[Campus-uw-staff] Budget for Open Hatch's 'Open Source Comes to Campus' workshop at UW

[Shauna Gordon-McKeon]

Quick correction:  The plan is for pizza and drinks for *60* people.  Also,
Ben: did the same people want vegetarian, nondairy and gluten free pizza?
Because many places provide vegetarian pizzas, vegan pizzas and gluten free
pizzas, but we might want to get them as separate options.

Thank you all so much for taking care of this!

On Thu, Nov 13, 2014 at 10:03 AM, Ben Marwick <bmarwick at uw.edu> wrote:

> Hi Gretchen,
>
> I was wondering if you might be able to help with arranging some catering
> for this Open Hatch 'Open Source Comes to Campus' workshop on Sunday 16 Nov
> that I'm helping to run.
>
> The plan is for a lunch of pizza and drinks for 30 people in
> Communications (CMU) 104 during 1:00 pm to 2:00 pm.
>
> We have had requests for vegetarian, nondairy and gluten free options. I'd
> be curious to see if there is a type of pizza that could satisfy all of
> that!
>
> Bill has agreed to commit $840 from eScience towards this event.
>
> Thanks very much,
>
> Ben
>
> On 4/11/2014 5:34 AM, Bill Howe wrote:
>
>> Yes, that works.
>>
>> For reporting purposes, help us make sure we a) advertise the event on
>> eScience and b) issue a blog post with pictures after the event!
>>
>> On Mon, Nov 3, 2014 at 10:58 PM, Ben Marwick <bmarwick at uw.edu
>> <mailto:bmarwick at uw.edu>> wrote:
>>
>>     Hi Bill,
>>
>>     We have an upper bound estimate of $840 for food and drinks at the
>>     Open Hatch 'Open Source Comes to Campus' event that Mako Hill, me
>>     and others are running on 16 Nov. Details are in Shauna's message
>>     below. Is eScience still able to contribute to this event?
>>
>>     thanks,
>>
>>     Ben
>>
>>     -------- Original Message --------
>>     Subject:        Re: [Campus-uw-staff] website now up & funding
>>     Date:   Sun, 19 Oct 2014 10:20:41 -0400
>>     From:   Shauna Gordon-McKeon <shaunagm at gmail.com
>>     <mailto:shaunagm at gmail.com>>
>>     Reply-To: campus-uw-staff at lists.__openhatch.org
>>     <mailto:campus-uw-staff at lists.openhatch.org>
>>     To: campus-uw-staff at lists.__openhatch.org
>>     <mailto:campus-uw-staff at lists.openhatch.org>
>>
>>
>>
>>     It usually costs about $6-7 per person if you provide cheaper food
>>     (pizza, etc) and more like $11-12 for something like salads or
>>     sandwiches.  A typical event is 35ish people, although the selected
>>     room fits up to 70 and I believe we could get that many people at UW.Â
>>     So: pizza + normal size event (lower bound) would be $210, better
>> food +
>>     big event (upper bound) would be $840.  Pizza + big would be $450ish.
>>
>>     We may need up to $100 to cover travel reimbursements although I'm
>>     pretty confident we can get mentors just from UW itself and Seattle.
>>
>>     Ben, I'd suggest adding a sign-up sheet for mentors too on the page.Â
>>     We can probably find enough mentors through networking but there's
>>     usually one or two people we find through the publicity website and
>> it's
>>     cool to meet new people. Â
>>
>>     On 26/9/2014 1:51 PM, Bill Howe wrote:
>>
>>         Yep, I think this sounds great.
>>
>>         Cc'ing M&S and Aleesha.
>>
>>         Send us an estimated budget.
>>
>>         On Friday, September 26, 2014, Ben Marwick <bmarwick at uw.edu
>>         <mailto:bmarwick at uw.edu>
>>         <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>> wrote:
>>
>>              Hi Bill,
>>
>>              A few of us (Mako Hill, Ana Malagon, Allan Ecker) are hoping
>> to
>>              bring Open Hatch's 'Open Source Comes to Campus' workshop
>>         to UW.
>>              It's a workshop designed to teach students how to get
>>         involved in
>>              open source software.
>>
>>              Is this something eScience would be interested in
>>         supporting? We're
>>              looking for support for food (typically breakfast/coffee,
>>         lunch,
>>              snacks for 20-40 individuals) and travel for mentors (often
>>         trivial).
>>
>>              thanks,
>>
>>              Ben
>>
>>
>>
>>
>> --
>> Bill Howe
>> Associate Director and Senior Data Science Fellow, UW eScience Institute
>> Affiliate Faculty, Computer Science & Engineering
>> University of Washington
>> To acknowledge eScience: "Supported in part by the University of
>> Washington eScience Institute"
>>
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