[Campus-uw-staff] Budget for Open Hatch's 'Open Source Comes to Campus' workshop at UW
Ben Marwick
bmarwick at uw.edu
Fri Nov 14 20:03:12 UTC 2014
Gretchen, Thanks for the update on the bagels and coffee, I'll pass this
shopping trip onto Shauna to organise.
On 14/11/2014 9:23 AM, Gretchen Cox wrote:
> Hi Shauna and Ben,
>
> Bay Laurel just confirmed that they are not able to fill the order on
> Sunday morning.
>
> If someone can pick up coffee, etc., I can process a reimbursement as
> long as a receipt is kept and the total amount is under $320.
>
> Thanks!
> Gretchen
>
> On Thu, Nov 13, 2014 at 1:16 PM, Shauna Gordon-McKeon
> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>> wrote:
>
> I can totally find someone, just let me know if you need me to,
> Gretchen.
>
> On Thu, Nov 13, 2014 at 4:10 PM, Ben Marwick <bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>> wrote:
>
> Let's see if Bay Laurel can take an order at such short notice,
> thanks again Gretchen
>
> I'm not able to pop by a grocery shop before Sun, if Bay Laurel
> can't do it you'll need to check on one of the other organisers
>
> On 13/11/2014 11:30 AM, Shauna Gordon-McKeon wrote:
>
> I'll be in Boston, unfortunately. Ben, can you do this? If
> you can't,
> I'm pretty sure we can find one of the other organizers or
> mentors to do
> this, we just need to ask.
>
> On Thu, Nov 13, 2014 at 2:29 PM, Gretchen Cox
> <gretchen at cs.washington.edu
> <mailto:gretchen at cs.washington.edu>
> <mailto:gretchen at cs.__washington.edu
> <mailto:gretchen at cs.washington.edu>>> wrote:
>
> I won't be there. Is this something that you could
> do? I can
> process a reimbursement for you.
>
> If not, let me know and I'll see if Bay Laurel will
> take the order.
>
> On Thu, Nov 13, 2014 at 11:25 AM, Shauna Gordon-McKeon
> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>> wrote:
>
>
>
> On Thu, Nov 13, 2014 at 2:23 PM, Gretchen Cox
> <gretchen at cs.washington.edu
> <mailto:gretchen at cs.washington.edu>
> <mailto:gretchen at cs.__washington.edu
> <mailto:gretchen at cs.washington.edu>>>
> wrote:
>
> I ordered 9 2-litre bottles of soda - 3 x Coke,
> 3 x Diet
> Coke and 3 x Sprite. They assured me that
> this would be
> plenty for 60 people.
>
> I can order more pizzas - one more of each?
>
> That sounds good to me.
>
>
> Are you asking me to order bagels/donuts/fruit
> as well? I
> can do this. I just need to know. Bay Laurel
> usually
> requires 2 weeks notice.
>
>
> That would be wonderful. We've also had success
> just swinging
> by a grocery store + coffee shop in the morning and
> getting a
> few boxed coffees, a couple dozen bagels/donuts,
> and one of
> those fruit trays. Whatever is easiest for you.
>
>
>
> On Thu, Nov 13, 2014 at 11:14 AM, Shauna
> Gordon-McKeon
> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>> wrote:
>
> Is this going to be enough food? If we're
> shooting for
> 60 people total, and everyone eats an
> average of 2.5
> slices of pizza, by my calculations we need
> 19 pizzas.
> Also, please don't forget drinks!
>
> We also like to provide coffee and
> bagels/donuts/fruit
> in the morning, where possible, although
> this event is
> starting at 11, rather than our usual
> 9:30/10am, so
> coffee may be less vital. :)
>
> On Thu, Nov 13, 2014 at 2:10 PM, Ben Marwick
> <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>> wrote:
>
> Excellent idea! Thanks very much,
> that's very
> thoughtful.
>
> On 13/11/2014 10:52 AM, Gretchen Cox wrote:
>
> Should I throw in a couple of
> cesear salads w/o
> croutons for the gluten free?
>
> On Thu, Nov 13, 2014 at 10:44 AM,
> Ben Marwick
> <bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>> wrote:
>
> Thanks very much, sounds great!
>
> On 13/11/2014 9:34 AM,
> Gretchen Cox wrote:
>
> Hi Ben,
>
> Let me know what you think
> about this:
>
> 2 Chicken Primo
> 3 Brooklyn Bridge
> 3 Fresh Veggie
> 3 Plain Cheese
> 1 Fresh Veggie w/o cheese
> (vegan option)
>
> (6 veggie, 5 meat and 1
> vegan option)
>
> There is no gluten free
> option. They
> hand toss their crusts and I was
> told that there
> is flour
> everywhere.
