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[Campus-rutgers-staff] bringing Open Source Comes to Campus back to Rutgers

Billy Lynch wlynch92 at gmail.com
Wed Sep 17 19:25:22 UTC 2014 

For those who don't know, I am no longer at Rutgers and am now at Google
NY, so I should be able to take over Sri's responsibilities.

Prachi- I handed those off to the new USACS president Katie Poskaitis
(cc-ed)

As for room, Core A or even the new expanded Cave might work.

Something I was discussing with Sri offline last week was potentially
moving the event to very early spring semester. I am not sure how set in
stone those original dates are, but I think there will be benefits for both
us and students if we change the date. The main motivation behind this was
1) to piggyback off of the popularity of student hackathons and 2) to take
advantage of beginning of semester motivation.

1) HackPrinceton and HackRPI <http://mlh.io/seasons/f2014/events> fall on
the same weekend. Though we are primarily trying to target beginners,
students are being encouraged more and more to attend these events to
learn. Since these 2 events are fairly close to Rutgers (and it is become
fairly common for hackathons to charter a bus to bring students to the
event), I am slightly concerned that this might draw away some of the
people we want to reach. By moving to the start of the semester we can get
ahead of most spring hackathons and promote skills that students can then
use at these events.

2) From running these types of events in the past, I have found that events
targeted towards beginners are much more effective when they are in the
start of the semester. This is when students have more free time (since
they don't have assignments yet) and are motivated to learn new things that
can help them in the upcoming semester. I think an event like this would be
much more successful and useful to students if ran at the start of the
semester rather than towards the end (especially since USACS tends to run a
very similar event covering VCS/Github workflows).

These were just a few thoughts I had. If we still want to run with the Nov
16th date that is perfectly fine.

On Wed, Sep 17, 2014 at 2:53 PM, Prachi Pendse <prachirp at gmail.com> wrote:

