[Campus-uofa-staff] getting mentors for the event

Sat Feb 8 04:29:50 UTC 2014

Hi, all!

I'm working on making a list of interesting bugs in openhatch.org, or
rather the Django web app that powers that site.

I'll be online tomorrow on #openhatch during the event (my nickname is
paulproteus), so feel very free to ping me.

Shauna, if there are particular other things that were assigned to me, let
me know and I'll work on them.

On Thu, Feb 6, 2014 at 10:15 PM, Zuoming Shi
<zuomingshi at email.arizona.edu>wrote:

> The mails asking for confirmation were sent. Sorry it ended up being this
> late, club event came in the way unexpectedly.
>  I never found the mail merge button in google docs (it's not where the
> tutorial videos showed them to be), so I just send the mail without the
> customization. It should be fine.
>
> Since this is pretty close to the event date, I don't think we need to
> send the day-before reminder.
>
> That's all
> Z
>
>
> On Thu, Feb 6, 2014 at 2:35 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>
>> Okay, I will tell them to put aside 12:50 to 1:40 (just to be safe).
>>
>>
>> On Thu, Feb 6, 2014 at 4:28 PM, Primary <shanejgianelli at gmail.com> wrote:
>>
>>> Yes, we were adding our talk-back right after the career panel.
>>>
>>> Shane
>>> --
>>> Sent from Mailbox <https://www.dropbox.com/mailbox> for iPhone
>>>
>>>
>>> On Thu, Feb 6, 2014 at 2:25 PM, Kate Maroney <
>>> katemaroney at email.arizona.edu> wrote:
>>>
>>>> For timing, we were following the default one you provided, putting the
>>>> Career discussion at 1 or 1:30 I believe. Shane, correct me if I'm wrong
>>>>
>>>> On Thursday, February 6, 2014, Zuoming Shi <
>>>> zuomingshi at email.arizona.edu> wrote:
>>>>
>>>>> I'll send out the reminder emails when I get out of class today
>>>>>
>>>>> Z.
>>>>>
>>>>>
>>>>> On Thu, Feb 6, 2014 at 1:53 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>> For the remote career panel:
>>>>>
>>>>> - I shouldn't have a problem finding 3 mentors (I wouldn't recommend
>>>>> more, as each person additional increases the likelihood of technical
>>>>> issues).  The key is figuring out what time the career panel will be, so we
>>>>> can ask people to keep a specific time free. Once you get me that, I'll
>>>>> send out emails.
>>>>>
>>>>> - With only a few days notice, I think it makes sense to limit the
>>>>> remote mentors to OpenHatch.  From past experience, it would be useful to
>>>>> arrange about 5 minutes for Asheesh and/or myself to talk to the attendees
>>>>> before the contributions workshop starts, so we can explain a bit about
>>>>> what we have for them to work on.  (We recommend that mentors with open
>>>>> source projects also prepare a 3-5 minute explanation of what they have to
>>>>> work on.)
>>>>>
>>>>>  ~ Shauna
>>>>>
>>>>>
>>>>> On Thu, Feb 6, 2014 at 3:46 PM, Shane Gianelli <
>>>>> shanejgianelli at gmail.com> wrote:
>>>>>
>>>>>  Sorry, yes to both, I really like the idea of giving students a
>>>>> chance to chat directly with mentors.
>>>>>
>>>>> Let me know what we will need to set up for that portion.
>>>>>
>>>>> Thanks,
>>>>>
>>>>> Shane
>>>>>
>>>>>
>>>>> On Thu, Feb 6, 2014 at 1:43 PM, Kate Maroney <
>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>
>>>>> If you can get remote mentors, that would be great, I know last minute
>>>>> is difficult.
>>>>>
>>>>> Food will be ordered today, and I've looked at the list of attendees
>>>>> with dietary needs. We're all set up with equipment, and I'll take care of
>>>>> taking photos and notes.
>>>>>
>>>>>
>>>>> On Thursday, February 6, 2014, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>  Shane:  I'm going to assume the answer to those questions is no,
>>>>> unless I hear otherwise from you.  (At which point I'll do what I can to
>>>>> make them happen, but I can't promise anything.)
>>>>>
>>>>> Zuoming:  Usually about 2-3 days out from the event, we send out a
>>>>> reminder email asking people to confirm that they're coming.  If you
>>>>> haven't yet, you should consider doing so.  :)  From past experience, 90%
>>>>> of sign ups that confirm they're coming will come, and about 30% of
>>>>> attendees that never respond will show up.
>>>>>
>>>>> Kate:  Are you all set with food?  Make sure to check the attendee
>>>>> signup list for allergies and vegetarians/vegan.  There's also the second
>>>>> half of the space checklist<https://openhatch.org/wiki/OSCTC_space_checklist>to make sure you're set up equipment-wise.  Are you planning to have
>>>>> someone take pictures and/or take notes?
>>>>>
>>>>> One more note - we have an exit survey that we'd love for students to
>>>>> fill out.  We love to get as much feedback as we can so we can improve our
>>>>> events.  If you can make sure the students see this link - I would
>>>>> recommend putting it up on a chalkboard/blackboard at the start of the day,
>>>>> and then mentioning it a few times to remind folks - that'd be great:
>>>>> http://bit.ly/uofa-exit-survey
>>>>>
>>>>> best
>>>>> Shauna
>>>>>
>>>>>
>>>>>
>>>>> On Wed, Feb 5, 2014 at 12:59 AM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>> Looks like you've got everything covered!  That's great to hear -
>>>>> thanks for going over it all with me.
>>>>>
>>>>> Just to clarify a few things:
>>>>>
>>>>> - Am I correct that you'd like to do a remote career panel, via google
>>>>> hangouts?  If so, how many people wou
>>>>>
>>>>>        --
>>>>> Zuoming Shi
>>>>> President, UA Video Game Developers Club
>>>>> President, UA Asian Music Club
>>>>> Computer Science and Mathematics, University of Arizona
>>>>>
>>>>
>>>>
>>>> --
>>>> Kate Maroney
>>>> CSc 245 Section Leader
>>>> Co-President, WiCS
>>>> Microsoft Intern Ambassador
>>>>
>>>>
>>>
>>> _______________________________________________
>>> Campus-uofa-staff mailing list
>>> Campus-uofa-staff at lists.openhatch.org
>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>
>>>
>>
>> _______________________________________________
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>> Campus-uofa-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>
>>
>
>
> --
> Zuoming Shi
> President, UA Video Game Developers Club
> President, UA Asian Music Club
> Computer Science and Mathematics, University of Arizona
>
> _______________________________________________
> Campus-uofa-staff mailing list
> Campus-uofa-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>
>
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