>
> Let me know if I should go
> ahead and
> order (or let me know any changes)
>
> Thanks,
> Gretchen
>
>
>
> Pagliacci menu:
> http://www.pagliacci.com/menu
>
> On Thu, Nov 13, 2014 at
> 7:03 AM, Ben
> Marwick <bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>>> wrote:
>
> Hi Gretchen,
>
> I was wondering if
> you might be
> able to help with arranging some
> catering for
> this Open
> Hatch
> 'Open Source Comes to
> Campus'
> workshop on Sunday 16 Nov that I'm
> helping to run.
>
> The plan is for a
> lunch of pizza
> and drinks for 30 people in
> Communications (CMU) 104
> during
> 1:00 pm to 2:00 pm.
>
> We have had requests for
> vegetarian, nondairy and gluten
> free options.
> I'd be curious
> to see if
> there is a type of
> pizza that
> could satisfy all of that!
>
> Bill has agreed to
> commit $840
> from eScience towards this event.
>
> Thanks very much,
>
> Ben
>
> On 4/11/2014 5:34 AM,
> Bill Howe wrote:
>
> Yes, that works.
>
> For reporting
> purposes, help
> us make sure we a) advertise the
> event on
> eScience and b)
> issue a blog
> post with pictures after the event!
>
> On Mon, Nov 3,
> 2014 at 10:58
> PM, Ben Marwick <bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>>
>
> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>>>> wrote:
>
> Hi Bill,
>
> We have an
> upper bound
> estimate of $840 for food and
> drinks at the
> Open Hatch
> 'Open Source
> Comes to Campus' event that Mako
> Hill, me
> and others
> are running on
> 16 Nov. Details are in Shauna's message
> below. Is
> eScience still
> able to contribute to this event?
>
> thanks,
>
> Ben
>
> --------
> Original Message
> --------
> Subject:
> Re:
> [Campus-uw-staff] website now up &
> funding
> Date: Sun,
> 19 Oct 2014
> 10:20:41 -0400
> From: Shauna
> Gordon-McKeon <shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>>>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>>>>
>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>>>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>>>>>__>
> Reply-To:
>
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> To:
>
> campus-uw-staff at lists.__openha________tch.org
> <http://openha______tch.org>
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>
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> <mailto:campus-uw-staff at lists <mailto:campus-uw-staff at lists>.
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> <mailto:campus-uw-staff at lists.__openhatch.org
> <mailto:campus-uw-staff at lists.openhatch.org>>>>>
>
>
>
> It usually
> costs about
> $6-7 per person if you provide
> cheaper food
> (pizza, etc)
> and more
> like $11-12 for something like
> salads or
>
> sandwiches. A typical
> event is 35ish people, although the
> selected
> room fits up
> to 70 and I
> believe we could get that many
> people at UW.Â
> So: pizza +
> normal size
> event (lower bound) would be $210,
> better food +
> big event
> (upper bound)
> would be $840. Pizza + big would
> be $450ish.
>
> We may need
> up to $100 to
> cover travel reimbursements
> although I'm
> pretty
> confident we can
> get mentors just from UW itself and
> Seattle.
>
> Ben, I'd
> suggest adding a
> sign-up sheet for mentors too on
> the page.Â
> We can
> probably find
> enough mentors through networking
> but there's
> usually one
> or two people
> we find through the publicity
> website and it's
> cool to meet
> new people. Â
>
> On 26/9/2014
> 1:51 PM,
> Bill Howe wrote:
>
> Yep, I
> think this
> sounds great.
>
> Cc'ing
> M&S and Aleesha.
>
> Send us
> an estimated
> budget.
>
> On
> Friday, September
> 26, 2014, Ben Marwick
> <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>>
>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>>>
>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>
>
> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>>>>> wrote:
>
> Hi
> Bill,
>
> A
> few of us
> (Mako Hill, Ana Malagon, Allan
> Ecker) are hoping to
>
> bring Open
> Hatch's 'Open Source Comes to
> Campus' workshop
> to UW.
>
> It's a workshop
> designed to teach students how to get
> involved in
>
> open source
> software.
>
> Is this
> something eScience would be
> interested in
>
> supporting? We're
>
> looking for
> support for food (typically
> breakfast/coffee,
> lunch,
>
> snacks for 20-40
> individuals) and travel for mentors
> (often
> trivial).
>
> thanks,
>
> Ben
>
>
>
>
> --
> Bill Howe
> Associate
> Director and Senior
> Data Science Fellow, UW eScience
> Institute
> Affiliate
> Faculty, Computer
> Science & Engineering
> University of
> Washington
> To acknowledge
> eScience:
> "Supported in part by the University of
> Washington
> eScience Institute"
>
>
>
>
> ___________________________________________________
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