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[Campus-purdue-staff] next steps

Shauna Gordon-McKeon shaunagm at gmail.com
Wed Oct 29 23:02:57 UTC 2014 

(Good to go once the DNS stuff propagates, I mean.)

On Wed, Oct 29, 2014 at 7:02 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
wrote:

> The website looks good to go.  In that case, let's start publicizing it!
> Getting sign ups and getting mentors are the next steps, and also the main
> remaining steps.  We'll also want to talk a bit about the precise
> curriculum for the day once we've got our mentors figured out as well as a
> sense of attendees experience/interests.
>
> For the room we have, what's the max capacity?  We'll likely want to keep
> an eye on sign ups and switch to a wait list at about 125% of capacity.
>
> On Wed, Oct 29, 2014 at 6:58 PM, Lauren M Stuart <lstuart at purdue.edu>
> wrote:
>
>>
>> Done. What else is needed?
>>
>> ----- Original Message -----
>> From: "Shauna Gordon-McKeon" <shaunagm at gmail.com>
>> To: campus-purdue-staff at lists.openhatch.org
>> Sent: Wednesday, October 29, 2014 6:25:38 PM
>> Subject: Re: [Campus-purdue-staff] next steps
>>
>>
>>
>> Whoops, forgot to update the CNAME. For some reason I don't have write
>> access to the repo, so I need you to merge this PR:
>>
>>
>> https://github.com/oh-purdue/oh-purdue.github.io/pull/1
>>
>>
>>
>> On Wed, Oct 29, 2014 at 5:53 PM, Lauren M Stuart < lstuart at purdue.edu >
>> wrote:
>>
>>
>>
>> Hey Shauna,
>>
>> http://purdue.openhatch.org is giving a github 404. Could you check the
>> URL you gave?
>>
>> Thanks for the pointers. I just realized (real facepalm moment for me)
>> that I actually have connections to HUBzero, a major open source project
>> here -- just went to a HUBzero workshop a few weeks ago and met some people
>> who work on it here at Purdue and at businesses nearby. So, after I add
>> those people and ping everyone else, I'll give it a couple days for the
>> emails to circulate and then check on things again. And I'll update the
>> spreadsheet :)
>>
>> Lauren
>>
>> ----- Original Message -----
>> From: "Shauna Gordon-McKeon" < shaunagm at gmail.com >
>> To: campus-purdue-staff at lists.openhatch.org
>>
>>
>> Sent: Tuesday, October 28, 2014 6:07:24 PM
>> Subject: Re: [Campus-purdue-staff] next steps
>>
>>
>>
>> Fantastic. I've updated the cname/dns stuff, so it should be working at
>> http://purdue.openhatch.org/ within 30 minutes.
>>
>>
>> Let me know if you need my help with any of the mentor stuff, or if
>> you're worried you won't have enough mentors and I can try to find more
>> people. In addition to the leads from my emails, I've also put into the
>> spreadsheet a link to a Software Carpentry event that ran at Purdue last
>> spring. SWC, if you haven't heard of them, is a great group of folks trying
>> to provide basic computer science backgrounds to scientists. There's a lot
>> of overlap in interests/people between their org and ours, so I try to
>> invite SWC mentors to be mentors at our events too. I also put on Lenna
>> Peterson, who I remember coming as a student to last year's event but who I
>> think would be a great mentor. Also Elliott Williams, who works with
>> OpenMRS, which is a great open source medical records project. I'll do an
>> email intro for Elliott shortly after I click send.
>>
>>
>>
>>
>>
>>
>> On Tue, Oct 28, 2014 at 12:12 PM, Lauren M Stuart < lstuart at purdue.edu >
>> wrote:
>>
>>
>>
>> The website is now up at http://oh-purdue.github.io/ and I'm putting
>> together emails to mentors. (Thanks, Shauna, for the awesome list of
>> leads!). I also sent a list of IP addresses to the ticketing system for
>> FreeNode. I'll start sending out mentor asks (including to last year's
>> attendees) and general publicity emails this afternoon.
>>
>> Lauren
>>
>> ----- Original Message -----
>> From: "Shauna Gordon-McKeon" < shaunagm at gmail.com >
>> To: campus-purdue-staff at lists.openhatch.org
>>
>>
>> Sent: Friday, October 24, 2014 4:11:12 PM
>> Subject: Re: [Campus-purdue-staff] next steps
>>
>>
>>
>> Also worth noting:
>>
>>
>> I put the publicity and sign up sheets from last year in the google docs
>> folder. So there's a list of contacts for doing publicity, as well as a
>> list of all the people who signed up last year. We should use them! :)
>>
>>
>> - Shauna
>>
>>
>> On Fri, Oct 24, 2014 at 4:04 PM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com > wrote:
>>
>>
>>
>>
>>
>>
>>
