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[Campus-rutgers-staff] bringing Open Source Comes to Campus back to Rutgers

Billy Lynch wlynch92 at gmail.com
Wed Sep 17 20:03:19 UTC 2014 

Spring semester starts 1/20 so if we could hit one of the first weeks of
February that would be perfect =]

On Wed, Sep 17, 2014 at 3:50 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
wrote:

> I'm happy to move this to the spring if that's what you prefer.  Prachi,
> do you have a preference?
>
> We will likely not start running events again in 2015 until February.
>  Will that be early enough in the semester?
>
> best
> Shauna
>
> On Wed, Sep 17, 2014 at 3:25 PM, Billy Lynch <wlynch92 at gmail.com> wrote:
>
>> For those who don't know, I am no longer at Rutgers and am now at Google
>> NY, so I should be able to take over Sri's responsibilities.
>>
>> Prachi- I handed those off to the new USACS president Katie Poskaitis
>> (cc-ed)
>>
>> As for room, Core A or even the new expanded Cave might work.
>>
>> Something I was discussing with Sri offline last week was potentially
>> moving the event to very early spring semester. I am not sure how set in
>> stone those original dates are, but I think there will be benefits for both
>> us and students if we change the date. The main motivation behind this was
>> 1) to piggyback off of the popularity of student hackathons and 2) to take
>> advantage of beginning of semester motivation.
>>
>> 1) HackPrinceton and HackRPI <http://mlh.io/seasons/f2014/events> fall
>> on the same weekend. Though we are primarily trying to target beginners,
>> students are being encouraged more and more to attend these events to
>> learn. Since these 2 events are fairly close to Rutgers (and it is become
>> fairly common for hackathons to charter a bus to bring students to the
>> event), I am slightly concerned that this might draw away some of the
>> people we want to reach. By moving to the start of the semester we can get
>> ahead of most spring hackathons and promote skills that students can then
>> use at these events.
>>
>> 2) From running these types of events in the past, I have found that
>> events targeted towards beginners are much more effective when they are in
>> the start of the semester. This is when students have more free time (since
>> they don't have assignments yet) and are motivated to learn new things that
>> can help them in the upcoming semester. I think an event like this would be
>> much more successful and useful to students if ran at the start of the
>> semester rather than towards the end (especially since USACS tends to run a
>> very similar event covering VCS/Github workflows).
>>
>> These were just a few thoughts I had. If we still want to run with the
>> Nov 16th date that is perfectly fine.
>>
>> On Wed, Sep 17, 2014 at 2:53 PM, Prachi Pendse <prachirp at gmail.com>
>> wrote:
>>
>>> Yes, we can move the tables. Billy, who has all the USACS power strips n
>>> things now?
>>>
>>> -Prachi
>>>
>>> On Wed, Sep 17, 2014 at 2:50 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> The tables were moveable, right?  It would be nice to do more group
>>>> work since we'll have more mentors, and rearrangeable tables are pretty key
>>>> given that that room is so long and thin.
>>>>
>>>> If so: yes, that room is good.  :)
>>>>
>>>> best
>>>> Shauna
>>>>
>>>> On Wed, Sep 17, 2014 at 2:45 PM, Prachi Pendse <prachirp at gmail.com>
>>>> wrote:
>>>>
>>>>> The room we had last time was fine right? I will check and book it
>>>>> tonight if it's available.
>>>>>
>>>>> -Prachi
>>>>>
>>>>> On Wed, Sep 17, 2014 at 2:42 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Sri - We've talked off list, but let me say again: congratulations on
>>>>>> your move.  :)  I'm sorry you won't be able to participate in the event,
>>>>>> but your decision totally makes sense.  Will Google still be able to
>>>>>> sponsor the event given this change?
>>>>>>
>>>>>> Prachee, Billy - are you still good to lead the event?  If so, let's
>>>>>> take care of the basics so I can start finding you mentors and helpers.
>>>>>>  (We didn't have any besides Sri and myself last time, due to the day of
>>>>>> the week we ran it on, but on a weekend we should have much better luck.)
>>>>>>  The next step is figuring out what room to book, and booking it.
>>>>>>
>>>>>> best
>>>>>> Shauna
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Wed, Sep 3, 2014 at 7:53 PM, Sri Raga Velagapudi <
>>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>>
>>>>>>> Hello folks,
>>>>>>>
>>>>>>> Apologies for being off the radar. I have an upcoming launch
>>>>>>> followed by a performance eval cycle followed by a giant move to the west
>>>>>>> coast (yay!). So I won't be able to help. :(
>>>>>>>
>>>>>>> Good luck with everything and stay I'm touch.
