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[Ccsf-campus-staff] Ordering lunch and meetup [for Asheesh]

Katherine Moloney kmoloney at mail.ccsf.edu
Sat Sep 13 16:02:21 UTC 2014 

Tyler already printed sign in sheet, so no worries on that front.

On 9/13/14, Katherine Moloney <kmoloney at mail.ccsf.edu> wrote:
> Some options:
>
> 1) Red Sea Pizza will deliver & according Yelp are open now.
> Menu: https://www.grubhub.com/restaurant/72562
>
> Call them don't order thru GrubHub, that's just for the menu: 415-334-3300
>
> 2) Whole Foods burritos are $7 + tax (~$7.62). After 10, you get one
> free. You may have to ring these up in separate purchases. Walk over
> to store & get burrito order slips, so you can have folks fill out
> what they'd like. Big burritos,  if you have enough food as sides
> folks could split. However college age dudes might want their own.
> Call & verify price,  plus put order in at 415-333-7400 (ask for
> Prepared Foods section). I just called, but, even though she said $7 +
> tax, that's cheaper than I remember. Art can describe the size of the
> burritos. Have to ask cashier's for sandwich cards for the free
> burritos.
>
> What other options are on the table?
>
> Katherine
>
> On 9/13/14, Shauna Gordon-McKeon <shaunagm at gmail.com> wrote:
>> I've never seen a 100% show-up rate.  I've seen it as low as 50%, usually
>> more like 75%.  If you want to be very safe, order food for 85% or 90%.
>>
>> Alternatively offer the extra food to people as they are leaving -
>> college
>> students love that stuff.  :)
>>
>> On Sat, Sep 13, 2014 at 9:04 AM, Asheesh Laroia <asheesh at asheesh.org>
>> wrote:
>>
>>> I see now that the budget
>>> https://docs.google.com/spreadsheets/d/1fLSmQR3I6j-DcDWaVy2WvbIsnpixkpZVzI1QyjLzS9U/edit#gid=0
>>> doc says which things to order. Huge props to Katherine, I believe, for
>>> making that happen.
>>>
>>> That plans for 65 people.
>>>
>>> We now have 74 responses on the attendee form
>>> https://docs.google.com/spreadsheets/d/12RqQFc7iefpqvdR9dZTQgKy0h1mbBx3Svhw3G4WBsRg/edit#gid=1374257463
>>> , plus 10 RSVP'd on the mentor form, which makes 84 people. If we
>>> believe
>>> that, then we should probably increase the food order by about 20%.
>>>
>>> I made a 2014-09-13 sheet on the "Lunch" document <
>>> https://docs.google.com/spreadsheet/ccc?key=0Ap-ZVbdcf5dXdDRaYTJtaWdFQnlzN1hHd2d0dm40RUE&usp=gmail#gid=3>.
>>> We can play with the numbers there.
>>>
>>> Dietary restriction count from attendee signups: 2 vegan (+ 1 lactose
>>> intolerant, so call it 3). 9 vegetarian (including pescetarian). 1
>>> gluten
>>> sensitive. That's all very easily handled -- we have lots of "headroom",
>>> as
>>> in, we have lots more vegan + vegetarian + gluten-free food than we
>>> need,
>>> so this should work out fine.
>>>
>>> 1 cannot eat peanut. We should call to confirm about this.
>>>
>>> Dietary restrictions from mentor signups: 1 doesn't eat eggs or beans,
>>> so
>>> probably "must" eat our meat option. 2 vegetarian. 1 doesn't eat dairy
>>> or
>>> eggplant, which is compatible with the vegan wraps. Same as above --
>>> lots
>>> of headroom on these.
>>>
>>> At 75 lunches, it's $433.25; at 85 lunches, it's $490.75.
>>>
>>>
>>> This is all assuming they can make our order same-day.
>>>
>>>
>>> If they can't, we'll have to get creative and fall back to pizza or
>>> something.
>>>
>>>
>>> On Sat, Sep 13, 2014 at 5:31 AM, Asheesh Laroia <asheesh at asheesh.org>
>>> wrote:
>>>
>>>> Looking through this, I'm going to make another "sheet" on that
>>>> spreadsheet and plan out lunch, based on the requirements we have in
>>>> the
>>>> signups.
>>>>
>>>> Tyler, we'll have you pay for it so that CCSF can reimburse you. Thanks
>>>> for being willing to float that.
>>>>
>>>> For a sign-in sheet, there is an OpenHatch sign-in sheet template we
>>>> can
>>>> use. I have a printed copy of that, and will bring it, in case that's
>>>> useful.
>>>>
>>>> This might be duplicate work with someone else's work; oh well, if so.
>>>>
>>>> On Wed, Sep 10, 2014 at 9:08 PM, Tyler B <tylerbrothers1 at gmail.com>
>>>> wrote:
>>>>
>>>>> Looking at the registration form as of now, were at 50 attendee's.
