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[Campus-rutgers-staff] bringing Open Source Comes to Campus back to Rutgers

Shauna Gordon-McKeon shaunagm at gmail.com
Wed Sep 17 19:50:40 UTC 2014 

I'm happy to move this to the spring if that's what you prefer.  Prachi, do
you have a preference?

We will likely not start running events again in 2015 until February.  Will
that be early enough in the semester?

best
Shauna

On Wed, Sep 17, 2014 at 3:25 PM, Billy Lynch <wlynch92 at gmail.com> wrote:

> For those who don't know, I am no longer at Rutgers and am now at Google
> NY, so I should be able to take over Sri's responsibilities.
>
> Prachi- I handed those off to the new USACS president Katie Poskaitis
> (cc-ed)
>
> As for room, Core A or even the new expanded Cave might work.
>
> Something I was discussing with Sri offline last week was potentially
> moving the event to very early spring semester. I am not sure how set in
> stone those original dates are, but I think there will be benefits for both
> us and students if we change the date. The main motivation behind this was
> 1) to piggyback off of the popularity of student hackathons and 2) to take
> advantage of beginning of semester motivation.
>
> 1) HackPrinceton and HackRPI <http://mlh.io/seasons/f2014/events> fall on
> the same weekend. Though we are primarily trying to target beginners,
> students are being encouraged more and more to attend these events to
> learn. Since these 2 events are fairly close to Rutgers (and it is become
> fairly common for hackathons to charter a bus to bring students to the
> event), I am slightly concerned that this might draw away some of the
> people we want to reach. By moving to the start of the semester we can get
> ahead of most spring hackathons and promote skills that students can then
> use at these events.
>
> 2) From running these types of events in the past, I have found that
> events targeted towards beginners are much more effective when they are in
> the start of the semester. This is when students have more free time (since
> they don't have assignments yet) and are motivated to learn new things that
> can help them in the upcoming semester. I think an event like this would be
> much more successful and useful to students if ran at the start of the
> semester rather than towards the end (especially since USACS tends to run a
> very similar event covering VCS/Github workflows).
>
> These were just a few thoughts I had. If we still want to run with the Nov
> 16th date that is perfectly fine.
>
> On Wed, Sep 17, 2014 at 2:53 PM, Prachi Pendse <prachirp at gmail.com> wrote:
>
>> Yes, we can move the tables. Billy, who has all the USACS power strips n
>> things now?
>>
>> -Prachi
>>
>> On Wed, Sep 17, 2014 at 2:50 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> The tables were moveable, right?  It would be nice to do more group work
>>> since we'll have more mentors, and rearrangeable tables are pretty key
>>> given that that room is so long and thin.
>>>
>>> If so: yes, that room is good.  :)
>>>
>>> best
>>> Shauna
>>>
>>> On Wed, Sep 17, 2014 at 2:45 PM, Prachi Pendse <prachirp at gmail.com>
>>> wrote:
>>>
>>>> The room we had last time was fine right? I will check and book it
>>>> tonight if it's available.
>>>>
>>>> -Prachi
>>>>
>>>> On Wed, Sep 17, 2014 at 2:42 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Sri - We've talked off list, but let me say again: congratulations on
>>>>> your move.  :)  I'm sorry you won't be able to participate in the event,
>>>>> but your decision totally makes sense.  Will Google still be able to
>>>>> sponsor the event given this change?
>>>>>
>>>>> Prachee, Billy - are you still good to lead the event?  If so, let's
>>>>> take care of the basics so I can start finding you mentors and helpers.
>>>>>  (We didn't have any besides Sri and myself last time, due to the day of
>>>>> the week we ran it on, but on a weekend we should have much better luck.)
>>>>>  The next step is figuring out what room to book, and booking it.
>>>>>
>>>>> best
>>>>> Shauna
>>>>>
>>>>>
>>>>>
>>>>> On Wed, Sep 3, 2014 at 7:53 PM, Sri Raga Velagapudi <
>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>
>>>>>> Hello folks,
>>>>>>
>>>>>> Apologies for being off the radar. I have an upcoming launch followed
>>>>>> by a performance eval cycle followed by a giant move to the west coast
>>>>>> (yay!). So I won't be able to help. :(
>>>>>>
>>>>>> Good luck with everything and stay I'm touch.
>>>>>>
>>>>>> Sri
>>>>>> On Sep 3, 2014 6:35 PM, "Shauna Gordon-McKeon" <shaunagm at gmail.com>
>>>>>> wrote:
>>>>>>
>>>>>>> Okay, I've written down the 16th for the date.  Happy to change it
>>>>>>> again if needed, on my end.
>>>>>>>
>>>>>>> What is the process for getting a room for that date?
