[Campus-purdue-staff] bringing Open Source Comes to Campus back to Purdue

[Shauna Gordon-McKeon]

Also, I've tentatively put you down for Sun Nov 16th.  Lauren, did I read
correctly that you won't be able to attend that?  Is there a different day
that would work for you?  We might be running events the weekend before as
well - we may be able to hold the Purdue event then.

On Fri, Oct 3, 2014 at 5:04 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
wrote:

> Hi Eehita - pleasure to virtually meet you.  I've added you to the mailing
> list (CC'd above).
>
>
>>
>> I think generally Sunday is better for us (in terms of student
>> participation, anyway).  I've just made a room reservation application for
>> a central place on campus for Sunday -- it has tables, chairs, and a few
>> more electrical outlets than we did last time.
>>
>>
> Oh gosh the electrical outlets.  Flashbacks!  Yes, let's try to get a
> slightly more appropriate room this time - although it worked out fine in
> the end.  :)
>
>
>
>> So -- last year we organized via Google Docs and a mailing list, but
>> since you use Trello now (?) what do I need to do to get us started? Do you
>> anticipate being as involved in the organizing (mailing) this year as last?
>> All the old mailing list information should still be relevant, and I have
>> (currently Facebook-only) contacts at a couple of women-in-* groups to
>> (hopefully) make sure the message gets out in that direction. The PLUG
>> (Purdue Linux Users' Group) is going to help out with advertising and may
>> be able to provide mentors from their student members, too.
>>
>>
> I've created a board for the event, and invited you both to join it:
> https://trello.com/b/DJa8TmiM/purdue
>
> I can definitely help with the mailing, but I'd like you folks to take the
> lead role.  So feel free to say, "Shauna, can you customize and send
> publicity emails to these 10 departments", for instance, but you'll have to
> actively ask me to do it.  :)  That goes for pretty much all aspects of
> organizing the event: I am happy to help where needed, but I'll wait for
> you to ask.  (Mostly. Sometimes I also send emails like "Did you remember
> to send out reminder emails?" or "Maybe we should talk about food").
>
> The Trello board should help us delegate responsibility between the three
> of us and make sure everything gets done.  :)
>
>
>
>> Lauren
>>
>>
>> ----- Original Message -----
>> From: "Shauna Gordon-McKeon" <shaunagm at gmail.com>
>> To: "Lauren Marie Stuart" <lstuart at purdue.edu>
>> Sent: Thursday, October 2, 2014 5:40:02 PM
>> Subject: Re: bringing Open Source Comes to Campus back to Purdue
>>
>>
>> Hi Lauren,
>>
>>
>> Bumping this thread up, as it would be good to touch base. How did your
>> organizational meeting go?
>>
>>
>> - Shauna
>>
>>
>> On Wed, Sep 17, 2014 at 2:26 PM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com > wrote:
>>
>>
>>
>> Hi Lauren,
>>
>>
>> How did the organizational meeting go? Were you able to settle on a date?
>>
>>
>> ~ Shauna
>>
>>
>>
>>
>> On Mon, Sep 1, 2014 at 4:32 PM, Shauna Gordon-McKeon < shaunagm at gmail.com
>> > wrote:
>>
>>
>>
>> Yeah, there are elements of OSCTC that would really fit in a hackathon,
>> and I'm all for having hackathons focus on teaching and community building
>> (which I think they're far better suited for than building actually usable
>> products).
>>
>>
>> W/r/t November - it's looking great. Sunday the 16th is better than
>> Saturday the 15th, but both are doable.
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> On Mon, Sep 1, 2014 at 3:49 PM, Lauren Marie Stuart < lstuart at purdue.edu
>> > wrote:
>>
>>
>>
>> Hi Shauna!
>>
>> We're looking at the November weekend; there's an organizational meeting
>> tomorrow at which the planning might be addressed. The October weekend is
>> ideally situated, but one of our fellow student orgs is running a major
>> hackathon that weekend: http://www.boilermake.org -- I'm asking around
>> to see if there's a way to lever the OSCTC 'curriculum' in somehow. But
>> how's November looking?
>>
>>
>> Lauren
>>
>> ----- Original Message -----
>> From: "Shauna Gordon-McKeon" < shaunagm at gmail.com >
>> To: "Lauren M Stuart" < lstuart at purdue.edu >
>>
>>
>> Sent: Monday, September 1, 2014 3:32:10 PM
>> Subject: Re: bringing Open Source Comes to Campus back to Purdue
>>
>>
>> Hello Lauren,
>>
>>
>> I am back from vacation, and wanted to check in with you about the event,
>> as you said you hoped to know about timing by the end of August. Have you
>> been able to get a better sense of when would work for you?
>>
>>
>> best
>> Shauna
>>
>>
>>
>> On Thu, Aug 7, 2014 at 6:35 PM, Shauna Gordon-McKeon < shaunagm at gmail.com
>> > wrote:
>>
>>
>>
>> Hi Lauren,
>>
>> I just wanted to give you a heads up that I'll be on vacation from August
>> 15th through 31st, and will be responding to email only sporadically. It
>> sounds like we won't be able to plan much until near the end of August
>> anyway. Please do feel free to email me, though, and if there's anything
>> you need an answer to ASAP, please put "URGENT" in the subject line.
>>
>>
>> best
>> Shauna
>>
>>
>>
