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[Campus-uw-staff] Budget for Open Hatch's 'Open Source Comes to Campus' workshop at UW

Ben Marwick bmarwick at uw.edu
Fri Nov 14 20:03:12 UTC 2014


Gretchen, Thanks for the update on the bagels and coffee, I'll pass this 
shopping trip onto Shauna to organise.

On 14/11/2014 9:23 AM, Gretchen Cox wrote:
> Hi Shauna and Ben,
>
> Bay Laurel just confirmed that they are not able to fill the order on
> Sunday morning.
>
> If someone can pick up coffee, etc., I can process a reimbursement as
> long as a receipt is kept and the total amount is under $320.
>
> Thanks!
> Gretchen
>
> On Thu, Nov 13, 2014 at 1:16 PM, Shauna Gordon-McKeon
> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>> wrote:
>
>     I can totally find someone, just let me know if you need me to,
>     Gretchen.
>
>     On Thu, Nov 13, 2014 at 4:10 PM, Ben Marwick <bmarwick at uw.edu
>     <mailto:bmarwick at uw.edu>> wrote:
>
>         Let's see if Bay Laurel can take an order at such short notice,
>         thanks again Gretchen
>
>         I'm not able to pop by a grocery shop before Sun, if Bay Laurel
>         can't do it you'll need to check on one of the other organisers
>
>         On 13/11/2014 11:30 AM, Shauna Gordon-McKeon wrote:
>
>             I'll be in Boston, unfortunately.  Ben, can you do this?  If
>             you can't,
>             I'm pretty sure we can find one of the other organizers or
>             mentors to do
>             this, we just need to ask.
>
>             On Thu, Nov 13, 2014 at 2:29 PM, Gretchen Cox
>             <gretchen at cs.washington.edu
>             <mailto:gretchen at cs.washington.edu>
>             <mailto:gretchen at cs.__washington.edu
>             <mailto:gretchen at cs.washington.edu>>> wrote:
>
>                  I won't be there.  Is this something that you could
>             do?  I can
>                  process a reimbursement for you.
>
>                  If not, let me know and I'll see if Bay Laurel will
>             take the order.
>
>                  On Thu, Nov 13, 2014 at 11:25 AM, Shauna Gordon-McKeon
>                  <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
>             <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>> wrote:
>
>
>
>                      On Thu, Nov 13, 2014 at 2:23 PM, Gretchen Cox
>                      <gretchen at cs.washington.edu
>             <mailto:gretchen at cs.washington.edu>
>             <mailto:gretchen at cs.__washington.edu
>             <mailto:gretchen at cs.washington.edu>>>
>                      wrote:
>
>                          I ordered 9 2-litre bottles of soda - 3 x Coke,
>             3 x Diet
>                          Coke and 3 x Sprite.   They assured me that
>             this would be
>                          plenty for 60 people.
>
>                          I can order more pizzas - one more of each?
>
>                      That sounds good to me.
>
>
>                          Are you asking me to order bagels/donuts/fruit
>             as well?  I
>                          can do this.  I just need to know.  Bay Laurel
>             usually
>                          requires 2 weeks notice.
>
>
>                      That would be wonderful.  We've also had success
>             just swinging
>                      by a grocery store + coffee shop in the morning and
>             getting a
>                      few boxed coffees, a couple dozen bagels/donuts,
>             and one of
>                      those fruit trays.  Whatever is easiest for you.
>
>
>
>                          On Thu, Nov 13, 2014 at 11:14 AM, Shauna
>             Gordon-McKeon
>                          <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
>             <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>> wrote:
>
>                              Is this going to be enough food?  If we're
>             shooting for
>                              60 people total, and everyone eats an
>             average of 2.5
>                              slices of pizza, by my calculations we need
>             19 pizzas.
>                              Also, please don't forget drinks!
>
>                              We also like to provide coffee and
>             bagels/donuts/fruit
>                              in the morning, where possible, although
>             this event is
>                              starting at 11, rather than our usual
>             9:30/10am, so
>                              coffee may be less vital.  :)
>
>                              On Thu, Nov 13, 2014 at 2:10 PM, Ben Marwick
>                              <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>             <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>> wrote:
>
>                                  Excellent idea! Thanks very much,
>             that's very
>                                  thoughtful.
>
>                                  On 13/11/2014 10:52 AM, Gretchen Cox wrote:
>
>                                      Should I throw in a couple of
>             cesear salads w/o
>                                      croutons for the gluten free?
>
>                                      On Thu, Nov 13, 2014 at 10:44 AM,
>             Ben Marwick
>                                      <bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>> wrote:
>
>                                           Thanks very much, sounds great!
>
>                                           On 13/11/2014 9:34 AM,
>             Gretchen Cox wrote:
>
>                                               Hi Ben,
>
>                                               Let me know what you think
>             about this:
>
>                                               2 Chicken Primo
>                                               3 Brooklyn Bridge
>                                               3 Fresh Veggie
>                                               3 Plain Cheese
>                                               1 Fresh Veggie w/o cheese
>             (vegan option)
>
>                                               (6 veggie, 5 meat and 1
>             vegan option)
>
>                                               There is no gluten free
>             option.  They
>                                      hand toss their crusts and I was
>             told that there
>                                      is flour
>                                               everywhere.
