[Ccsf-campus-staff] Ordering lunch and meetup [for Asheesh]

Sat Sep 13 12:31:07 UTC 2014

Looking through this, I'm going to make another "sheet" on that spreadsheet
and plan out lunch, based on the requirements we have in the signups.

Tyler, we'll have you pay for it so that CCSF can reimburse you. Thanks for
being willing to float that.

For a sign-in sheet, there is an OpenHatch sign-in sheet template we can
use. I have a printed copy of that, and will bring it, in case that's
useful.

This might be duplicate work with someone else's work; oh well, if so.

On Wed, Sep 10, 2014 at 9:08 PM, Tyler B <tylerbrothers1 at gmail.com> wrote:

> Looking at the registration form as of now, were at 50 attendee's. Even if
> all 50 showed up, we would get the full $375 and still only pay about $300
> for lunch.
>
> Sincerely,
>
> Tyler Brothers
>
>    -
>
>
> On Wed, Sep 10, 2014 at 9:04 PM, Tyler B <tylerbrothers1 at gmail.com> wrote:
>
>> Also, how to pay for lunch?  I'm not sure who has credit cards, and can
>>> sign for the lunch delivery.
>>
>>
>>
>> A student will have to pay this amount out of pocket, then submit for
>>> reimbursement. The check takes about 3 weeks to arrive, so a student
>>> will float this money in the meantime. If I were there, it would be
>>> me. Maybe lunch delivery place (Palmyra?) will allow me to put the
>>> cost on my credit card,  but not be there to sign for it.
>>
>>
>> I do not mind floating the cost on my credit card. I will be at the
>> event, so it may be easiest for me to do.
>>
>> That's it.  How do we provide breakfast & lunch for all students &
>>> mentors on $575, respecting the dietary restrictions described in the
>>> registration spreadsheets
>>>
>>
>> Looking at the cost of lunch last time for 55 attendee's
>> <https://docs.google.com/spreadsheet/ccc?key=0Ap-ZVbdcf5dXdDRaYTJtaWdFQnlzN1hHd2d0dm40RUE&usp=drive_web#gid=0>,
>> the cost was only $296.45. This covered vegetarian and gluten free diet
>> restrictions. If we plan on ~30ish showing up, thats $300 we have and 25
>> less people we have to worry about.
>>
>> Tipping will be covered by the $200 from Mozilla. Estimated tipping will
>> be $30 or $40.
>>
>> Breakfast estimated at ~$100
>> <https://docs.google.com/spreadsheets/d/1fLSmQR3I6j-DcDWaVy2WvbIsnpixkpZVzI1QyjLzS9U/edit#gid=0> (thanks
>> Katherine!). Utensils, paper plates, napkins and cups we can knock off or
>> at least reduce by quite a bit as Art (i think?) and I both have these
>> items available at our house. Tape, a sharpie, and post it notes we either
>> have or cost less than $10.
>>
>> I think we have enough money.
>>
>> There are a few things that NEED to be done (collect receipts, sign in
>> sheet), but other than that, not much stress. I do not think we will need
>> people to donate money, nor take money from Open Hatch's honorarium.
>>
>> Sincerely,
>>
>> Tyler Brothers
>>
>>    -
>>
>>
>> On Wed, Sep 10, 2014 at 7:36 PM, Katherine Moloney <
>> kmoloney at mail.ccsf.edu> wrote:
>>
>>> Forgot to include link to starter budget for the event:
>>>
>>> http://tiny.cc/OSCTC_Budget_20140913
>>>
>>> Also, forgot to mention that the $375 can only be spent on one meal,
>>> so this will only be lunch items.
>>>
>>> A student will have to pay this amount out of pocket, then submit for
>>> reimbursement. The check takes about 3 weeks to arrive, so a student
>>> will float this money in the meantime. If I were there, it would be
>>> me. Maybe lunch delivery place (Palmyra?) will allow me to put the