> Yes, we can move the tables. Billy, who has all the USACS power strips n
> things now?
>
> -Prachi
>
> On Wed, Sep 17, 2014 at 2:50 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
> wrote:
>
>> The tables were moveable, right?  It would be nice to do more group work
>> since we'll have more mentors, and rearrangeable tables are pretty key
>> given that that room is so long and thin.
>>
>> If so: yes, that room is good.  :)
>>
>> best
>> Shauna
>>
>> On Wed, Sep 17, 2014 at 2:45 PM, Prachi Pendse <prachirp at gmail.com>
>> wrote:
>>
>>> The room we had last time was fine right? I will check and book it
>>> tonight if it's available.
>>>
>>> -Prachi
>>>
>>> On Wed, Sep 17, 2014 at 2:42 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> Sri - We've talked off list, but let me say again: congratulations on
>>>> your move.  :)  I'm sorry you won't be able to participate in the event,
>>>> but your decision totally makes sense.  Will Google still be able to
>>>> sponsor the event given this change?
>>>>
>>>> Prachee, Billy - are you still good to lead the event?  If so, let's
>>>> take care of the basics so I can start finding you mentors and helpers.
>>>>  (We didn't have any besides Sri and myself last time, due to the day of
>>>> the week we ran it on, but on a weekend we should have much better luck.)
>>>>  The next step is figuring out what room to book, and booking it.
>>>>
>>>> best
>>>> Shauna
>>>>
>>>>
>>>>
>>>> On Wed, Sep 3, 2014 at 7:53 PM, Sri Raga Velagapudi <
>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>
>>>>> Hello folks,
>>>>>
>>>>> Apologies for being off the radar. I have an upcoming launch followed
>>>>> by a performance eval cycle followed by a giant move to the west coast
>>>>> (yay!). So I won't be able to help. :(
>>>>>
>>>>> Good luck with everything and stay I'm touch.
>>>>>
>>>>> Sri
>>>>> On Sep 3, 2014 6:35 PM, "Shauna Gordon-McKeon" <shaunagm at gmail.com>
>>>>> wrote:
>>>>>
>>>>>> Okay, I've written down the 16th for the date.  Happy to change it
>>>>>> again if needed, on my end.
>>>>>>
>>>>>> What is the process for getting a room for that date?
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Wed, Sep 3, 2014 at 3:17 PM, Prachi Pendse <prachirp at gmail.com>
>>>>>> wrote:
>>>>>>
>>>>>>> There's a football game against Indiana on Saturday the 15th so our
>>>>>>> event should be on the 16th.
>>>>>>>
>>>>>>> -Prachi
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Mon, Sep 1, 2014 at 5:21 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Hi folks,
>>>>>>>>
>>>>>>>> Any further thoughts on the 15th vs the 16th?  We can save most of
>>>>>>>> our planning for later, when we have more time for it, but we should get
>>>>>>>> the date + location figured out as early as possible, so that we can tell
>>>>>>>> mentors, students, etc to save the date.
>>>>>>>>
>>>>>>>> best
>>>>>>>> Shauna
>>>>>>>>
>>>>>>>>
>>>>>>>> On Thu, Aug 7, 2014 at 6:01 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> It sounds like November would be best, then.  Perhaps Sri and the
>>>>>>>>> people she's reaching out to will have a preference between Sat the 15th
>>>>>>>>> and Sun the 16th.  If we are going with a November date, that will leave
>>>>>>>>> plenty of time to organize, so no worries about having to wait until
>>>>>>>>> September to pick a room, etc.
>>>>>>>>>
>>>>>>>>> ~ Shauna
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Thu, Aug 7, 2014 at 5:59 PM, Prachi Pendse <prachirp at gmail.com>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> The Fall 2014 Rutgers Hackathon is on Oct 11/12 last I heard so
>>>>>>>>>> either late Oct or early Nov will give me a chance to advertise there. I
>>>>>>>>>> don't have any preference as to date.
>>>>>>>>>>
>>>>>>>>>> I can't really tell you much about how much help I can get for
>>>>>>>>>> organizing from the Rutgers side until I get back to campus, so more
>>>>>>>>>> details on my end will have to wait till September.
>>>>>>>>>>
>>>>>>>>>> -Prachi
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Thu, Aug 7, 2014 at 2:48 PM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Sounds great.  Let me know what seems best.  Prachi, do you have
>>>>>>>>>>> a preference?
>>>>>>>>>>>
>>>>>>>>>>> best
>>>>>>>>>>> Shauna
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Wed, Aug 6, 2014 at 5:55 AM, Sri Raga Velagapudi <
>>>>>>>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Things will be a bit crazy for me up until the grace hopper
>>>>>>>>>>>> conf in Oct. Am OK with either late Oct or early Nov. I will check with my
>>>>>>>>>>>> mom and a few others who might be able to help out.
>>>>>>>>>>>>  On Jul 30, 2014 6:05 PM, "Shauna Gordon-McKeon" <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hi Prachi and Sri,
>>>>>>>>>>>>>
>>>>>>>>>>>>> Just wanted to check in and see if you're still interested in
>>>>>>>>>>>>> running an event.  I understand that it's a bit different to have me there
>>>>>>>>>>>>> personally running things, vs having my help from afar.  If running a full
>>>>>>>>>>>>> day event seems like too much, you could also break down the curriculum
>>>>>>>>>>>>> into pieces and do a few "open source nights".
>>>>>>>>>>>>>
>>>>>>>>>>>>> Here is the template curriculum for the fall:
>>>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/
>>>>>>>>>>>>>
>>>>>>>>>>>>> As you can see, we've got online, self-guided versions of the
>>>>>>>>>>>>> entire event, so you won't necessarily have to present any of the material
>>>>>>>>>>>>> yourselves (although we also have presenter-led versions).
>>>>>>>>>>>>>
>>>>>>>>>>>>> best
>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Jul 15, 2014 at 10:36 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> My apologies for not being entirely clear.  I'm actually
