This site is an archive; learn more about 8 years of OpenHatch.

[Ccsf-campus-staff] Ordering lunch and meetup [for Asheesh]

Katherine Moloney kmoloney at mail.ccsf.edu
Sat Sep 13 15:39:28 UTC 2014 

Some options:

1) Red Sea Pizza will deliver & according Yelp are open now.
Menu: https://www.grubhub.com/restaurant/72562

Call them don't order thru GrubHub, that's just for the menu: 415-334-3300

2) Whole Foods burritos are $7 + tax (~$7.62). After 10, you get one
free. You may have to ring these up in separate purchases. Walk over
to store & get burrito order slips, so you can have folks fill out
what they'd like. Big burritos,  if you have enough food as sides
folks could split. However college age dudes might want their own.
Call & verify price,  plus put order in at 415-333-7400 (ask for
Prepared Foods section). I just called, but, even though she said $7 +
tax, that's cheaper than I remember. Art can describe the size of the
burritos. Have to ask cashier's for sandwich cards for the free
burritos.

What other options are on the table?

Katherine

On 9/13/14, Shauna Gordon-McKeon <shaunagm at gmail.com> wrote:
> I've never seen a 100% show-up rate.  I've seen it as low as 50%, usually
> more like 75%.  If you want to be very safe, order food for 85% or 90%.
>
> Alternatively offer the extra food to people as they are leaving - college
> students love that stuff.  :)
>
> On Sat, Sep 13, 2014 at 9:04 AM, Asheesh Laroia <asheesh at asheesh.org>
> wrote:
>
>> I see now that the budget
>> https://docs.google.com/spreadsheets/d/1fLSmQR3I6j-DcDWaVy2WvbIsnpixkpZVzI1QyjLzS9U/edit#gid=0
>> doc says which things to order. Huge props to Katherine, I believe, for
>> making that happen.
>>
>> That plans for 65 people.
>>
>> We now have 74 responses on the attendee form
>> https://docs.google.com/spreadsheets/d/12RqQFc7iefpqvdR9dZTQgKy0h1mbBx3Svhw3G4WBsRg/edit#gid=1374257463
>> , plus 10 RSVP'd on the mentor form, which makes 84 people. If we believe
>> that, then we should probably increase the food order by about 20%.
>>
>> I made a 2014-09-13 sheet on the "Lunch" document <
>> https://docs.google.com/spreadsheet/ccc?key=0Ap-ZVbdcf5dXdDRaYTJtaWdFQnlzN1hHd2d0dm40RUE&usp=gmail#gid=3>.
>> We can play with the numbers there.
>>
>> Dietary restriction count from attendee signups: 2 vegan (+ 1 lactose
>> intolerant, so call it 3). 9 vegetarian (including pescetarian). 1 gluten
>> sensitive. That's all very easily handled -- we have lots of "headroom",
>> as
>> in, we have lots more vegan + vegetarian + gluten-free food than we need,
>> so this should work out fine.
>>
>> 1 cannot eat peanut. We should call to confirm about this.
>>
>> Dietary restrictions from mentor signups: 1 doesn't eat eggs or beans, so
>> probably "must" eat our meat option. 2 vegetarian. 1 doesn't eat dairy or
>> eggplant, which is compatible with the vegan wraps. Same as above -- lots
>> of headroom on these.
>>
>> At 75 lunches, it's $433.25; at 85 lunches, it's $490.75.
>>
>>
>> This is all assuming they can make our order same-day.
>>
>>
>> If they can't, we'll have to get creative and fall back to pizza or
>> something.
>>
>>
>> On Sat, Sep 13, 2014 at 5:31 AM, Asheesh Laroia <asheesh at asheesh.org>
>> wrote:
>>
>>> Looking through this, I'm going to make another "sheet" on that
>>> spreadsheet and plan out lunch, based on the requirements we have in the
>>> signups.
>>>
>>> Tyler, we'll have you pay for it so that CCSF can reimburse you. Thanks
>>> for being willing to float that.
>>>
>>> For a sign-in sheet, there is an OpenHatch sign-in sheet template we can
>>> use. I have a printed copy of that, and will bring it, in case that's
