[Campus-uw-staff] Budget for Open Hatch's 'Open Source Comes to Campus' workshop at UW
Shauna Gordon-McKeon
shaunagm at gmail.com
Thu Nov 13 19:14:42 UTC 2014
Is this going to be enough food? If we're shooting for 60 people total,
and everyone eats an average of 2.5 slices of pizza, by my calculations we
need 19 pizzas. Also, please don't forget drinks!
We also like to provide coffee and bagels/donuts/fruit in the morning,
where possible, although this event is starting at 11, rather than our
usual 9:30/10am, so coffee may be less vital. :)
On Thu, Nov 13, 2014 at 2:10 PM, Ben Marwick <bmarwick at uw.edu> wrote:
> Excellent idea! Thanks very much, that's very thoughtful.
>
> On 13/11/2014 10:52 AM, Gretchen Cox wrote:
>
>> Should I throw in a couple of cesear salads w/o croutons for the gluten
>> free?
>>
>> On Thu, Nov 13, 2014 at 10:44 AM, Ben Marwick <bmarwick at uw.edu <mailto:
>> bmarwick at uw.edu>> wrote:
>>
>> Thanks very much, sounds great!
>>
>> On 13/11/2014 9:34 AM, Gretchen Cox wrote:
>>
>> Hi Ben,
>>
>> Let me know what you think about this:
>>
>> 2 Chicken Primo
>> 3 Brooklyn Bridge
>> 3 Fresh Veggie
>> 3 Plain Cheese
>> 1 Fresh Veggie w/o cheese (vegan option)
>>
>> (6 veggie, 5 meat and 1 vegan option)
>>
>> There is no gluten free option. They hand toss their crusts and
>> I was told that there is flour
>> everywhere.
>>
>> Let me know if I should go ahead and order (or let me know any
>> changes)
>>
>> Thanks,
>> Gretchen
>>
>>
>>
>> Pagliacci menu: http://www.pagliacci.com/menu
>>
>> On Thu, Nov 13, 2014 at 7:03 AM, Ben Marwick <bmarwick at uw.edu
>> <mailto:bmarwick at uw.edu>
>> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>> wrote:
>>
>> Hi Gretchen,
>>
>> I was wondering if you might be able to help with arranging
>> some catering for this Open
>> Hatch
>> 'Open Source Comes to Campus' workshop on Sunday 16 Nov that
>> I'm helping to run.
>>
>> The plan is for a lunch of pizza and drinks for 30 people in
>> Communications (CMU) 104
>> during
>> 1:00 pm to 2:00 pm.
>>
>> We have had requests for vegetarian, nondairy and gluten
>> free options. I'd be curious
>> to see if
>> there is a type of pizza that could satisfy all of that!
>>
>> Bill has agreed to commit $840 from eScience towards this
>> event.
>>
>> Thanks very much,
>>
>> Ben
>>
>> On 4/11/2014 5:34 AM, Bill Howe wrote:
>>
>> Yes, that works.
>>
>> For reporting purposes, help us make sure we a)
>> advertise the event on
>> eScience and b) issue a blog post with pictures after
>> the event!
>>
>> On Mon, Nov 3, 2014 at 10:58 PM, Ben Marwick <
>> bmarwick at uw.edu
>> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu <mailto:
>> bmarwick at uw.edu>>
>> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>> <mailto:bmarwick at uw.edu
>> <mailto:bmarwick at uw.edu>>>> wrote:
>>
>> Hi Bill,
>>
>> We have an upper bound estimate of $840 for food
>> and drinks at the
>> Open Hatch 'Open Source Comes to Campus' event that
>> Mako Hill, me
>> and others are running on 16 Nov. Details are in
>> Shauna's message
>> below. Is eScience still able to contribute to this
>> event?
>>
>> thanks,
>>
>> Ben
>>
>> -------- Original Message --------
>> Subject: Re: [Campus-uw-staff] website now
>> up & funding
>> Date: Sun, 19 Oct 2014 10:20:41 -0400
>> From: Shauna Gordon-McKeon <shaunagm at gmail.com
>> <mailto:shaunagm at gmail.com>
>> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>
>> <mailto:shaunagm at gmail.com <mailto:
>> shaunagm at gmail.com>
>> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>>>
>> Reply-To: campus-uw-staff at lists.__openha____tch.org
>> <http://openha__tch.org>
>> <http://openhatch.org>
>> <mailto:campus-uw-staff at lists.
>> <mailto:campus-uw-staff at lists.>____openhatch.org <
>> http://openhatch.org>
>> <mailto:campus-uw-staff at lists.__openhatch.org <mailto:
>> campus-uw-staff at lists.openhatch.org>>>
>> To: campus-uw-staff at lists.__openha____tch.org <
>> http://openha__tch.org>
>> <http://openhatch.org>
>> <mailto:campus-uw-staff at lists.
>> <mailto:campus-uw-staff at lists.>____openhatch.org <
>> http://openhatch.org>
>> <mailto:campus-uw-staff at lists.__openhatch.org <mailto:
>> campus-uw-staff at lists.openhatch.org>>>
>>
>>
>>
>> It usually costs about $6-7 per person if you
>> provide cheaper food
>> (pizza, etc) and more like $11-12 for something
>> like salads or
>> sandwiches. A typical event is 35ish people,
>> although the selected
>> room fits up to 70 and I believe we could get that
>> many people at UW.Â
>> So: pizza + normal size event (lower bound) would
>> be $210, better food +
>> big event (upper bound) would be $840. Pizza +
>> big would be $450ish.
>>
>> We may need up to $100 to cover travel
>> reimbursements although I'm
>> pretty confident we can get mentors just from UW
>> itself and Seattle.
>>
>> Ben, I'd suggest adding a sign-up sheet for mentors
>> too on the page.Â
>> We can probably find enough mentors through
>> networking but there's
>> usually one or two people we find through the
>> publicity website and it's
>> cool to meet new people. Â
>>
>> On 26/9/2014 1:51 PM, Bill Howe wrote:
>>
>> Yep, I think this sounds great.
>>
>> Cc'ing M&S and Aleesha.
>>
>> Send us an estimated budget.
>>
>> On Friday, September 26, 2014, Ben Marwick <
>> bmarwick at uw.edu
>> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu <mailto:
>> bmarwick at uw.edu>>
>> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>> <mailto:bmarwick at uw.edu
>> <mailto:bmarwick at uw.edu>>>
>> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>> <mailto:bmarwick at uw.edu
>> <mailto:bmarwick at uw.edu>> <mailto:bmarwick at uw.edu <mailto:
>> bmarwick at uw.edu>
>> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>>>
>> wrote:
>>
>> Hi Bill,
>>
>> A few of us (Mako Hill, Ana Malagon, Allan
>> Ecker) are hoping to
>> bring Open Hatch's 'Open Source Comes to
>> Campus' workshop
>> to UW.
>> It's a workshop designed to teach students
>> how to get
>> involved in
>> open source software.
>>
>> Is this something eScience would be
>> interested in
>> supporting? We're
>> looking for support for food (typically
>> breakfast/coffee,
>> lunch,
>> snacks for 20-40 individuals) and travel
>> for mentors (often
>> trivial).
>>
>> thanks,
>>
>> Ben
>>
>>
>>
>>
>> --
>> Bill Howe
>> Associate Director and Senior Data Science Fellow, UW
>> eScience Institute
>> Affiliate Faculty, Computer Science & Engineering
>> University of Washington
>> To acknowledge eScience: "Supported in part by the
>> University of
>> Washington eScience Institute"
>>
>>
>>
>> _______________________________________________
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> Campus-uw-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-uw-staff
>
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