[Campus-purdue-staff] bringing Open Source Comes to Campus back to Purdue

[Shauna Gordon-McKeon]

Hi Eehita - pleasure to virtually meet you.  I've added you to the mailing
list (CC'd above).


>
> I think generally Sunday is better for us (in terms of student
> participation, anyway).  I've just made a room reservation application for
> a central place on campus for Sunday -- it has tables, chairs, and a few
> more electrical outlets than we did last time.
>
>
Oh gosh the electrical outlets.  Flashbacks!  Yes, let's try to get a
slightly more appropriate room this time - although it worked out fine in
the end.  :)



> So -- last year we organized via Google Docs and a mailing list, but since
> you use Trello now (?) what do I need to do to get us started? Do you
> anticipate being as involved in the organizing (mailing) this year as last?
> All the old mailing list information should still be relevant, and I have
> (currently Facebook-only) contacts at a couple of women-in-* groups to
> (hopefully) make sure the message gets out in that direction. The PLUG
> (Purdue Linux Users' Group) is going to help out with advertising and may
> be able to provide mentors from their student members, too.
>
>
I've created a board for the event, and invited you both to join it:
https://trello.com/b/DJa8TmiM/purdue

I can definitely help with the mailing, but I'd like you folks to take the
lead role.  So feel free to say, "Shauna, can you customize and send
publicity emails to these 10 departments", for instance, but you'll have to
actively ask me to do it.  :)  That goes for pretty much all aspects of
organizing the event: I am happy to help where needed, but I'll wait for
you to ask.  (Mostly. Sometimes I also send emails like "Did you remember
to send out reminder emails?" or "Maybe we should talk about food").

The Trello board should help us delegate responsibility between the three
of us and make sure everything gets done.  :)