>>>>>>>
>>>>>>> Sri
>>>>>>> On Sep 3, 2014 6:35 PM, "Shauna Gordon-McKeon" <shaunagm at gmail.com>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Okay, I've written down the 16th for the date.  Happy to change it
>>>>>>>> again if needed, on my end.
>>>>>>>>
>>>>>>>> What is the process for getting a room for that date?
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Wed, Sep 3, 2014 at 3:17 PM, Prachi Pendse <prachirp at gmail.com>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> There's a football game against Indiana on Saturday the 15th so
>>>>>>>>> our event should be on the 16th.
>>>>>>>>>
>>>>>>>>> -Prachi
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Mon, Sep 1, 2014 at 5:21 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Hi folks,
>>>>>>>>>>
>>>>>>>>>> Any further thoughts on the 15th vs the 16th?  We can save most
>>>>>>>>>> of our planning for later, when we have more time for it, but we should get
>>>>>>>>>> the date + location figured out as early as possible, so that we can tell
>>>>>>>>>> mentors, students, etc to save the date.
>>>>>>>>>>
>>>>>>>>>> best
>>>>>>>>>> Shauna
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Thu, Aug 7, 2014 at 6:01 PM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> It sounds like November would be best, then.  Perhaps Sri and
>>>>>>>>>>> the people she's reaching out to will have a preference between Sat the
>>>>>>>>>>> 15th and Sun the 16th.  If we are going with a November date, that will
>>>>>>>>>>> leave plenty of time to organize, so no worries about having to wait until
>>>>>>>>>>> September to pick a room, etc.
>>>>>>>>>>>
>>>>>>>>>>> ~ Shauna
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Thu, Aug 7, 2014 at 5:59 PM, Prachi Pendse <
>>>>>>>>>>> prachirp at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> The Fall 2014 Rutgers Hackathon is on Oct 11/12 last I heard so
>>>>>>>>>>>> either late Oct or early Nov will give me a chance to advertise there. I
>>>>>>>>>>>> don't have any preference as to date.
>>>>>>>>>>>>
>>>>>>>>>>>> I can't really tell you much about how much help I can get for
>>>>>>>>>>>> organizing from the Rutgers side until I get back to campus, so more
>>>>>>>>>>>> details on my end will have to wait till September.
>>>>>>>>>>>>
>>>>>>>>>>>> -Prachi
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Thu, Aug 7, 2014 at 2:48 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Sounds great.  Let me know what seems best.  Prachi, do you
>>>>>>>>>>>>> have a preference?
>>>>>>>>>>>>>
>>>>>>>>>>>>> best
>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Wed, Aug 6, 2014 at 5:55 AM, Sri Raga Velagapudi <
>>>>>>>>>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Things will be a bit crazy for me up until the grace hopper
>>>>>>>>>>>>>> conf in Oct. Am OK with either late Oct or early Nov. I will check with my
>>>>>>>>>>>>>> mom and a few others who might be able to help out.
>>>>>>>>>>>>>>  On Jul 30, 2014 6:05 PM, "Shauna Gordon-McKeon" <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Hi Prachi and Sri,
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Just wanted to check in and see if you're still interested
>>>>>>>>>>>>>>> in running an event.  I understand that it's a bit different to have me
>>>>>>>>>>>>>>> there personally running things, vs having my help from afar.  If running a
>>>>>>>>>>>>>>> full day event seems like too much, you could also break down the
>>>>>>>>>>>>>>> curriculum into pieces and do a few "open source nights".
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Here is the template curriculum for the fall:
>>>>>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> As you can see, we've got online, self-guided versions of
>>>>>>>>>>>>>>> the entire event, so you won't necessarily have to present any of the
>>>>>>>>>>>>>>> material yourselves (although we also have presenter-led versions).
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Jul 15, 2014 at 10:36 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> My apologies for not being entirely clear.  I'm actually
>>>>>>>>>>>>>>>> running no events personally this fall - in order to scale up and run
>>>>>>>>>>>>>>>> events everywhere we've been invited, we've put all of our materials online
>>>>>>>>>>>>>>>> and are helping our local organizers run the events using them.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> An event this fall would likely get many more mentors than
>>>>>>>>>>>>>>>> last time, since it would be on a weekend and not a weekday.  (We typically
>>>>>>>>>>>>>>>> get 8 or 10 mentors per event -- Rutgers had in fact the fewest mentors
>>>>>>>>>>>>>>>> we've ever run with.)  We're also creating self-guided versions of all of
>>>>>>>>>>>>>>>> our curriculum, so even if we can't find a mentor to teach a section,
>>>>>>>>>>>>>>>> students can still learn it.  So while a local organizer does have to "run"
>>>>>>>>>>>>>>>> the event in terms of getting it started on time, announcing lunch, etc,
>>>>>>>>>>>>>>>> they don't have to present any material unless they want to.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Let me know if you're still interested in running an event.
