[Campus-rutgers-staff] bringing Open Source Comes to Campus back to Rutgers
Jeff Ames
jeff.ames at cs.rutgers.edu
Tue Dec 16 01:13:41 UTC 2014
I've asked to book the Cove from 11 am to 6 pm on 1/31, just waiting for confirmation. If you think we'll need the room longer than that, we can probably extend it.
Jeff
> On Dec 15, 2014, at 20:05, Billy Lynch <wlynch92 at gmail.com> wrote:
>
> I'll start reaching out to recent Alumni and see if I can get some Google swag for the event. What's the expected headcount we are shooting for?
>
> On Mon, Dec 15, 2014 at 8:02 PM, Prachi Pendse <prachirp at gmail.com <mailto:prachirp at gmail.com>> wrote:
> Thank you for confirming! Looks like this is starting to come together. I believe Jeff was booking the room. On my end I'm reaching out to the Open Source Systems (OSS) group at Rutgers to look for more mentors.
>
> Shauna, would you know if there is a video chat training session between now and Jan 31st? Let me know,
>
> Prachi
>
>
>
> On Monday, December 15, 2014, Shauna Gordon-McKeon <shaunagm at gmail.com <mailto:shaunagm at gmail.com>> wrote:
> OpenHatch is fine with Jan 31st. And we're enthusiastic about Banquet-style classrooms and group work.
>
>
>
> On Thu, Dec 4, 2014 at 10:43 PM, Jeff Ames <jeff.ames at cs.rutgers.edu <>> wrote:
> I talked to someone in BCC, and they said that the Cove should be available then, and we could have it set up a variety of ways. Banquet style (round tables for ~6 people) might be good if people are working in groups, or we could do something more classroom-esque. Cove fits around 90 people, so it might be a bit big, but it's a nice room. There are also smaller conference rooms we could get. Any thoughts?
>
> If we're set on Jan 31, I can go ahead and try to make a reservation.
>
> Jeff
>
>
> On 11/25/14 17:23, Shauna Gordon-McKeon wrote:
> I think we had about 25 students last year and 3 mentors. This is a
> little smaller than the typical OSCTC event. If we could aim for 35
> students and 8 mentors (4-5 students per mentor) that'd be great. To do
> that, we'll want to start reaching out to potential mentors soon.
>
> I typically find mentors by doing the following:
>
> - Sending emails to our network of mentors
> - Doing a google search for the university name and "open source"/"free
> software" (this turns up a lot of people!)
> - Looking at local groups like python and linux user groups, wordpress
> groups, etc.
> - Looking on github for people who list their location as near the event
>
> The above is a bit of work but very worth it. It would be great to
> spend the next couple of weeks finding people and then seeing when works
> best for everyone, with a doodle poll perhaps.
>
> best
> Shauna
>
>
> On Sun, Nov 23, 2014 at 5:59 PM, Jeff Ames <jeff.ames at cs.rutgers.edu <>
> <mailto:jeff.ames at cs.rutgers.edu <>>> wrote:
>
> Jan. 31 sounds good, though I may not be able to be there personally.
>
> CSGSS can help with reserving a room if we need an official group
> sponsor.
>
> Out of curiosity, how many people were there last year and are you
> expecting more this year? There is a somewhat larger class of MS
> students this year, some of whom will probably be interested in this.
>
> Jeff
>
>
> On 11/20/14 20:38, Billy Lynch wrote:
>
> January 31st is fine with me. We'll need some student org to
> reserve a
> room. We should aim for an open space instead of a classroom
> setup (like
> how Core A was setup last year). It might be nice to get the BCC
> MPR or
> Cove, otherwise I'd say the Cave might work (though
> presentations will
> be harder). Thoughts?
>
> I can also help get mentors. Do we have an idea of what we want
> in terms
> of headcount?
>
> Once we solidify the date I'll reach out to Amy to order swag.
>
> On Thu, Nov 20, 2014 at 7:15 PM, Prachi Pendse
> <prachirp at gmail.com <> <mailto:prachirp at gmail.com <>>
> <mailto:prachirp at gmail.com <> <mailto:prachirp at gmail.com <>>>> wrote:
>
> Hmm, to answer your points:
>
> I'd like it to be a full day workshop like last time, on
> Saturday
> Jan 31st.
> Not sure if we'll focus on any particular domain or
> project, or just
> provide links to what's out there. Since rooms and funding
> should
> not be too much trouble, mentors are probably the bottleneck.
>
> Billy, are you available to mentor on the 31st? I can ask V
> if he's
> free tomorrow. I know there are a lot of Rutgers alumni in
> NYC who
> could potentially mentor, but I personally know very few of
> them.