>>>>> Even
>>>>> if all 50 showed up, we would get the full $375 and still only pay
>>>>> about
>>>>> $300 for lunch.
>>>>>
>>>>> Sincerely,
>>>>>
>>>>> Tyler Brothers
>>>>>
>>>>>    -
>>>>>
>>>>>
>>>>> On Wed, Sep 10, 2014 at 9:04 PM, Tyler B <tylerbrothers1 at gmail.com>
>>>>> wrote:
>>>>>
>>>>>> Also, how to pay for lunch?  I'm not sure who has credit cards, and
>>>>>> can
>>>>>>> sign for the lunch delivery.
>>>>>>
>>>>>>
>>>>>>
>>>>>> A student will have to pay this amount out of pocket, then submit for
>>>>>>> reimbursement. The check takes about 3 weeks to arrive, so a student
>>>>>>> will float this money in the meantime. If I were there, it would be
>>>>>>> me. Maybe lunch delivery place (Palmyra?) will allow me to put the
>>>>>>> cost on my credit card,  but not be there to sign for it.
>>>>>>
>>>>>>
>>>>>> I do not mind floating the cost on my credit card. I will be at the
>>>>>> event, so it may be easiest for me to do.
>>>>>>
>>>>>> That's it.  How do we provide breakfast & lunch for all students &
>>>>>>> mentors on $575, respecting the dietary restrictions described in
>>>>>>> the
>>>>>>> registration spreadsheets
>>>>>>>
>>>>>>
>>>>>> Looking at the cost of lunch last time for 55 attendee's
>>>>>> <https://docs.google.com/spreadsheet/ccc?key=0Ap-ZVbdcf5dXdDRaYTJtaWdFQnlzN1hHd2d0dm40RUE&usp=drive_web#gid=0>,
>>>>>> the cost was only $296.45. This covered vegetarian and gluten free
>>>>>> diet
>>>>>> restrictions. If we plan on ~30ish showing up, thats $300 we have and
>>>>>> 25
>>>>>> less people we have to worry about.
>>>>>>
>>>>>> Tipping will be covered by the $200 from Mozilla. Estimated tipping
>>>>>> will be $30 or $40.
>>>>>>
>>>>>> Breakfast estimated at ~$100
>>>>>> <https://docs.google.com/spreadsheets/d/1fLSmQR3I6j-DcDWaVy2WvbIsnpixkpZVzI1QyjLzS9U/edit#gid=0>
>>>>>> (thanks
>>>>>> Katherine!). Utensils, paper plates, napkins and cups we can knock
>>>>>> off
>>>>>> or
>>>>>> at least reduce by quite a bit as Art (i think?) and I both have
>>>>>> these
>>>>>> items available at our house. Tape, a sharpie, and post it notes we
>>>>>> either
>>>>>> have or cost less than $10.
>>>>>>
>>>>>> I think we have enough money.
>>>>>>
>>>>>> There are a few things that NEED to be done (collect receipts, sign
>>>>>> in
>>>>>> sheet), but other than that, not much stress. I do not think we will
>>>>>> need
>>>>>> people to donate money, nor take money from Open Hatch's honorarium.
>>>>>>
>>>>>> Sincerely,
>>>>>>
>>>>>> Tyler Brothers
>>>>>>
>>>>>>    -
>>>>>>
>>>>>>
>>>>>> On Wed, Sep 10, 2014 at 7:36 PM, Katherine Moloney <
>>>>>> kmoloney at mail.ccsf.edu> wrote:
>>>>>>
>>>>>>> Forgot to include link to starter budget for the event:
>>>>>>>
>>>>>>> http://tiny.cc/OSCTC_Budget_20140913
>>>>>>>
>>>>>>> Also, forgot to mention that the $375 can only be spent on one meal,
>>>>>>> so this will only be lunch items.
>>>>>>>
>>>>>>> A student will have to pay this amount out of pocket, then submit
>>>>>>> for
>>>>>>> reimbursement. The check takes about 3 weeks to arrive, so a student
>>>>>>> will float this money in the meantime. If I were there, it would be
>>>>>>> me. Maybe lunch delivery place (Palmyra?) will allow me to put the
>>>>>>> cost on my credit card,  but not be there to sign for it.
>>>>>>>
>>>>>>> Tyler, Kevin, and myself are all offering to pay out of pocket, but
>>>>>>> I
>>>>>>> don't want anyone to donate more than they can afford.
>>>>>>>
>>>>>>> Katherine
>>>>>>>
>>>>>>> On 9/10/14, Katherine Moloney <kmoloney at mail.ccsf.edu> wrote:
>>>>>>> > Hi Asheesh & Tyler & Art (who's doing some of the purchasing) &
>>>>>>> > Kevin
>>>>>>> > (possibly doing some of the purchasing),
>>>>>>> >
>>>>>>> > You guys have to figure out where all the money is coming from &
>>>>>>> going to
>>>>>>> > be spent.