>>>>>>>>>>>>>> running no events personally this fall - in order to scale up and run
>>>>>>>>>>>>>> events everywhere we've been invited, we've put all of our materials online
>>>>>>>>>>>>>> and are helping our local organizers run the events using them.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> An event this fall would likely get many more mentors than
>>>>>>>>>>>>>> last time, since it would be on a weekend and not a weekday.  (We typically
>>>>>>>>>>>>>> get 8 or 10 mentors per event -- Rutgers had in fact the fewest mentors
>>>>>>>>>>>>>> we've ever run with.)  We're also creating self-guided versions of all of
>>>>>>>>>>>>>> our curriculum, so even if we can't find a mentor to teach a section,
>>>>>>>>>>>>>> students can still learn it.  So while a local organizer does have to "run"
>>>>>>>>>>>>>> the event in terms of getting it started on time, announcing lunch, etc,
>>>>>>>>>>>>>> they don't have to present any material unless they want to.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Let me know if you're still interested in running an event.
>>>>>>>>>>>>>>  Happy to talk more about the details.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> best
>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Jul 15, 2014 at 9:23 AM, Sri Raga Velagapudi <
>>>>>>>>>>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Yup. I should be able to get us sponsorship. Let me send out
>>>>>>>>>>>>>>> a few emails.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Shauna: I assume you will be running the sessions?
>>>>>>>>>>>>>>> On Jul 15, 2014 3:26 AM, "Prachi Pendse" <prachirp at gmail.com>
>>>>>>>>>>>>>>> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Nice to hear from you again. Yes, I would be available to
>>>>>>>>>>>>>>>> organize an event again, and can probably reserve space for two full days
>>>>>>>>>>>>>>>> and hopefully have enough people to help out. I will need to check on the
>>>>>>>>>>>>>>>> dates though to check that there won't be conflicts with other events.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Sri, would Google sponsor it again?
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> -Prachi
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Fri, Jul 11, 2014 at 1:18 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Hi Prachi and Sri,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Last fall you helped us bring our introductory open source
>>>>>>>>>>>>>>>>> event, Open Source Comes to Campus, to your Rutgers.  Since then we’ve done
>>>>>>>>>>>>>>>>> a lot of work improving our curriculum and our event-planning process.
>>>>>>>>>>>>>>>>>  We’d love to have another, even better Open Source Comes to Campus event
>>>>>>>>>>>>>>>>> at Rutgers!
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Some of the major changes we’ve made:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>    We are no longer running events personally, though
>>>>>>>>>>>>>>>>>    OpenHatch people still frequently attend events as mentors.  This means we
>>>>>>>>>>>>>>>>>    need one or more local people to take on the role of lead organizer.  Could
>>>>>>>>>>>>>>>>>    it be you?
>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>    To aid in the above, we’ve put all of our curriculum
>>>>>>>>>>>>>>>>>    and logistics information online.  For instance, this
>>>>>>>>>>>>>>>>>    trello board
>>>>>>>>>>>>>>>>>    <https://trello.com/b/UazH4j3s/osctc-template> lists
>>>>>>>>>>>>>>>>>    the specific tasks that need to be done for a typical event (though your
>>>>>>>>>>>>>>>>>    event may have different needs).
>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>    We provide help in a number of other ways, as listed
>>>>>>>>>>>>>>>>>    on the program website <http://campus.openhatch.org/>,
>>>>>>>>>>>>>>>>>    you can find the details of what’s involved in running a full day event,
>>>>>>>>>>>>>>>>>    and how we can support you.
>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>    We’re creating self-guided versions of our entire
>>>>>>>>>>>>>>>>>    curriculum.  This means, practically, that you’ll never have to worry about
>>>>>>>>>>>>>>>>>    a mentor dropping out and having to teach something you’re not comfortable
>>>>>>>>>>>>>>>>>    with yourself -- you and the attendees of your event can always go through
>>>>>>>>>>>>>>>>>    self-guided versions together.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> There’s plenty of other changes that I think make our
>>>>>>>>>>>>>>>>> events even better!  I’m happy to answer any questions you have about this.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> A practical note: this fall, we will be running events on
>>>>>>>>>>>>>>>>> three weekends:  September 13th & 14th, October 18th &
>>>>>>>>>>>>>>>>> 19th, and November 15th & 16th.  We understand that the
>>>>>>>>>>>>>>>>> process for reserving space varies from school to school.  Please let us
>>>>>>>>>>>>>>>>> know if you’re generally interested in running an event and we’ll figure
>>>>>>>>>>>>>>>>> out together which, if any, of those weekends will work for you.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Looking forward to hearing back from you!
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>> Campus-rutgers-staff mailing list
>>>>>>>>>>>>>>>>> Campus-rutgers-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> _______________________________________________
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>>>>>>>>>>>>>>>>
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>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
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>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
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>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
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