>
> Shauna, would you give me more details on when OpenHatch
> runs the
> videochat trainings. I will do my best to attend.
>
> -Prachi
>
>
>
> On Thursday, November 20, 2014, Shauna Gordon-McKeon
> <shaunagm at gmail.com <> <mailto:shaunagm at gmail.com <>>
> <mailto:shaunagm at gmail.com <> <mailto:shaunagm at gmail.com <>>>> wrote:
>
> We've been running remote events for about a year now,
> and we've
> found that getting a group of local mentors together is
> far more
> important than whether an OpenHatch representative is
> available
> on the day of. We've run 24 events, only 8 of which
> have had me
> or Asheesh (co-founder of OpenHatch) at them. When helping
> remotely, the average event does not ask me for help
> even once,
> and I've never had an event need my help more than once
> that I
> can remember.
>
> For these reasons, I suggest the following process:
>
> - Come up with an overall sense of what you want the
> event to
> be. A full day workshop? A series of project nights with
> tutorials? Focused on a particular domain (open
> science, open
> hardware, etc) or a particular project?
>
> - Once the broad outlines are figured out, and you've
> got a good
> sense of who you'll ask re: room and funding, start
> reaching out
> to mentors. I can definitely help at this stage, as we
> have
> both a network of known mentors as well as several
> different
> effective strategies for finding people. Get a group
> of people
> interested and then see which dates work for them.
>
> - Pick a date, hopefully one that we'll be available
> for, but if
> not, that's fine.
>
> - We can work together, along with whatever mentors are
> interested in doing organizational work, to plan the event.
> OpenHatch will be running regular remote videochat
> trainings as
> well, which any interested mentors can take.
>
> I recommend giving this process two full months,
> although it can
> definitely be done on a shorter time frame. If you're
> hoping
> for the last weekend in January, then we should get
> started soon.
>
> On Thu, Nov 20, 2014 at 1:54 PM, Prachi Pendse
> <prachirp at gmail.com <> <mailto:prachirp at gmail.com <>>> wrote:
>
> Time to rejuvenate this thread again.
>
> Shauna, do you have a better idea of what Open
> Hatch events
> are scheduled for January or February?
>
> I have a better idea of how my schedule looks like
> for next
> semester. The weekend from Jan 30th-Feb 1st works
> best for
> me, and it's also before midterms start around
> mid-Feb, so
> let me know how that weekend would fit with your
> other open
> source events,
>
> Prachi
>
>
>
> On Mon, Sep 22, 2014 at 4:44 PM, Prachi Pendse
> <prachirp at gmail.com <> <mailto:prachirp at gmail.com <>>> wrote:
>
> That's fine. Let me know!
>
> -Prachi
>
> On Mon, Sep 22, 2014 at 3:20 PM, Shauna
> Gordon-McKeon
> <shaunagm at gmail.com <>
> <mailto:shaunagm at gmail.com <>>> wrote:
>
> We probably won't pick dates for the
> winter/spring
> until around November, at which point we'll
> contact
> you (and other schools which asked to wait
> until the
> winter/spring). Will that work for you?
>
> On Sat, Sep 20, 2014 at 11:18 PM, Prachi Pendse
> <prachirp at gmail.com <>
> <mailto:prachirp at gmail.com <>>> wrote:
>
> That's fine by me. Do you have dates
> that Open
> Hatch is running workshops on for next
> year, or
> when the schedule will come out?
>
> -Prachi
>
> On Fri, Sep 19, 2014 at 5:10 PM, Shauna
> Gordon-McKeon <shaunagm at gmail.com <>
> <mailto:shaunagm at gmail.com <>>> wrote:
>
> It sounds like Billy has a
> preference for
> early spring and everyone else is
> indifferent, so shall we switch to
> early spring?
>
> On Thu, Sep 18, 2014 at 5:07 PM, Prachi
> Pendse <prachirp at gmail.com <>
> <mailto:prachirp at gmail.com <>>> wrote:
>
> I don't have a preference
> either. Early
> February is fine as well.
>
> -Prachi
>
> On Wed, Sep 17, 2014 at 8:28
> PM, Sri
> Raga Velagapudi
> <sriraga.velagapudi at gmail.com <>
> <mailto:sriraga.velagapudi at gmail.com <>>> wrote:
>
> I will let Prachi and Billy
> decide
> on the date. Early Jan sounds
> reasonable to me, unless
> Prachi has
> strong sentiments against it.
>
> As for Google sponsorship,
> if we
> have a separate Google sign
> up sheet
> (like the chromebooks we
> have at the
> RU events, Billy) and do
> little 5
> min "Google and Open
> Source" prezo,
> sponsorship should not be a
> problem.