>>>>>>> >
>>>>>>> > We have $200 that Tyler already has from Mozilla; they sent it via
>>>>>>> PayPal
>>>>>>> > to him.  Jennie just needs receipts in the end.
>>>>>>> >
>>>>>>> > We were allocated $375 from ICC today.  This is the max that we
>>>>>>> *could*
>>>>>>> > use.  We *can* only use $10/student who attends.  Currently ~40
>>>>>>> registered,
>>>>>>> > if only 30 show, then we can be reimbursed for $300.  [There must
>>>>>>> > be
>>>>>>> a sign
>>>>>>> > in sheet to capture, who actually attends.  We've never done this
>>>>>>> > in
>>>>>>> the
>>>>>>> > past, but today that was required by the dean.]
>>>>>>> >
>>>>>>> > TechSF will give OpenHatch $500, but it generally take 3-4 months
>>>>>>> > to
>>>>>>> get
>>>>>>> > money from them.
>>>>>>> >
>>>>>>> > That's it.  How do we provide breakfast & lunch for all students &
>>>>>>> mentors
>>>>>>> > on $575, respecting the dietary restrictions described in the
>>>>>>> registration
>>>>>>> > spreadsheets (last I remember, 1 gluten-free, 1 no dairy, and a
>>>>>>> bunch of
>>>>>>> > vegetarians)?
>>>>>>> >
>>>>>>> > Also, how to pay for lunch?  I'm not sure who has credit cards,
>>>>>>> > and
>>>>>>> can
>>>>>>> > sign for the lunch delivery.
>>>>>>> >
>>>>>>> > I know you guys will figure out the answers to all these
>>>>>>> > questions.
>>>>>>> Just
>>>>>>> > keep me copied because I'm curious.
>>>>>>> >
>>>>>>> > Katherine
>>>>>>> >
>>>>>>> >
>>>>>>> > On Wed, Sep 10, 2014 at 6:25 PM, Tyler B
>>>>>>> > <tylerbrothers1 at gmail.com>
>>>>>>> wrote:
>>>>>>> >
>>>>>>> >> Hey Asheesh,
>>>>>>> >>
>>>>>>> >> We wanted to get together yesterday, but were not able to. If you
>>>>>>> have
>>>>>>> >> time today feel free to call me at my number below. If not, I can
>>>>>>> meet
>>>>>>> >> tomorrow at 7pm.
>>>>>>> >>
>>>>>>> >> Also, just wanted to give you some resources that might help in
>>>>>>> ordering
>>>>>>> >> lunch.
>>>>>>> >>
>>>>>>> >>    - We will be closing registration Thursday night (around
>>>>>>> >> 5:30pm)
>>>>>>> as
>>>>>>> >>    that will be after the Coders Club meeting.
>>>>>>> >>    -
>>>>>>> >>
>>>>>>> >>
>>>>>>> https://docs.google.com/a/mail.ccsf.edu/spreadsheets/d/12RqQFc7iefpqvdR9dZTQgKy0h1mbBx3Svhw3G4WBsRg/edit#gid=1374257463
>>>>>>> >>    - this is where we have been collecting the dietary info for
>>>>>>> >> the
>>>>>>> >>    registrants.
>>>>>>> >>    -
>>>>>>> >>
>>>>>>> >>
>>>>>>> https://docs.google.com/spreadsheets/d/16I6MyJIobr7jc3oJeofCcmT6ESssgEdIDoMtcd_m6Fo/edit#gid=316545333
>>>>>>> >>    - this is where we have been collecting the dietary info for
>>>>>>> mentors.
>>>>>>> >>
>>>>>>> >> Hopefully it will be easy to accommodate the different dietary
>>>>>>> >> restrictions. If not, just let me know who could not be
>>>>>>> accommodated and
>>>>>>> >> I
>>>>>>> >> will work with them directly to sort something out.
>>>>>>> >>
>>>>>>> >> Sincerely,
>>>>>>> >>
>>>>>>> >> Tyler Brothers
>>>>>>> >> 925-998-9956
>>>>>>> >>
>>>>>>> >>    -
>>>>>>> >>
>>>>>>> >>
>>>>>>> >> _______________________________________________
>>>>>>> >> ccsf-campus-staff mailing list
>>>>>>> >> ccsf-campus-staff at lists.openhatch.org
>>>>>>> >> http://lists.openhatch.org/mailman/listinfo/ccsf-campus-staff
>>>>>>> >>
>>>>>>> >>
>>>>>>> >
>>>>>>>
>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>> _______________________________________________
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>>> ccsf-campus-staff at lists.openhatch.org
>>> http://lists.openhatch.org/mailman/listinfo/ccsf-campus-staff
>>>
>>>
>>
>

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