>
>                                               Let me know if I should go
>             ahead and
>                                      order (or let me know any changes)
>
>                                               Thanks,
>                                               Gretchen
>
>
>
>                                               Pagliacci menu:
>             http://www.pagliacci.com/menu
>
>                                               On Thu, Nov 13, 2014 at
>             7:03 AM, Ben
>                                      Marwick <bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>
>                                               <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>>> wrote:
>
>                                                    Hi Gretchen,
>
>                                                    I was wondering if
>             you might be
>                                      able to help with arranging some
>             catering for
>                                      this Open
>                                               Hatch
>                                                    'Open Source Comes to
>             Campus'
>                                      workshop on Sunday 16 Nov that I'm
>             helping to run.
>
>                                                    The plan is for a
>             lunch of pizza
>                                      and drinks for 30 people in
>             Communications (CMU) 104
>                                               during
>                                                    1:00 pm to 2:00 pm.
>
>                                                    We have had requests for
>                                      vegetarian, nondairy and gluten
>             free options.
>                                      I'd be curious
>                                               to see if
>                                                    there is a type of
>             pizza that
>                                      could satisfy all of that!
>
>                                                    Bill has agreed to
>             commit $840
>                                      from eScience towards this event.
>
>                                                    Thanks very much,
>
>                                                    Ben
>
>                                                    On 4/11/2014 5:34 AM,
>             Bill Howe wrote:
>
>                                                        Yes, that works.
>
>                                                        For reporting
>             purposes, help
>                                      us make sure we a) advertise the
>             event on
>                                                        eScience and b)
>             issue a blog
>                                      post with pictures after the event!
>
>                                                        On Mon, Nov 3,
>             2014 at 10:58
>                                      PM, Ben Marwick <bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>
>                                               <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>>
>
>             <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>
>                                               <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>>>> wrote:
>
>                                                             Hi Bill,
>
>                                                             We have an
>             upper bound
>                                      estimate of $840 for food and
>             drinks at the
>                                                             Open Hatch
>             'Open Source
>                                      Comes to Campus' event that Mako
>             Hill, me
>                                                             and others
>             are running on
>                                      16 Nov. Details are in Shauna's message
>                                                             below. Is
>             eScience still
>                                      able to contribute to this event?
>
>                                                             thanks,
>
>                                                             Ben
>
>                                                             --------
>             Original Message
>                                      --------
>                                                             Subject:
>                  Re:
>                                      [Campus-uw-staff] website now up &
>             funding
>                                                             Date:   Sun,
>             19 Oct 2014
>                                      10:20:41 -0400
>                                                             From:   Shauna
>                                      Gordon-McKeon <shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>
>                                      <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>>
>                                      <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>
>                                      <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>>>
>                                               <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>
>                                      <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>>
>                                      <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>
>                                      <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>>>>
>
>                                      <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>
>                                      <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>>
>                                      <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>
>                                      <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>>>
>                                               <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>
>                                      <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>>
>                                      <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>
>                                      <mailto:shaunagm at gmail.com
>             <mailto:shaunagm at gmail.com>>>>>__>
>                                                             Reply-To:
>
>             campus-uw-staff at lists.__openha________tch.org
>             <http://openha______tch.org>
>                                      <http://openha____tch.org>
>             <http://openha__tch.org>
>                                               <http://openhatch.org>
>
>                                      <mailto:campus-uw-staff at lists
>             <mailto:campus-uw-staff at lists>
>                                      <mailto:campus-uw-staff at lists
>             <mailto:campus-uw-staff at lists>>__.
>
>               <mailto:campus-uw-staff at lists <mailto:campus-uw-staff at lists>
>                                      <mailto:campus-uw-staff at lists
>             <mailto:campus-uw-staff at lists>>__.__>____openhatch.org
>             <http://openhatch.org>
>                                      <http://openhatch.org>
>             <http://openhatch.org>
>
>               <mailto:campus-uw-staff at lists <mailto:campus-uw-staff at lists>.
>                                      <mailto:campus-uw-staff at lists
>             <mailto:campus-uw-staff at lists>.__>____openhatch.org
>             <http://openhatch.org>
>                                      <http://openhatch.org>
>                                      <mailto:campus-uw-staff at lists.
>             <mailto:campus-uw-staff at lists.>____openhatch.org
>             <http://openhatch.org>
>
>             <mailto:campus-uw-staff at lists.__openhatch.org
>             <mailto:campus-uw-staff at lists.openhatch.org>>>>>
>                                                             To:
>
>             campus-uw-staff at lists.__openha________tch.org
>             <http://openha______tch.org>
>                                      <http://openha____tch.org>
>             <http://openha__tch.org>
>                                               <http://openhatch.org>
>
>                                      <mailto:campus-uw-staff at lists
>             <mailto:campus-uw-staff at lists>
>                                      <mailto:campus-uw-staff at lists
>             <mailto:campus-uw-staff at lists>>__.
