[Campus-purdue-staff] Fwd: hosting an "Introduction to Open Source" event at Purdue in September

[Shauna Gordon-McKeon]

Thanks!  Will all attendees know how to get to LILY 3102, or is there a web
site with directions to LILY that might be useful?

Your plan sounds fine to me - we can provide snacks at the beginning of the
day instead of the end, and run from 12:30 to, say, 7?

I'd suggest a schedule of:

12:30 - 2:30 - tutorials
2:30 - 4:30 - patch workshop
4:30 - 5:00 - career panel
5:00 - 6:30 - dinner and socializing, with optional continuing to submit
patches

You can also take a look at our publicity website, which is up here:
http://purdue.openhatch.org/

Do you see any changes you'd like us to make?

If not, we can go ahead and begin our publicity.  I've added you, Lauren,
to our google drive planning folder.  Specifically, there's a "publicity
spreadsheet" where we can keep track of the different lists we've emailed
and whether our publicity has gone out on them.  We encourage you to send
emails to any groups you think would be interested - we find we get the
best responses when local hosts send emails to groups and
professors/administrators/club officers known to them.  That said, we're
happy to send out whatever emails you don't have the time to get to.

If you're up for doing some of the publicity, you'll probably want to use
the "computer science email template", in the folder "email templates".
 That's the one we use for computer science themed groups, departments,
professors.  We also like to send emails to science departments, as there
are many wonderful open source projects in the sciences, but these are
fairly customized and it's usually easier for us to take care of.  Which
we'll go ahead and do.  :)  Just let us know if there's a particular
group/department/professor where you feel that your personal touch might
help with turnout, and we'll show you how to customize the other,
science-themed, template.

Let me know if you have any questions!





On Wed, Aug 28, 2013 at 10:43 PM, Lauren Marie Stuart <lstuart at purdue.edu>wrote:

>
> We have a room: LILY 3102. Unfortunately we can't get into the building
> (or any other) until 12, so that moves our start time. How badly does that
> mess with our tentative schedule? Maybe switch lunch to light dinner
> instead?
>
> Lauren
>
> ----- Original Message -----
> From: "Shauna Gordon-McKeon" <shaunagm at gmail.com>
> To: campus-purdue-staff at lists.openhatch.org
> Sent: Wednesday, August 28, 2013 8:33:01 AM
> Subject: [Campus-purdue-staff] Fwd: hosting an "Introduction to Open
> Source" event at Purdue in September
>
>
>
> Forwarding this to the list.
>
>
> ---------- Forwarded message ----------
> From: Shauna Gordon-McKeon < shaunagm at gmail.com >
> Date: Wed, Aug 28, 2013 at 8:32 AM
> Subject: Re: [Campus-purdue-staff] hosting an "Introduction to Open
> Source" event at Purdue in September
> To: Lauren Marie Stuart < lstuart at purdue.edu >
>
>
>
>
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>
>
>
> Bloomington is about 2.5 hours' drive, and Chicago a bit more depending on
> your ultimate destination. Late morning/early afternoon is perfect. If we
> got started at 11 or 12, broke for lunch, then did the rest fueled by
> snacks, would that work? What time do you need to be in Chicago, and what
> time do you need to do what you do?
>
>
>
>
> That sounds great. Why don't we plan to start at 11am, break for lunch for
> 12:30-1:30, and then continue on til 5? We have no deadline for getting to
> Chicago, beyond "not impossibly late at night" so we should be able to
> finish whenever.
>
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> As for food, we usually provide a vegetarian option but are there other
> dietary restrictions I should plan for, or suggestions in that vein? I'm
> thinking sandwiches or a burrito bar for lunch, and bagels/spread or
> chips/pretzels plus some fruit for the afternoon.
>
>
>
>
> That sounds wonderful. Definitely make sure there's vegetarian options. We
> include a question about dietary restrictions in our sign up survey so
> we'll be able to see if there are any more restrictions over the next
> couple of weeks.
>
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>
> Please refer to "us" as the Computer Science Women's Network at Purdue,
> and our website is http://www.cs.purdue.edu/cswn -- we have some logos on
> our "Resources" page if you'd like to use those.
>
>
> I made an assumption that this event would be bring-your-own-device and so
> requested a classroom (approval still pending) instead of a computer lab.
> Should I change venues for us?
>
>
> On last question, regarding titling: "Open Source Comes to Campus: Purdue"?
>
>
>
>
> Great! People should bring their own computers, so we don't need a lab.
> The room you requested should be fine.
>
>
> - Shauna
>
> _______________________________________________
> Campus-purdue-staff mailing list
> Campus-purdue-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-purdue-staff
>
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