[Campus-uvic-staff] checking in

[Shauna Gordon-McKeon]

Hi folks,

Are you getting the list emails?  I haven't heard from anyone but Emma in
nearly a month.  With the event coming up in less than 4 weeks, we need to
take care of a number of planning steps.

best
Shauna


On Wed, Sep 17, 2014 at 1:51 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
wrote:

> Hi everyone,
>
> Wanted to bump this up.  The next items on our to-do list are figure out
> the budget, and prepare publicity.
>
> Budget: the main cost of the event is food.  The typical cost is usually
> between $200 and $600, depending on the number of attendees and the type of
> food purchased (pizza vs sandwiches, for instance).  Is this something that
> $X will be able to cover?  Food is the only cost of a typical event, though
> in some cases we also try to provide reimbursements to mentors for gas or
> public transportation tickets if they have to travel significantly to get
> to the event.
>
> Publicity: the first step when doing publicity is to create a publicity
> website.  We have a template and instructions here:
> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Publicity_Website
> Please let me know if you need help, I am happy to answer questions or
> pair with you to accomplish this.  After we’ve got the website set up,
> we’ll want to start sending out publicity emails.  For those, we have
> template emails to customize and a spreadsheet to keep track of who is
> contacting who.
>
> best
> Shauna
>
> On Mon, Sep 1, 2014 at 3:53 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
> wrote:
>
>> Hello everyone,
>>
>> I've created a mailing list to help us keep track of our planning
>> conversations more easily.  Please let me know if I've missed anyone.
>> I've added Heather, Emma, and these email addresses that have been CC'd:  "
>> lgrondah at uvic.ca" <lgrondah at uvic.ca>, "aldyn.chwelos at telus.net" <
>> aldyn.chwelos at telus.net>,
>>  "cscu at uvic.ca" <cscu at uvic.ca>
>>
>> I've also created a google doc folder and a trello board.  Please feel
>> free to request access to either if I missed giving it to you!
>>
>> https://drive.google.com/#folders/0B4HP1ey91UqPOTlrOUVfSVFhTHM
>> https://trello.com/b/Cy82efPg/uvic-fall-14-open-source-comes-to-campus
>>
>> Last I checked, Heather had booked a room for the 18th, which means that
>> the next step is publicity - setting up the website, coming up with a list
>> of people/departments/clubs to email and places to flyer, and then going
>> ahead and doing all that.
>>
>> best,
>> Shauna
>>
>>
>
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