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Sep 3, 2014 at 3:17 PM, Prachi Pendse <prachirp at gmail.com>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> There's a football game against Indiana on Saturday the 15th so our
>>>>>>>> event should be on the 16th.
>>>>>>>>
>>>>>>>> -Prachi
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Mon, Sep 1, 2014 at 5:21 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Hi folks,
>>>>>>>>>
>>>>>>>>> Any further thoughts on the 15th vs the 16th?  We can save most of
>>>>>>>>> our planning for later, when we have more time for it, but we should get
>>>>>>>>> the date + location figured out as early as possible, so that we can tell
>>>>>>>>> mentors, students, etc to save the date.
>>>>>>>>>
>>>>>>>>> best
>>>>>>>>> Shauna
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Thu, Aug 7, 2014 at 6:01 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> It sounds like November would be best, then.  Perhaps Sri and the
>>>>>>>>>> people she's reaching out to will have a preference between Sat the 15th
>>>>>>>>>> and Sun the 16th.  If we are going with a November date, that will leave
>>>>>>>>>> plenty of time to organize, so no worries about having to wait until
>>>>>>>>>> September to pick a room, etc.
>>>>>>>>>>
>>>>>>>>>> ~ Shauna
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Thu, Aug 7, 2014 at 5:59 PM, Prachi Pendse <prachirp at gmail.com
>>>>>>>>>> > wrote:
>>>>>>>>>>
>>>>>>>>>>> The Fall 2014 Rutgers Hackathon is on Oct 11/12 last I heard so
>>>>>>>>>>> either late Oct or early Nov will give me a chance to advertise there. I
>>>>>>>>>>> don't have any preference as to date.
>>>>>>>>>>>
>>>>>>>>>>> I can't really tell you much about how much help I can get for
>>>>>>>>>>> organizing from the Rutgers side until I get back to campus, so more
>>>>>>>>>>> details on my end will have to wait till September.
>>>>>>>>>>>
>>>>>>>>>>> -Prachi
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Thu, Aug 7, 2014 at 2:48 PM, Shauna Gordon-McKeon <
>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Sounds great.  Let me know what seems best.  Prachi, do you
>>>>>>>>>>>> have a preference?
>>>>>>>>>>>>
>>>>>>>>>>>> best
>>>>>>>>>>>> Shauna
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Wed, Aug 6, 2014 at 5:55 AM, Sri Raga Velagapudi <
>>>>>>>>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Things will be a bit crazy for me up until the grace hopper
>>>>>>>>>>>>> conf in Oct. Am OK with either late Oct or early Nov. I will check with my
>>>>>>>>>>>>> mom and a few others who might be able to help out.
>>>>>>>>>>>>>  On Jul 30, 2014 6:05 PM, "Shauna Gordon-McKeon" <
>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hi Prachi and Sri,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Just wanted to check in and see if you're still interested in
>>>>>>>>>>>>>> running an event.  I understand that it's a bit different to have me there
>>>>>>>>>>>>>> personally running things, vs having my help from afar.  If running a full
>>>>>>>>>>>>>> day event seems like too much, you could also break down the curriculum
>>>>>>>>>>>>>> into pieces and do a few "open source nights".
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Here is the template curriculum for the fall:
>>>>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> As you can see, we've got online, self-guided versions of the
>>>>>>>>>>>>>> entire event, so you won't necessarily have to present any of the material
>>>>>>>>>>>>>> yourselves (although we also have presenter-led versions).
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> best
>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Jul 15, 2014 at 10:36 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> My apologies for not being entirely clear.  I'm actually
>>>>>>>>>>>>>>> running no events personally this fall - in order to scale up and run
>>>>>>>>>>>>>>> events everywhere we've been invited, we've put all of our materials online
>>>>>>>>>>>>>>> and are helping our local organizers run the events using them.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> An event this fall would likely get many more mentors than
>>>>>>>>>>>>>>> last time, since it would be on a weekend and not a weekday.  (We typically
>>>>>>>>>>>>>>> get 8 or 10 mentors per event -- Rutgers had in fact the fewest mentors
>>>>>>>>>>>>>>> we've ever run with.)  We're also creating self-guided versions of all of
>>>>>>>>>>>>>>> our curriculum, so even if we can't find a mentor to teach a section,
>>>>>>>>>>>>>>> students can still learn it.  So while a local organizer does have to "run"
>>>>>>>>>>>>>>> the event in terms of getting it started on time, announcing lunch, etc,