>>
>>
>>
>>
>> On Fri, Jul 11, 2014 at 7:07 PM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com > wrote:
>>
>>
>>
>> I'll tentatively put you in for October, then. And I'll let you know if
>> any of the other weekends is getting full, so that we can talk about how
>> likely it is that you might need to switch.
>>
>>
>>
>>
>>
>> On Fri, Jul 11, 2014 at 4:54 PM, Lauren M Stuart < lstuart at purdue.edu >
>> wrote:
>>
>>
>>
>> Great! Thanks.
>>
>> Hopefully the end of August (classes start on the 25th), but definitely
>> before the September weekend. It's much more likely that we'll go for the
>> October dates, in any case.
>>
>>
>> Lauren
>>
>> ----- Original Message -----
>> From: "Shauna Gordon-McKeon" < shaunagm at gmail.com >
>>
>>
>> To: "Lauren M Stuart" < lstuart at purdue.edu >
>> Sent: Friday, July 11, 2014 4:47:46 PM
>> Subject: Re: bringing Open Source Comes to Campus back to Purdue
>>
>>
>> Hi Lauren,
>>
>> So glad to hear it! re: the text -- the second interpretation is correct.
>> We're hoping to run a bunch of events remotely and simultaneously. We tried
>> this out during the spring a few times, and it worked quite well.
>>
>>
>> Do you have a sense of when you'll know re: the timing? It's okay if it's
>> not for a while, but I'm trying to get a sense of when we'll know even if I
>> don't know what we'll know. :)
>>
>>
>>
>> best
>> Shauna
>>
>>
>>
>>
>>
>> On Fri, Jul 11, 2014 at 4:28 PM, Lauren M Stuart < lstuart at purdue.edu >
>> wrote:
>>
>>
>>
>> Hi Shauna!
>>
>> This is just great. I'm coordinating from this end already (what I can
>> do, anyway, until people come back from summer break and start answering
>> their emails) to get another event going. I had a question about this text,
>> though:
>>
>>
>> "A practical note: this fall, we will be running events on three
>> weekends: September 13th & 14th , October 18th & 19th , and November 15th &
>> 16th ."
>> Does that mean that those are your travel dates for having mentors from
>> OpenHatch come out, or are those the dates you'd like to target for
>> synchronous several-locations events? Since here at Purdue we have access
>> to a couple of groups of more experienced contributors (the Greater
>> Lafayette Open Source Symposium, the Purdue Linux Users' Group, etc.) --
>> and, as a result of last year's event, slightly more open lines of
>> communication with them :) -- I wouldn't say that having an OHer here with
>> us is as critical to the event's success, so I think we'll be fine with a
>> more self-guided thing, but I just wanted to make sure I was reading you
>> right.
>>
>> Thanks!
>> Lauren
>>
>>
>>
>> ----- Original Message -----
>> From: "Shauna Gordon-McKeon" < shaunagm at gmail.com >
>> To: "Lauren Marie Stuart" < lstuart at purdue.edu >
>> Sent: Friday, July 11, 2014 4:08:15 PM
>> Subject: bringing Open Source Comes to Campus back to Purdue
>>
>>
>> Hi Lauren,
>>
>>
>>
>>
>> Last fall you helped us bring our introductory open source event, Open
>> Source Comes to Campus, to your school. Since then we’ve done a lot of work
>> improving our curriculum and our event-planning process. We’d love to have
>> another, even better Open Source Comes to Campus event at Purdue.
>>
>>
>> (I am especially excited about this because several maintainers for
>> OpenMRS are in Indianapolis and have expressed interest in helping people
>> contribute to OpenMRS at an event.)
>>
>>
>> Anyway, some of the major changes we’ve made:
>>
>>
>> •
>>
>> We are no longer running events personally, though OpenHatch people still
>> frequently attend events as mentors. This means we need one or more local
>> people to take on the role of lead organizer. Could it be you?
>> •
>>
>> To aid in the above, we’ve put all of our curriculum and logistics
>> information online. For instance, this trello board lists the specific
>> tasks that need to be done for a typical event (though your event may have
>> different needs).
>> •
>>
>> We provide help in a number of other ways, as listed on the program
>> website , you can find the details of what’s involved in running a full day
>> event, and how we can support you.
>>
>> •
>>
>> We’re creating self-guided versions of our entire curriculum. This means,
>> practically, that you’ll never have to worry about a mentor dropping out
>> and having to teach something you’re not comfortable with yourself -- you
>> and the attendees of your event can always go through self-guided versions
>> together.
>>
>>
>>
>> There’s plenty of other changes that I think make our events even better!
>> I’m happy to answer any questions you have about this.
>>
>>
>> A practical note: this fall, we will be running events on three weekends:
>> September 13th & 14th , October 18th & 19th , and November 15th & 16th . We
>> understand that the process for reserving space varies from school to
>> school. Please let us know if you’re generally interested in running an
>> event and we’ll figure out together which, if any, of those weekends will
>> work for you.
>>
>>
>>
>>
>> Looking forward to hearing back from you!
>>
>> - Shauna
>>
>>
>>
>>
>>
>>
>>
>>
>
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