>
> Billy: Send Amy an email
> soon (so
> they can adjust their 2015
> budgets
> if needed) asking for money for
> food, shwag for travel
> costs for
> mentors. Let Amy know it is
> similar
> to an event I ran last
> year. CC me
> on the email so I can jump
> in if
> need be.
>
> Good luck!
>
> Sri
>
>
> On Wed, Sep 17, 2014 at
> 4:03 PM,
> Billy Lynch
> <wlynch92 at gmail.com <> <mailto:wlynch92 at gmail.com <>>> wrote:
>
> Spring semester starts
> 1/20 so
> if we could hit one of
> the first
> weeks of February that
> would be
> perfect =]
>
> On Wed, Sep 17, 2014 at
> 3:50 PM,
> Shauna Gordon-McKeon
> <shaunagm at gmail.com <>
> <mailto:shaunagm at gmail.com <>>> wrote:
>
> I'm happy to move
> this to
> the spring if
> that's what
> you prefer.
> Prachi, do you
> have a preference?
>
> We will likely not
> start
> running events
> again in 2015
> until February.
> Will that
> be early enough in
> the semester?
>
> best
> Shauna
>
> On Wed, Sep 17,
> 2014 at 3:25
> PM, Billy Lynch
> <wlynch92 at gmail.com <>
> <mailto:wlynch92 at gmail.com <>>> wrote:
>
> For those who don't
> know, I am no
> longer at
> Rutgers and am
> now at
> Google NY, so I
> should
> be able to take
> over
> Sri's
> responsibilities.
>
> Prachi- I
> handed those
> off to the new
> USACS
> president Katie
> Poskaitis (cc-ed)
>
> As for room,
> Core A or
> even the new
> expanded
> Cave might work.
>
> Something I was
> discussing with Sri
> offline last
> week was
> potentially
> moving the
> event to very early
> spring
> semester. I am
> not sure how set in
> stone those
> original
> dates are, but
> I think
> there will be
> benefits
> for both us and
> students
> if we change
> the date.
> The main motivation
> behind this was
> 1) to
> piggyback off
> of the
> popularity of
> student
> hackathons and
> 2) to
> take advantage of
> beginning of
> semester
> motivation.
>
> 1)
> HackPrinceton and
> HackRPI
>
> <http://mlh.io/seasons/f2014/__events <http://mlh.io/seasons/f2014/__events>
>
> <http://mlh.io/seasons/f2014/events <http://mlh.io/seasons/f2014/events>>> fall
> on the same
> weekend.
> Though we are
> primarily
> trying to target
> beginners,
> students are
> being
> encouraged more
> and more to
> attend these
> events to
> learn. Since
> these 2 events are
> fairly close to
> Rutgers
> (and it is
> become fairly
> common for
> hackathons to
> charter a bus
> to bring
> students to the
> event),
> I am slightly
> concerned
> that this might
> draw
> away some of
> the people
> we want to
> reach. By
> moving to the
> start of
> the semester we
> can get
> ahead of most
> spring
> hackathons and
> promote
> skills that
> students can
> then use at
> these events.
>
> 2) From running
> these
> types of events
> in the
> past, I have
> found that
> events targeted
> towards
> beginners are
> much more
> effective when
> they are
> in the start of the
> semester. This
> is when
> students have
> more free
> time (since
> they don't
> have
> assignments yet)
> and are
> motivated to
> learn new
> things that
> can help them
> in the
> upcoming
> semester. I
> think an event
> like this
> would be much more
> successful and
> useful to
> students if ran
> at the
> start of the
> semester
> rather than
> towards the
> end (especially
> since
> USACS tends to
> run a
> very similar event
> covering VCS/Github
> workflows).
>
> These were just
> a few
> thoughts I had.
> If we
> still want to
> run with
> the Nov 16th
> date that
> is perfectly fine.
>
> On Wed, Sep 17,
> 2014 at
> 2:53 PM, Prachi
> Pendse
>
> <prachirp at gmail.com <> <mailto:prachirp at gmail.com <>>> wrote:
>
> Yes, we can
> move the
> tables.
> Billy, who
> has all the
> USACS
> power strips n
> things now?
>
> -Prachi
>
> On Wed, Sep
> 17, 2014
> at 2:50 PM,
> Shauna
> Gordon-McKeon
>
> <shaunagm at gmail.com <> <mailto:shaunagm at gmail.com <>>>
>
> wrote:
>
> The
> tables were
> moveable,
> right?
> It would
> be nice
> to do
> more
> group work
> since
> we'll have
> more
> mentors,
> and
>
> rearrangeable
> tables are
> pretty
> key given
> that
> that room
> is so
> long and thin.
