[Campus-purdue-staff] Fwd: hosting an "Introduction to Open Source" event at Purdue in September

Tue Sep 3 13:18:21 UTC 2013

So far we have eight sign-ups for the event (although I think we should
invite one to be a mentor instead of an attendee, so really we have seven
sign ups).  That's not bad, but we should definitely do more publicity.
 Where exactly have you advertised, Lauren?  I see CSWN members and Purdue
Linux Users google group on the publicity spreadsheet, but some of the sign
ups mention hearing via Facebook?

I'll do a bunch of science and engineering emails next week when I'm back
from vacation, if no one else gets to them before then.

On Wed, Aug 28, 2013 at 11:17 PM, Lauren Marie Stuart <lstuart at purdue.edu>wrote:

>
>
> On Aug 28, 2013, at 11:02 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
> wrote:
>
> Thanks!  Will all attendees know how to get to LILY 3102, or is there a
> web site with directions to LILY that might be useful?
>
>
> Haven't found a satisfactory map yet so I'll be making my own, including
> parking and elevator access.
>
> Your plan sounds fine to me - we can provide snacks at the beginning of
> the day instead of the end, and run from 12:30 to, say, 7?
>
> I'd suggest a schedule of:
>
> 12:30 - 2:30 - tutorials
> 2:30 - 4:30 - patch workshop
> 4:30 - 5:00 - career panel
> 5:00 - 6:30 - dinner and socializing, with optional continuing to submit
> patches
>
> You can also take a look at our publicity website, which is up here:
> http://purdue.openhatch.org/
>
> Do you see any changes you'd like us to make?
>
>
> All of that looks great!
>
>
> If not, we can go ahead and begin our publicity.  I've added you, Lauren,
> to our google drive planning folder.  Specifically, there's a "publicity
> spreadsheet" where we can keep track of the different lists we've emailed
> and whether our publicity has gone out on them.  We encourage you to send
> emails to any groups you think would be interested - we find we get the
> best responses when local hosts send emails to groups and
> professors/administrators/club officers known to them.  That said, we're
> happy to send out whatever emails you don't have the time to get to.
>
> If you're up for doing some of the publicity, you'll probably want to use
> the "computer science email template", in the folder "email templates".
>  That's the one we use for computer science themed groups, departments,
> professors.  We also like to send emails to science departments, as there
> are many wonderful open source projects in the sciences, but these are
> fairly customized and it's usually easier for us to take care of.  Which
> we'll go ahead and do.  :)  Just let us know if there's a particular
> group/department/professor where you feel that your personal touch might
> help with turnout, and we'll show you how to customize the other,
> science-themed, template.
>
> Let me know if you have any questions!
>
>
> Awesome! I'll get on that spreadsheet -- we have a good list of promotion
> targets already (which I'll share on the spreadsheet) so we'll definitely
> take care of those. Thanks!
>
>
> On Wed, Aug 28, 2013 at 10:43 PM, Lauren Marie Stuart <lstuart at purdue.edu>wrote:
>
>>
>> We have a room: LILY 3102. Unfortunately we can't get into the building
>> (or any other) until 12, so that moves our start time. How badly does that
>> mess with our tentative schedule? Maybe switch lunch to light dinner
>> instead?
>>
>> Lauren
>>
>> ----- Original Message -----
>> From: "Shauna Gordon-McKeon" <shaunagm at gmail.com>
>> To: campus-purdue-staff at lists.openhatch.org
>> Sent: Wednesday, August 28, 2013 8:33:01 AM
>> Subject: [Campus-purdue-staff] Fwd: hosting an "Introduction to Open
>> Source" event at Purdue in September
>>
>>
>>
>> Forwarding this to the list.
>>
>>
>> ---------- Forwarded message ----------
>> From: Shauna Gordon-McKeon < shaunagm at gmail.com >
>> Date: Wed, Aug 28, 2013 at 8:32 AM
>> Subject: Re: [Campus-purdue-staff] hosting an "Introduction to Open
>> Source" event at Purdue in September
>> To: Lauren Marie Stuart < lstuart at purdue.edu >
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> Bloomington is about 2.5 hours' drive, and Chicago a bit more depending
>> on your ultimate destination. Late morning/early afternoon is perfect. If
>> we got started at 11 or 12, broke for lunch, then did the rest fueled by
>> snacks, would that work? What time do you need to be in Chicago, and what
>> time do you need to do what you do?
>>
>>
>>
>>
>> That sounds great. Why don't we plan to start at 11am, break for lunch
>> for 12:30-1:30, and then continue on til 5? We have no deadline for getting
>> to Chicago, beyond "not impossibly late at night" so we should be able to
>> finish whenever.
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> As for food, we usually provide a vegetarian option but are there other
>> dietary restrictions I should plan for, or suggestions in that vein? I'm
>> thinking sandwiches or a burrito bar for lunch, and bagels/spread or
>> chips/pretzels plus some fruit for the afternoon.
>>
>>
>>
>>
>> That sounds wonderful. Definitely make sure there's vegetarian options.
>> We include a question about dietary restrictions in our sign up survey so
>> we'll be able to see if there are any more restrictions over the next
>> couple of weeks.
>>
>>
>>
>>
>>
>>
>>
>>
>> Please refer to "us" as the Computer Science Women's Network at Purdue,
>> and our website is http://www.cs.purdue.edu/cswn -- we have some logos
>> on our "Resources" page if you'd like to use those.
>>
>>
>> I made an assumption that this event would be bring-your-own-device and
>> so requested a classroom (approval still pending) instead of a computer
>> lab. Should I change venues for us?
>>
>>
>> On last question, regarding titling: "Open Source Comes to Campus:
>> Purdue"?
>>
>>
>>
>>
>> Great! People should bring their own computers, so we don't need a lab.
>> The room you requested should be fine.
>>
>>
>> - Shauna
>>
>> _______________________________________________
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>> Campus-purdue-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/campus-purdue-staff
>>
>
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