>>>>>>>>>>>>>>> they don't have to present any material unless they want to.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Let me know if you're still interested in running an event.
>>>>>>>>>>>>>>>  Happy to talk more about the details.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Jul 15, 2014 at 9:23 AM, Sri Raga Velagapudi <
>>>>>>>>>>>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Yup. I should be able to get us sponsorship. Let me send
>>>>>>>>>>>>>>>> out a few emails.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Shauna: I assume you will be running the sessions?
>>>>>>>>>>>>>>>> On Jul 15, 2014 3:26 AM, "Prachi Pendse" <
>>>>>>>>>>>>>>>> prachirp at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Nice to hear from you again. Yes, I would be available to
>>>>>>>>>>>>>>>>> organize an event again, and can probably reserve space for two full days
>>>>>>>>>>>>>>>>> and hopefully have enough people to help out. I will need to check on the
>>>>>>>>>>>>>>>>> dates though to check that there won't be conflicts with other events.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Sri, would Google sponsor it again?
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> -Prachi
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Fri, Jul 11, 2014 at 1:18 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Hi Prachi and Sri,
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Last fall you helped us bring our introductory open
>>>>>>>>>>>>>>>>>> source event, Open Source Comes to Campus, to your Rutgers.  Since then
>>>>>>>>>>>>>>>>>> we’ve done a lot of work improving our curriculum and our event-planning
>>>>>>>>>>>>>>>>>> process.  We’d love to have another, even better Open Source Comes to
>>>>>>>>>>>>>>>>>> Campus event at Rutgers!
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Some of the major changes we’ve made:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>    We are no longer running events personally, though
>>>>>>>>>>>>>>>>>>    OpenHatch people still frequently attend events as mentors.  This means we
>>>>>>>>>>>>>>>>>>    need one or more local people to take on the role of lead organizer.  Could
>>>>>>>>>>>>>>>>>>    it be you?
>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>    To aid in the above, we’ve put all of our curriculum
>>>>>>>>>>>>>>>>>>    and logistics information online.  For instance, this
>>>>>>>>>>>>>>>>>>    trello board
>>>>>>>>>>>>>>>>>>    <https://trello.com/b/UazH4j3s/osctc-template> lists
>>>>>>>>>>>>>>>>>>    the specific tasks that need to be done for a typical event (though your
>>>>>>>>>>>>>>>>>>    event may have different needs).
>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>    We provide help in a number of other ways, as listed
>>>>>>>>>>>>>>>>>>    on the program website <http://campus.openhatch.org/>,
>>>>>>>>>>>>>>>>>>    you can find the details of what’s involved in running a full day event,
>>>>>>>>>>>>>>>>>>    and how we can support you.
>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>    We’re creating self-guided versions of our entire
>>>>>>>>>>>>>>>>>>    curriculum.  This means, practically, that you’ll never have to worry about
>>>>>>>>>>>>>>>>>>    a mentor dropping out and having to teach something you’re not comfortable
>>>>>>>>>>>>>>>>>>    with yourself -- you and the attendees of your event can always go through
>>>>>>>>>>>>>>>>>>    self-guided versions together.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> There’s plenty of other changes that I think make our
>>>>>>>>>>>>>>>>>> events even better!  I’m happy to answer any questions you have about this.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> A practical note: this fall, we will be running events on
>>>>>>>>>>>>>>>>>> three weekends:  September 13th & 14th, October 18th &
>>>>>>>>>>>>>>>>>> 19th, and November 15th & 16th.  We understand that the
>>>>>>>>>>>>>>>>>> process for reserving space varies from school to school.  Please let us
>>>>>>>>>>>>>>>>>> know if you’re generally interested in running an event and we’ll figure
>>>>>>>>>>>>>>>>>> out together which, if any, of those weekends will work for you.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Looking forward to hearing back from you!
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>> Campus-rutgers-staff mailing list
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>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
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>>>>>>>>>>>>>>>>>
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>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
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>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
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>>>>>>>>>>>>>>
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