> Lauren
>
>
> ----- Original Message -----
> From: "Shauna Gordon-McKeon" <shaunagm at gmail.com>
> To: "Lauren Marie Stuart" <lstuart at purdue.edu>
> Sent: Thursday, October 2, 2014 5:40:02 PM
> Subject: Re: bringing Open Source Comes to Campus back to Purdue
>
>
> Hi Lauren,
>
>
> Bumping this thread up, as it would be good to touch base. How did your
> organizational meeting go?
>
>
> - Shauna
>
>
> On Wed, Sep 17, 2014 at 2:26 PM, Shauna Gordon-McKeon < shaunagm at gmail.com
> > wrote:
>
>
>
> Hi Lauren,
>
>
> How did the organizational meeting go? Were you able to settle on a date?
>
>
> ~ Shauna
>
>
>
>
> On Mon, Sep 1, 2014 at 4:32 PM, Shauna Gordon-McKeon < shaunagm at gmail.com
> > wrote:
>
>
>
> Yeah, there are elements of OSCTC that would really fit in a hackathon,
> and I'm all for having hackathons focus on teaching and community building
> (which I think they're far better suited for than building actually usable
> products).
>
>
> W/r/t November - it's looking great. Sunday the 16th is better than
> Saturday the 15th, but both are doable.
>
>
>
>
>
>
>
>
>
> On Mon, Sep 1, 2014 at 3:49 PM, Lauren Marie Stuart < lstuart at purdue.edu
> > wrote:
>
>
>
> Hi Shauna!
>
> We're looking at the November weekend; there's an organizational meeting
> tomorrow at which the planning might be addressed. The October weekend is
> ideally situated, but one of our fellow student orgs is running a major
> hackathon that weekend: http://www.boilermake.org -- I'm asking around to
> see if there's a way to lever the OSCTC 'curriculum' in somehow. But how's
> November looking?
>
>
> Lauren
>
> ----- Original Message -----
> From: "Shauna Gordon-McKeon" < shaunagm at gmail.com >
> To: "Lauren M Stuart" < lstuart at purdue.edu >
>
>
> Sent: Monday, September 1, 2014 3:32:10 PM
> Subject: Re: bringing Open Source Comes to Campus back to Purdue
>
>
> Hello Lauren,
>
>
> I am back from vacation, and wanted to check in with you about the event,
> as you said you hoped to know about timing by the end of August. Have you
> been able to get a better sense of when would work for you?
>
>
> best
> Shauna
>
>
>
> On Thu, Aug 7, 2014 at 6:35 PM, Shauna Gordon-McKeon < shaunagm at gmail.com
> > wrote:
>
>
>
> Hi Lauren,
>
> I just wanted to give you a heads up that I'll be on vacation from August
> 15th through 31st, and will be responding to email only sporadically. It
> sounds like we won't be able to plan much until near the end of August
> anyway. Please do feel free to email me, though, and if there's anything
> you need an answer to ASAP, please put "URGENT" in the subject line.
>
>
> best
> Shauna
>
>
>
>
>
>
>
> On Fri, Jul 11, 2014 at 7:07 PM, Shauna Gordon-McKeon < shaunagm at gmail.com
> > wrote:
>
>
>
> I'll tentatively put you in for October, then. And I'll let you know if
> any of the other weekends is getting full, so that we can talk about how
> likely it is that you might need to switch.
>
>
>
>
>
> On Fri, Jul 11, 2014 at 4:54 PM, Lauren M Stuart < lstuart at purdue.edu >
> wrote:
>
>
>
> Great! Thanks.
>
> Hopefully the end of August (classes start on the 25th), but definitely
> before the September weekend. It's much more likely that we'll go for the
> October dates, in any case.
>
>
> Lauren
>
> ----- Original Message -----
> From: "Shauna Gordon-McKeon" < shaunagm at gmail.com >
>
>
> To: "Lauren M Stuart" < lstuart at purdue.edu >
> Sent: Friday, July 11, 2014 4:47:46 PM
> Subject: Re: bringing Open Source Comes to Campus back to Purdue
>
>
> Hi Lauren,
>
> So glad to hear it! re: the text -- the second interpretation is correct.
> We're hoping to run a bunch of events remotely and simultaneously. We tried
> this out during the spring a few times, and it worked quite well.
>
>
> Do you have a sense of when you'll know re: the timing? It's okay if it's
> not for a while, but I'm trying to get a sense of when we'll know even if I
> don't know what we'll know. :)
>
>
>
> best
> Shauna
>
>
>
>
>
> On Fri, Jul 11, 2014 at 4:28 PM, Lauren M Stuart < lstuart at purdue.edu >
> wrote:
>
>
>
> Hi Shauna!
>
> This is just great. I'm coordinating from this end already (what I can do,
> anyway, until people come back from summer break and start answering their
> emails) to get another event going. I had a question about this text,
> though:
>
>
> "A practical note: this fall, we will be running events on three weekends:
> September 13th & 14th , October 18th & 19th , and November 15th & 16th ."
> Does that mean that those are your travel dates for having mentors from
> OpenHatch come out, or are those the dates you'd like to target for
> synchronous several-locations events? Since here at Purdue we have access
> to a couple of groups of more experienced contributors (the Greater
> Lafayette Open Source Symposium, the Purdue Linux Users' Group, etc.) --
> and, as a result of last year's event, slightly more open lines of
> communication with them :) -- I wouldn't say that having an OHer here with
> us is as critical to the event's success, so I think we'll be fine with a
> more self-guided thing, but I just wanted to make sure I was reading you
> right.
>
> Thanks!
> Lauren
>
>
>
> ----- Original Message -----
> From: "Shauna Gordon-McKeon" < shaunagm at gmail.com >
> To: "Lauren Marie Stuart" < lstuart at purdue.edu >
> Sent: Friday, July 11, 2014 4:08:15 PM
> Subject: bringing Open Source Comes to Campus back to Purdue
>
>
> Hi Lauren,
>
>
>
>
> Last fall you helped us bring our introductory open source event, Open
> Source Comes to Campus, to your school. Since then we’ve done a lot of work
> improving our curriculum and our event-planning process. We’d love to have
> another, even better Open Source Comes to Campus event at Purdue.
>
>
> (I am especially excited about this because several maintainers for
> OpenMRS are in Indianapolis and have expressed interest in helping people
> contribute to OpenMRS at an event.)
>
>
> Anyway, some of the major changes we’ve made:
>
>
> •
>
> We are no longer running events personally, though OpenHatch people still
> frequently attend events as mentors. This means we need one or more local
> people to take on the role of lead organizer. Could it be you?
> •
>
> To aid in the above, we’ve put all of our curriculum and logistics
> information online. For instance, this trello board lists the specific
> tasks that need to be done for a typical event (though your event may have
> different needs).
> •
>
> We provide help in a number of other ways, as listed on the program
> website , you can find the details of what’s involved in running a full day
> event, and how we can support you.
>
> •
>
> We’re creating self-guided versions of our entire curriculum. This means,
> practically, that you’ll never have to worry about a mentor dropping out
> and having to teach something you’re not comfortable with yourself -- you
> and the attendees of your event can always go through self-guided versions
> together.
>
>
>
> There’s plenty of other changes that I think make our events even better!
> I’m happy to answer any questions you have about this.
>
>
> A practical note: this fall, we will be running events on three weekends:
> September 13th & 14th , October 18th & 19th , and November 15th & 16th . We
> understand that the process for reserving space varies from school to
> school. Please let us know if you’re generally interested in running an
> event and we’ll figure out together which, if any, of those weekends will
> work for you.
>
>
>
>
> Looking forward to hearing back from you!
>
> - Shauna
>
>
>
>
>
>
>
>
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