>>> cost on my credit card,  but not be there to sign for it.
>>>
>>> Tyler, Kevin, and myself are all offering to pay out of pocket, but I
>>> don't want anyone to donate more than they can afford.
>>>
>>> Katherine
>>>
>>> On 9/10/14, Katherine Moloney <kmoloney at mail.ccsf.edu> wrote:
>>> > Hi Asheesh & Tyler & Art (who's doing some of the purchasing) & Kevin
>>> > (possibly doing some of the purchasing),
>>> >
>>> > You guys have to figure out where all the money is coming from & going
>>> to
>>> > be spent.
>>> >
>>> > We have $200 that Tyler already has from Mozilla; they sent it via
>>> PayPal
>>> > to him.  Jennie just needs receipts in the end.
>>> >
>>> > We were allocated $375 from ICC today.  This is the max that we *could*
>>> > use.  We *can* only use $10/student who attends.  Currently ~40
>>> registered,
>>> > if only 30 show, then we can be reimbursed for $300.  [There must be a
>>> sign
>>> > in sheet to capture, who actually attends.  We've never done this in
>>> the
>>> > past, but today that was required by the dean.]
>>> >
>>> > TechSF will give OpenHatch $500, but it generally take 3-4 months to
>>> get
>>> > money from them.
>>> >
>>> > That's it.  How do we provide breakfast & lunch for all students &
>>> mentors
>>> > on $575, respecting the dietary restrictions described in the
>>> registration
>>> > spreadsheets (last I remember, 1 gluten-free, 1 no dairy, and a bunch
>>> of
>>> > vegetarians)?
>>> >
>>> > Also, how to pay for lunch?  I'm not sure who has credit cards, and can
>>> > sign for the lunch delivery.
>>> >
>>> > I know you guys will figure out the answers to all these questions.
>>> Just
>>> > keep me copied because I'm curious.
>>> >
>>> > Katherine
>>> >
>>> >
>>> > On Wed, Sep 10, 2014 at 6:25 PM, Tyler B <tylerbrothers1 at gmail.com>
>>> wrote:
>>> >
>>> >> Hey Asheesh,
>>> >>
>>> >> We wanted to get together yesterday, but were not able to. If you have
>>> >> time today feel free to call me at my number below. If not, I can meet
>>> >> tomorrow at 7pm.
>>> >>
>>> >> Also, just wanted to give you some resources that might help in
>>> ordering
>>> >> lunch.
>>> >>
>>> >>    - We will be closing registration Thursday night (around 5:30pm) as
>>> >>    that will be after the Coders Club meeting.
>>> >>    -
>>> >>
>>> >>
>>> https://docs.google.com/a/mail.ccsf.edu/spreadsheets/d/12RqQFc7iefpqvdR9dZTQgKy0h1mbBx3Svhw3G4WBsRg/edit#gid=1374257463
>>> >>    - this is where we have been collecting the dietary info for the
>>> >>    registrants.
>>> >>    -
>>> >>
>>> >>
>>> https://docs.google.com/spreadsheets/d/16I6MyJIobr7jc3oJeofCcmT6ESssgEdIDoMtcd_m6Fo/edit#gid=316545333
>>> >>    - this is where we have been collecting the dietary info for
>>> mentors.
>>> >>
>>> >> Hopefully it will be easy to accommodate the different dietary
>>> >> restrictions. If not, just let me know who could not be accommodated
>>> and
>>> >> I
>>> >> will work with them directly to sort something out.
>>> >>
>>> >> Sincerely,
>>> >>
>>> >> Tyler Brothers
>>> >> 925-998-9956
>>> >>
>>> >>    -
>>> >>
>>> >>
>>> >> _______________________________________________
>>> >> ccsf-campus-staff mailing list
>>> >> ccsf-campus-staff at lists.openhatch.org
>>> >> http://lists.openhatch.org/mailman/listinfo/ccsf-campus-staff
>>> >>
>>> >>
>>> >
>>>
>>
>>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openhatch.org/pipermail/ccsf-campus-staff/attachments/20140913/e11d2da9/attachment.html>