>
>               <mailto:campus-uw-staff at lists <mailto:campus-uw-staff at lists>
>                                      <mailto:campus-uw-staff at lists
>             <mailto:campus-uw-staff at lists>>__.__>____openhatch.org
>             <http://openhatch.org>
>                                      <http://openhatch.org>
>             <http://openhatch.org>
>
>
>               <mailto:campus-uw-staff at lists <mailto:campus-uw-staff at lists>.
>                                      <mailto:campus-uw-staff at lists
>             <mailto:campus-uw-staff at lists>.__>____openhatch.org
>             <http://openhatch.org>
>                                      <http://openhatch.org>
>                                      <mailto:campus-uw-staff at lists.
>             <mailto:campus-uw-staff at lists.>____openhatch.org
>             <http://openhatch.org>
>
>             <mailto:campus-uw-staff at lists.__openhatch.org
>             <mailto:campus-uw-staff at lists.openhatch.org>>>>>
>
>
>
>                                                             It usually
>             costs about
>                                      $6-7 per person if you provide
>             cheaper food
>                                                             (pizza, etc)
>             and more
>                                      like $11-12 for something like
>             salads or
>
>               sandwiches.  A typical
>                                      event is 35ish people, although the
>             selected
>                                                             room fits up
>             to 70 and I
>                                      believe we could get that many
>             people at UW.Â
>                                                             So: pizza +
>             normal size
>                                      event (lower bound) would be $210,
>             better food +
>                                                             big event
>             (upper bound)
>                                      would be $840.  Pizza + big would
>             be $450ish.
>
>                                                             We may need
>             up to $100 to
>                                      cover travel reimbursements
>             although I'm
>                                                             pretty
>             confident we can
>                                      get mentors just from UW itself and
>             Seattle.
>
>                                                             Ben, I'd
>             suggest adding a
>                                      sign-up sheet for mentors too on
>             the page.Â
>                                                             We can
>             probably find
>                                      enough mentors through networking
>             but there's
>                                                             usually one
>             or two people
>                                      we find through the publicity
>             website and it's
>                                                             cool to meet
>             new people. Â
>
>                                                             On 26/9/2014
>             1:51 PM,
>                                      Bill Howe wrote:
>
>                                                                 Yep, I
>             think this
>                                      sounds great.
>
>                                                                 Cc'ing
>             M&S and Aleesha.
>
>                                                                 Send us
>             an estimated
>                                      budget.
>
>                                                                 On
>             Friday, September
>                                      26, 2014, Ben Marwick
>             <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>
>                                               <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>>
>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>
>                                               <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>>>
>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>
>                                               <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>
>
>             <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>> <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>
>                                      <mailto:bmarwick at uw.edu
>             <mailto:bmarwick at uw.edu>>>>>>> wrote:
>
>                                                                      Hi
>             Bill,
>
>                                                                      A
>             few of us
>                                      (Mako Hill, Ana Malagon, Allan
>             Ecker) are hoping to
>
>             bring Open
>                                      Hatch's 'Open Source Comes to
>             Campus' workshop
>                                                                 to UW.
>
>             It's a workshop
>                                      designed to teach students how to get
>                                                                 involved in
>
>             open source
>                                      software.
>
>                                                                      Is this
>                                      something eScience would be
>             interested in
>
>               supporting? We're
>
>             looking for
>                                      support for food (typically
>             breakfast/coffee,
>                                                                 lunch,
>
>             snacks for 20-40
>                                      individuals) and travel for mentors
>             (often
>                                                                 trivial).
>
>                                                                      thanks,
>
>                                                                      Ben
>
>
>
>
>                                                        --
>                                                        Bill Howe
>                                                        Associate
>             Director and Senior
>                                      Data Science Fellow, UW eScience
>             Institute
>                                                        Affiliate
>             Faculty, Computer
>                                      Science & Engineering
>                                                        University of
>             Washington
>                                                        To acknowledge
>             eScience:
>                                      "Supported in part by the University of
>                                                        Washington
>             eScience Institute"
>
>
>
>
>             ___________________________________________________
>                                  Campus-uw-staff mailing list
>                                  Campus-uw-staff at lists.__openha__tch.org
>             <http://openhatch.org>
>
>             <mailto:Campus-uw-staff at lists.__openhatch.org
>             <mailto:Campus-uw-staff at lists.openhatch.org>>
>             http://lists.openhatch.org/____mailman/listinfo/campus-uw-____staff
>             <http://lists.openhatch.org/__mailman/listinfo/campus-uw-__staff>
>
>             <http://lists.openhatch.org/__mailman/listinfo/campus-uw-__staff
>             <http://lists.openhatch.org/mailman/listinfo/campus-uw-staff>>
>
>
>
>
>
>
>
>


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