[Campus-uvic-staff] checking in

[lgrondah at uvic.ca]

Hi Shauna and all,

Thanks for bumping this up! As far as food goes, WECS has had feedback on
this in the past and most people seem to be either tired of pizza, or on
gluten- or lactose-free diets. If we could get sandwiches (or any other
ideas?) I think that would better accommodate our members.

Would anyone be interested in tackling the website?

Cheers,
Laura

> Hi everyone,
>
> Wanted to bump this up.  The next items on our to-do list are figure out
> the budget, and prepare publicity.
>
> Budget: the main cost of the event is food.  The typical cost is usually
> between $200 and $600, depending on the number of attendees and the type
> of
> food purchased (pizza vs sandwiches, for instance).  Is this something
> that
> $X will be able to cover?  Food is the only cost of a typical event,
> though
> in some cases we also try to provide reimbursements to mentors for gas or
> public transportation tickets if they have to travel significantly to get
> to the event.
>
> Publicity: the first step when doing publicity is to create a publicity
> website.  We have a template and instructions here:
> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Publicity_Website
> Please let me know if you need help, I am happy to answer questions or
> pair
> with you to accomplish this.  After we’ve got the website set up,
> we’ll
> want to start sending out publicity emails.  For those, we have template
> emails to customize and a spreadsheet to keep track of who is contacting
> who.
>
> best
> Shauna
>
> On Mon, Sep 1, 2014 at 3:53 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
> wrote:
>
>> Hello everyone,
>>
>> I've created a mailing list to help us keep track of our planning
>> conversations more easily.  Please let me know if I've missed anyone.
>> I've added Heather, Emma, and these email addresses that have been CC'd:
>>  "
>> lgrondah at uvic.ca" <lgrondah at uvic.ca>, "aldyn.chwelos at telus.net" <
>> aldyn.chwelos at telus.net>,
>>  "cscu at uvic.ca" <cscu at uvic.ca>
>>
>> I've also created a google doc folder and a trello board.  Please feel
>> free to request access to either if I missed giving it to you!
>>
>> https://drive.google.com/#folders/0B4HP1ey91UqPOTlrOUVfSVFhTHM
>> https://trello.com/b/Cy82efPg/uvic-fall-14-open-source-comes-to-campus
>>
>> Last I checked, Heather had booked a room for the 18th, which means that
>> the next step is publicity - setting up the website, coming up with a
>> list
>> of people/departments/clubs to email and places to flyer, and then going
>> ahead and doing all that.
>>
>> best,
>> Shauna
>>
>>
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Thank you,
Laura Grondahl