing
> >>>>
> >>>> And here is a template email to send out:
> >>>>
> >>>>
> >>>>
> https://docs.google.com/document/d/1UketlMiGRnG4nBunliDZ-bbIKyReUUXr8EHUdFZxyNs/edit
> >>>>
> >>>> re: non-CS stuff.  We have more carefully tailored emails for reaching
> >>>> out to science departments and such.  If you're interested in using
> those,
> >>>> let me know, but usually Asheesh and I take care of that.  (Recruiting
> >>>> scientists to free software is a special passion of mine!)
> >>>>
> >>>> It would be great to get the first wave of emails out by the end of
> the
> >>>> week!
> >>>>
> >>>> 2)  Food
> >>>>
> >>>> When we last left off, Asheesh and I were working towards getting a
> Red
> >>>> Hat staffer in attendance, which would get us $200 towards food (as I
> >>>> understand it).  If we successfully get 35-45 people between staff and
> >>>> attendees, it would be better to have a slightly larger food budget.
>  Ali,
> >>>> did you have a sense of whether we can get a bit more funding for
> this from
> >>>> NEU?
> >>>>
> >>>>
> >>>> Let me know if you have any questions!
> >>>> - Shauna
> >>>
> >>>
> >>>
> >>> _______________________________________________
> >>> Campus-boston-summer-staff mailing list
> >>> Campus-boston-summer-staff at lists.openhatch.org
> >>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
> >>>
> >>
> >
> >
> > _______________________________________________
> > Campus-boston-summer-staff mailing list
> > Campus-boston-summer-staff at lists.openhatch.org
> > http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
> >
>
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