>>>>>>>>>>>>>>>>  Happy to talk more about the details.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Tue, Jul 15, 2014 at 9:23 AM, Sri Raga Velagapudi <
>>>>>>>>>>>>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Yup. I should be able to get us sponsorship. Let me send
>>>>>>>>>>>>>>>>> out a few emails.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Shauna: I assume you will be running the sessions?
>>>>>>>>>>>>>>>>> On Jul 15, 2014 3:26 AM, "Prachi Pendse" <
>>>>>>>>>>>>>>>>> prachirp at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Nice to hear from you again. Yes, I would be available to
>>>>>>>>>>>>>>>>>> organize an event again, and can probably reserve space for two full days
>>>>>>>>>>>>>>>>>> and hopefully have enough people to help out. I will need to check on the
>>>>>>>>>>>>>>>>>> dates though to check that there won't be conflicts with other events.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Sri, would Google sponsor it again?
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> -Prachi
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Fri, Jul 11, 2014 at 1:18 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Hi Prachi and Sri,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Last fall you helped us bring our introductory open
>>>>>>>>>>>>>>>>>>> source event, Open Source Comes to Campus, to your Rutgers.  Since then
>>>>>>>>>>>>>>>>>>> we’ve done a lot of work improving our curriculum and our event-planning
>>>>>>>>>>>>>>>>>>> process.  We’d love to have another, even better Open Source Comes to
>>>>>>>>>>>>>>>>>>> Campus event at Rutgers!
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Some of the major changes we’ve made:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>    We are no longer running events personally, though
>>>>>>>>>>>>>>>>>>>    OpenHatch people still frequently attend events as mentors.  This means we
>>>>>>>>>>>>>>>>>>>    need one or more local people to take on the role of lead organizer.  Could
>>>>>>>>>>>>>>>>>>>    it be you?
>>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>    To aid in the above, we’ve put all of our curriculum
>>>>>>>>>>>>>>>>>>>    and logistics information online.  For instance, this
>>>>>>>>>>>>>>>>>>>    trello board
>>>>>>>>>>>>>>>>>>>    <https://trello.com/b/UazH4j3s/osctc-template> lists
>>>>>>>>>>>>>>>>>>>    the specific tasks that need to be done for a typical event (though your
>>>>>>>>>>>>>>>>>>>    event may have different needs).
>>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>    We provide help in a number of other ways, as listed
>>>>>>>>>>>>>>>>>>>    on the program website <http://campus.openhatch.org/>,
>>>>>>>>>>>>>>>>>>>    you can find the details of what’s involved in running a full day event,
>>>>>>>>>>>>>>>>>>>    and how we can support you.
>>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>    We’re creating self-guided versions of our entire
>>>>>>>>>>>>>>>>>>>    curriculum.  This means, practically, that you’ll never have to worry about
>>>>>>>>>>>>>>>>>>>    a mentor dropping out and having to teach something you’re not comfortable
>>>>>>>>>>>>>>>>>>>    with yourself -- you and the attendees of your event can always go through
>>>>>>>>>>>>>>>>>>>    self-guided versions together.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> There’s plenty of other changes that I think make our
>>>>>>>>>>>>>>>>>>> events even better!  I’m happy to answer any questions you have about this.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> A practical note: this fall, we will be running events
>>>>>>>>>>>>>>>>>>> on three weekends:  September 13th & 14th, October 18th
>>>>>>>>>>>>>>>>>>> & 19th, and November 15th & 16th.  We understand that
>>>>>>>>>>>>>>>>>>> the process for reserving space varies from school to school.  Please let
>>>>>>>>>>>>>>>>>>> us know if you’re generally interested in running an event and we’ll figure
>>>>>>>>>>>>>>>>>>> out together which, if any, of those weekends will work for you.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Looking forward to hearing back from you!
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>> Campus-rutgers-staff mailing list
>>>>>>>>>>>>>>>>>>> Campus-rutgers-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> _______________________________________________
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>>>>>>>>>>>>>>>>>> Campus-rutgers-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> _______________________________________________
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>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
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>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
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>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
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>>>>>>>>>>>>
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>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
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>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
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>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
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>>>>>
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