>>> useful.
>>>
>>> This might be duplicate work with someone else's work; oh well, if so.
>>>
>>> On Wed, Sep 10, 2014 at 9:08 PM, Tyler B <tylerbrothers1 at gmail.com>
>>> wrote:
>>>
>>>> Looking at the registration form as of now, were at 50 attendee's. Even
>>>> if all 50 showed up, we would get the full $375 and still only pay
>>>> about
>>>> $300 for lunch.
>>>>
>>>> Sincerely,
>>>>
>>>> Tyler Brothers
>>>>
>>>>    -
>>>>
>>>>
>>>> On Wed, Sep 10, 2014 at 9:04 PM, Tyler B <tylerbrothers1 at gmail.com>
>>>> wrote:
>>>>
>>>>> Also, how to pay for lunch?  I'm not sure who has credit cards, and
>>>>> can
>>>>>> sign for the lunch delivery.
>>>>>
>>>>>
>>>>>
>>>>> A student will have to pay this amount out of pocket, then submit for
>>>>>> reimbursement. The check takes about 3 weeks to arrive, so a student
>>>>>> will float this money in the meantime. If I were there, it would be
>>>>>> me. Maybe lunch delivery place (Palmyra?) will allow me to put the
>>>>>> cost on my credit card,  but not be there to sign for it.
>>>>>
>>>>>
>>>>> I do not mind floating the cost on my credit card. I will be at the
>>>>> event, so it may be easiest for me to do.
>>>>>
>>>>> That's it.  How do we provide breakfast & lunch for all students &
>>>>>> mentors on $575, respecting the dietary restrictions described in the
>>>>>> registration spreadsheets
>>>>>>
>>>>>
>>>>> Looking at the cost of lunch last time for 55 attendee's
>>>>> <https://docs.google.com/spreadsheet/ccc?key=0Ap-ZVbdcf5dXdDRaYTJtaWdFQnlzN1hHd2d0dm40RUE&usp=drive_web#gid=0>,
>>>>> the cost was only $296.45. This covered vegetarian and gluten free
>>>>> diet
>>>>> restrictions. If we plan on ~30ish showing up, thats $300 we have and
>>>>> 25
>>>>> less people we have to worry about.
>>>>>
>>>>> Tipping will be covered by the $200 from Mozilla. Estimated tipping
>>>>> will be $30 or $40.
>>>>>
>>>>> Breakfast estimated at ~$100
>>>>> <https://docs.google.com/spreadsheets/d/1fLSmQR3I6j-DcDWaVy2WvbIsnpixkpZVzI1QyjLzS9U/edit#gid=0>
>>>>> (thanks
>>>>> Katherine!). Utensils, paper plates, napkins and cups we can knock off
>>>>> or
>>>>> at least reduce by quite a bit as Art (i think?) and I both have these
>>>>> items available at our house. Tape, a sharpie, and post it notes we
>>>>> either
>>>>> have or cost less than $10.
>>>>>
>>>>> I think we have enough money.
>>>>>
>>>>> There are a few things that NEED to be done (collect receipts, sign in
>>>>> sheet), but other than that, not much stress. I do not think we will
>>>>> need
>>>>> people to donate money, nor take money from Open Hatch's honorarium.
>>>>>
>>>>> Sincerely,
>>>>>
>>>>> Tyler Brothers
>>>>>
>>>>>    -
>>>>>
>>>>>
>>>>> On Wed, Sep 10, 2014 at 7:36 PM, Katherine Moloney <
>>>>> kmoloney at mail.ccsf.edu> wrote:
>>>>>
>>>>>> Forgot to include link to starter budget for the event:
>>>>>>
>>>>>> http://tiny.cc/OSCTC_Budget_20140913
>>>>>>
>>>>>> Also, forgot to mention that the $375 can only be spent on one meal,
>>>>>> so this will only be lunch items.
>>>>>>
>>>>>> A student will have to pay this amount out of pocket, then submit for
>>>>>> reimbursement. The check takes about 3 weeks to arrive, so a student
>>>>>> will float this money in the meantime. If I were there, it would be
>>>>>> me. Maybe lunch delivery place (Palmyra?) will allow me to put the
>>>>>> cost on my credit card,  but not be there to sign for it.
>>>>>>
>>>>>> Tyler, Kevin, and myself are all offering to pay out of pocket, but I
>>>>>> don't want anyone to donate more than they can afford.
>>>>>>
>>>>>> Katherine
>>>>>>
>>>>>> On 9/10/14, Katherine Moloney <kmoloney at mail.ccsf.edu> wrote:
>>>>>> > Hi Asheesh & Tyler & Art (who's doing some of the purchasing) &
>>>>>> > Kevin
>>>>>> > (possibly doing some of the purchasing),
>>>>>> >
>>>>>> > You guys have to figure out where all the money is coming from &
>>>>>> going to
>>>>>> > be spent.
>>>>>> >
>>>>>> > We have $200 that Tyler already has from Mozilla; they sent it via
>>>>>> PayPal
>>>>>> > to him.  Jennie just needs receipts in the end.
>>>>>> >
>>>>>> > We were allocated $375 from ICC today.  This is the max that we
>>>>>> *could*
>>>>>> > use.  We *can* only use $10/student who attends.  Currently ~40
>>>>>> registered,
>>>>>> > if only 30 show, then we can be reimbursed for $300.  [There must
>>>>>> > be
>>>>>> a sign
>>>>>> > in sheet to capture, who actually attends.  We've never done this
>>>>>> > in
>>>>>> the
>>>>>> > past, but today that was required by the dean.]
>>>>>> >
>>>>>> > TechSF will give OpenHatch $500, but it generally take 3-4 months
>>>>>> > to
>>>>>> get
>>>>>> > money from them.
>>>>>> >
>>>>>> > That's it.  How do we provide breakfast & lunch for all students &
>>>>>> mentors
>>>>>> > on $575, respecting the dietary restrictions described in the
>>>>>> registration
>>>>>> > spreadsheets (last I remember, 1 gluten-free, 1 no dairy, and a
>>>>>> bunch of
>>>>>> > vegetarians)?
>>>>>> >
>>>>>> > Also, how to pay for lunch?  I'm not sure who has credit cards, and
>>>>>> can
>>>>>> > sign for the lunch delivery.
>>>>>> >
>>>>>> > I know you guys will figure out the answers to all these questions.
>>>>>> Just
>>>>>> > keep me copied because I'm curious.
>>>>>> >
>>>>>> > Katherine
>>>>>> >
>>>>>> >
>>>>>> > On Wed, Sep 10, 2014 at 6:25 PM, Tyler B <tylerbrothers1 at gmail.com>
>>>>>> wrote:
>>>>>> >
>>>>>> >> Hey Asheesh,
>>>>>> >>
>>>>>> >> We wanted to get together yesterday, but were not able to. If you
>>>>>> have
>>>>>> >> time today feel free to call me at my number below. If not, I can
>>>>>> meet
>>>>>> >> tomorrow at 7pm.
>>>>>> >>
>>>>>> >> Also, just wanted to give you some resources that might help in
>>>>>> ordering
>>>>>> >> lunch.
>>>>>> >>
>>>>>> >>    - We will be closing registration Thursday night (around
>>>>>> >> 5:30pm)
>>>>>> as
>>>>>> >>    that will be after the Coders Club meeting.
>>>>>> >>    -
>>>>>> >>
>>>>>> >>
>>>>>> https://docs.google.com/a/mail.ccsf.edu/spreadsheets/d/12RqQFc7iefpqvdR9dZTQgKy0h1mbBx3Svhw3G4WBsRg/edit#gid=1374257463
>>>>>> >>    - this is where we have been collecting the dietary info for
>>>>>> >> the
>>>>>> >>    registrants.
>>>>>> >>    -
>>>>>> >>
>>>>>> >>
>>>>>> https://docs.google.com/spreadsheets/d/16I6MyJIobr7jc3oJeofCcmT6ESssgEdIDoMtcd_m6Fo/edit#gid=316545333
>>>>>> >>    - this is where we have been collecting the dietary info for
>>>>>> mentors.
>>>>>> >>
>>>>>> >> Hopefully it will be easy to accommodate the different dietary
>>>>>> >> restrictions. If not, just let me know who could not be
>>>>>> accommodated and
>>>>>> >> I
>>>>>> >> will work with them directly to sort something out.
>>>>>> >>
>>>>>> >> Sincerely,
>>>>>> >>
>>>>>> >> Tyler Brothers
>>>>>> >> 925-998-9956
>>>>>> >>
>>>>>> >>    -
>>>>>> >>
>>>>>> >>
>>>>>> >> _______________________________________________
>>>>>> >> ccsf-campus-staff mailing list
>>>>>> >> ccsf-campus-staff at lists.openhatch.org
>>>>>> >> http://lists.openhatch.org/mailman/listinfo/ccsf-campus-staff
>>>>>> >>
>>>>>> >>
>>>>>> >
>>>>>>
>>>>>
>>>>>
>>>>
>>>
>>
>> _______________________________________________
>> ccsf-campus-staff mailing list
>> ccsf-campus-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/ccsf-campus-staff
>>
>>
>

More information about the ccsf-campus-staff mailing list