>
> If so:
> yes, that
> room is
> good. :)
>
> best
> Shauna
>
> On Wed,
> Sep 17,
> 2014 at
> 2:45 PM,
> Prachi
> Pendse
>
> <prachirp at gmail.com <> <mailto:prachirp at gmail.com <>>>
> wrote:
>
> The
> room we
> had
> last
>
> time was
>
> fine right?
> I
> will check
> and
> book it
>
> tonight if
>
> it's available.
>
> -Prachi
>
> On
> Wed, Sep
> 17,
> 2014 at
>
> 2:42 PM,
> Shauna
>
> Gordon-McKeon <shaunagm at gmail.com <> <mailto:shaunagm at gmail.com <>>>
>
> wrote:
>
>
> Sri -
>
> We've
>
> talked
> off
>
> list,
>
> but let
>
> me say
>
> again:
>
> congratulations
>
> on your
>
> move.
>
> :)
>
> I'm
>
> sorry
> you
>
> won't be
>
> able to
>
> participate
>
> in the
>
> event,
>
> but your
>
> decision
>
> totally
>
> makes
>
> sense.
>
> Will
>
> Google
>
> still be
>
> able to
>
> sponsor
> the
>
> event
>
> given
>
> this change?
>
>
> Prachee,
>
> Billy -
>
> are you
>
> still
>
> good to
>
> lead the
>
> event?
>
> If so,
>
> let's
>
> take
>
> care of
> the
>
> basics
>
> so I can
>
> start
>
> finding
> you
>
> mentors
> and
>
> helpers.
>
> (We
>
> didn't
>
> have any
>
> besides
>
> Sri and
>
> myself
>
> last
>
> time,
>
> due to
>
> the day
>
> of the
>
> week we
>
> ran it
>
> on, but
>
> on a
>
> weekend
> we
>
> should
>
> have
>
> much
>
> better
>
> luck.)
>
> The
>
> next
>
> step is
>
> figuring
>
> out what
>
> room to
>
> book,
> and
>
> booking it.
>
>
> best
>
> Shauna
>
>
>
>
> On Wed,
>
> Sep 3,
>
> 2014 at
>
> 7:53 PM,
>
> Sri Raga
>
> Velagapudi
>
> <sriraga.velagapudi at gmail.com <> <mailto:sriraga.velagapudi at gmail.com <>>>
>
>
> wrote:
>
>
> Hello folks,
>
>
> Apologies
>
> for
>
> being off
>
> the
>
> radar.
>
> I
>
> have
>
> an
>
> upcoming
>
> launch
>
> followed
>
> by a
>
> performance
>
> eval
>
> cycle followed
>
> by a
>
> giant move
>
> to
>
> the
>
> west
>
> coast (yay!).
>
> So I
>
> won't be
>
> able
>
> to
>
> help. :(
>
>
> Good
>
> luck
>
> with
>
> everything
>
> and
>
> stay
>
> I'm
>
> touch.
>
>
> Sri
>
>
> On
>
> Sep
>
> 3,
>
> 2014
>
> 6:35
>
> PM,
>
> "Shauna
>
> Gordon-McKeon"
>
> <shaunagm at gmail.com <> <mailto:shaunagm at gmail.com <>>>
>
>
> wrote:
>
>
> Okay,
>
> I've
>
> written
>
> down
>
> the
>
> 16th
>
> for
>
> the
>
> date.
>
> Happy
>
> to
>
> change
>
> it
>
> again
>
> if
>
> needed,
>
> on
>
> my
>
> end.
>
>
> What
>
> is
>
> the
>
> process
>
> for
>
> getting
>
> a room
>
> for
>
> that
>
> date?
>
>
>
>
>
>
> On
>
> Wed,
>
> Sep
>
> 3,
>
> 2014
>
> at
>
> 3:17
>
> PM,
>
> Prachi
>
> Pendse
>
> <prachirp at gmail.com <> <mailto:prachirp at gmail.com <>>>
>
>
> wrote:
>
>
> There's
>
> a football
>
> game
>
> against
>
> Indiana
>
> on
>
> Saturday
>
> the
>
> 15th
>
> so
>
> our
>
> event
>
> should
>
> be
>
> on
>
> the
>
> 16th.
>
>
> -Prachi
>
>
>
>
>
> On
>
> Mon,
>
> Sep
>
> 1,
>
> 2014
>
> at
>
> 5:21
>
> PM,
>
> Shauna
>
> Gordon-McKeon
>
> <shaunagm at gmail.com <> <mailto:shaunagm at gmail.com <>>>
>
> wrote:
>
>
> Hi
>
> folks,
>
>
> Any
>
> further
>
> thoughts
>
> on
>
> the
>
> 15th
>
> vs
>
> the
>
> 16th?
>
> We
>
> can
>
>
>
> _______________________________________________
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>
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