>> On Thu, Oct 23, 2014 at 11:19 AM, Lauren M Stuart < lstuart at purdue.edu >
>> wrote:
>>
>>
>>
>> Hi Shauna!
>>
>> Funding -- CSWN is covering everything. We're a well-funded group this
>> year. One thing we need to know ahead of time is if we're going to have
>> mentors from out of town so that we can try to support their travel as
>> well, sort of like how we did with you and Asheesh last year. We'll need to
>> know that two weeks before the event so we can make sure we've got the
>> right paperwork to make that work smoothly.
>>
>>
>>
>> I think that's a deadline we can hit. Let's prioritize finding mentors
>> now so we know who we've got coming by two weeks out.
>>
>>
>> Here's a mentor form for people who are interested to fill out. It helps
>> us keep track of how many people we have, and what areas we've got covered,
>> so we know if we need to keep looking. It also has a link for folks who
>> want to sign up for our (completely optional) mentor training.
>>
>>
>>
>>
>>
>>
>> Publicity -- We'll handle the website. I tasked Eehita, with me as backup
>> for any problems.
>>
>> Excellent. When do you think the site will be up by?
>>
>>
>>
>>
>> Mentors -- We're contacting the main student group we know (Purdue Linux
>> Users Group, with a link to the mentor sign-up and a rough description of
>> what a mentor could do) to fish for mentors there. It hadn't occurred to me
>> to ask faculty. Should we cold-email or ask for referrals? Or both?
>>
>>
>>
>>
>>
>> I'd do both. Ask for people to mentor, and then either way follow up by
>> asking them if there are any other people they know who might be interested.
>>
>>
>> Some leads:
>>
>>
>> - There's a professor named Sabine Brunswicker who is teaching a class on
>> "open innovation" <
>> https://www.purdue.edu/opendigital/courses/research-on-open-innovation-phd-course/
>> > and who directs the Research Center for Open Digital Innovation (<
>> https://www.purdue.edu/opendigital/ >). If you're not already in contact
>> with her, you should be! She'd be a great mentor, and regardless she likely
>> knows a lot of other people who could mentor, including grad students in
>> her classes, and the research team and students from the center.
>>
>>
>> - The people involved in this Open Compute Challenge from a couple years
>> ago: < http://www.purdue.edu/opencompute/ >
>>
>>
>> - The Purdue profs listed in this article:
>> http://www.purdue.edu/uns/html4ever/2005/051114.Arns.virtual.html
>>
>>
>> - The professors and students who work on this project, which was
>> launched at Purdue: https://mygeohub.org/groups/geoshare
>>
>>
>> - Maybe these people?
>> http://www.purdue.edu/discoverypark/prism/about/software.php
>>
>>
>> Let's keep track of all the people we're talking to on the mentor
>> spreadsheet:
>>
>> https://docs.google.com/spreadsheets/d/1vOLBk9Ui8BCLUWV_8j3bOZAhw6QQSqBEMi_TAms-W4Y/edit#gid=1986340895
>>
>>
>>
>> best
>> Shauna
>>
>>
>>
>>
>>
>> Lauren
>>
>>
>>
>>
>> ----- Original Message -----
>> From: "Shauna Gordon-McKeon" < shaunagm at gmail.com >
>> To: campus-purdue-staff at lists.openhatch.org
>> Sent: Wednesday, October 22, 2014 6:33:01 PM
>> Subject: [Campus-purdue-staff] next steps
>>
>>
>>
>> Hi Lauren and Eehita,
>>
>>
>> My apologies for the radio silence the last couple of weeks! I wanted to
>> touch base and talk about the next steps.
>>
>>
>> According to Trello (< https://trello.com/b/DJa8TmiM/purdue >), we've
>> got date + location settled, but still need to figure out:
>>
>>
>>
>> - Funding: Will the school be able to provide any funds to cover food for
>> the event? If not, I can look for sponsors, but I need to know soon. I've
>> assigned all three of us to this item on Trello.
>>
>>
>> - Publicity: We should start our publicity push within the next week. To
>> do this, we should get the publicity site up. Can one of you take care of
>> it? There are links on the Trello card for how to do so. If you can't,
>> please say so, so that I know that I need to step in and do it. If you can,
>> let me know once it's ready so I can get up the domain name stuff.
>>
>>
>> - Mentors: I'm willing to take the lead on this, but it would be helpful
>> if you could let me know any students or faculty that you think might like
>> to be mentors. I've assigned myself to this on Trello.
>>
>>
>> best
>> Shauna
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>>
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>
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