[Campus-uofa-staff] getting mentors for the event

[Zuoming Shi]

The mails asking for confirmation were sent. Sorry it ended up being this
late, club event came in the way unexpectedly.
 I never found the mail merge button in google docs (it's not where the
tutorial videos showed them to be), so I just send the mail without the
customization. It should be fine.

Since this is pretty close to the event date, I don't think we need to send
the day-before reminder.

That's all
Z


On Thu, Feb 6, 2014 at 2:35 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> Okay, I will tell them to put aside 12:50 to 1:40 (just to be safe).
>
>
> On Thu, Feb 6, 2014 at 4:28 PM, Primary <shanejgianelli at gmail.com> wrote:
>
>> Yes, we were adding our talk-back right after the career panel.
>>
>> Shane
>> --
>> Sent from Mailbox <https://www.dropbox.com/mailbox> for iPhone
>>
>>
>> On Thu, Feb 6, 2014 at 2:25 PM, Kate Maroney <
>> katemaroney at email.arizona.edu> wrote:
>>
>>> For timing, we were following the default one you provided, putting the
>>> Career discussion at 1 or 1:30 I believe. Shane, correct me if I'm wrong
>>>
>>> On Thursday, February 6, 2014, Zuoming Shi <zuomingshi at email.arizona.edu>
>>> wrote:
>>>
>>>> I'll send out the reminder emails when I get out of class today
>>>>
>>>> Z.
>>>>
>>>>
>>>> On Thu, Feb 6, 2014 at 1:53 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>> For the remote career panel:
>>>>
>>>> - I shouldn't have a problem finding 3 mentors (I wouldn't recommend
>>>> more, as each person additional increases the likelihood of technical
>>>> issues).  The key is figuring out what time the career panel will be, so we
>>>> can ask people to keep a specific time free. Once you get me that, I'll
>>>> send out emails.
>>>>
>>>> - With only a few days notice, I think it makes sense to limit the
>>>> remote mentors to OpenHatch.  From past experience, it would be useful to
>>>> arrange about 5 minutes for Asheesh and/or myself to talk to the attendees
>>>> before the contributions workshop starts, so we can explain a bit about
>>>> what we have for them to work on.  (We recommend that mentors with open
>>>> source projects also prepare a 3-5 minute explanation of what they have to
>>>> work on.)
>>>>
>>>>  ~ Shauna
>>>>
>>>>
>>>> On Thu, Feb 6, 2014 at 3:46 PM, Shane Gianelli <
>>>> shanejgianelli at gmail.com> wrote:
>>>>
>>>>  Sorry, yes to both, I really like the idea of giving students a
>>>> chance to chat directly with mentors.
>>>>
>>>> Let me know what we will need to set up for that portion.
>>>>
>>>> Thanks,
>>>>
>>>> Shane
>>>>
>>>>
>>>> On Thu, Feb 6, 2014 at 1:43 PM, Kate Maroney <
>>>> katemaroney at email.arizona.edu> wrote:
>>>>
>>>> If you can get remote mentors, that would be great, I know last minute
>>>> is difficult.
>>>>
>>>> Food will be ordered today, and I've looked at the list of attendees
>>>> with dietary needs. We're all set up with equipment, and I'll take care of
>>>> taking photos and notes.
>>>>
>>>>
>>>> On Thursday, February 6, 2014, Shauna Gordon-McKeon <shaunagm at gmail.com>
>>>> wrote:
>>>>
>>>>  Shane:  I'm going to assume the answer to those questions is no,
>>>> unless I hear otherwise from you.  (At which point I'll do what I can to
>>>> make them happen, but I can't promise anything.)
>>>>
>>>> Zuoming:  Usually about 2-3 days out from the event, we send out a
>>>> reminder email asking people to confirm that they're coming.  If you
>>>> haven't yet, you should consider doing so.  :)  From past experience, 90%
>>>> of sign ups that confirm they're coming will come, and about 30% of
>>>> attendees that never respond will show up.
>>>>
>>>> Kate:  Are you all set with food?  Make sure to check the attendee
>>>> signup list for allergies and vegetarians/vegan.  There's also the second
>>>> half of the space checklist<https://openhatch.org/wiki/OSCTC_space_checklist>to make sure you're set up equipment-wise.  Are you planning to have
>>>> someone take pictures and/or take notes?
>>>>
>>>> One more note - we have an exit survey that we'd love for students to
>>>> fill out.  We love to get as much feedback as we can so we can improve our
>>>> events.  If you can make sure the students see this link - I would
>>>> recommend putting it up on a chalkboard/blackboard at the start of the day,
>>>> and then mentioning it a few times to remind folks - that'd be great:
>>>> http://bit.ly/uofa-exit-survey
>>>>
>>>> best
>>>> Shauna
>>>>
>>>>
>>>>
>>>> On Wed, Feb 5, 2014 at 12:59 AM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>> Looks like you've got everything covered!  That's great to hear -
>>>> thanks for going over it all with me.
>>>>
>>>> Just to clarify a few things:
>>>>
>>>> - Am I correct that you'd like to do a remote career panel, via google
>>>> hangouts?  If so, how many people wou
>>>>
>>>>        --
>>>> Zuoming Shi
>>>> President, UA Video Game Developers Club
>>>> President, UA Asian Music Club
>>>> Computer Science and Mathematics, University of Arizona
>>>>
>>>
>>>
>>> --
>>> Kate Maroney
>>> CSc 245 Section Leader
>>> Co-President, WiCS
>>> Microsoft Intern Ambassador
>>>
>>>
>>
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-- 
Zuoming Shi
President, UA Video Game Developers Club
President, UA Asian Music Club
Computer Science and Mathematics, University of Arizona
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