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[Campus-princeton-staff] Training meeting this Friday + info

Shauna Gordon-McKeon shaunagm at
Wed Nov 6 17:35:52 UTC 2013

> The workshop is tentatively scheduled for 10/23. There's also
> TEDxPrinceton run by the Princeton Social Entrepreneurship Initiative on
> that day, so I was thinking of moving it dt Sunday 10/24. But then fewer
> people may be able to make it. What do you guys think?
I don't think you'll have significantly poorer turn out for a Sunday than a
Saturday - that hasn't been our experience, anyway, although you know your
campus better than us.

> I think 9:30 am to 5 pm is a bit too long / early, especially if mentors
> are traveling from NYC, so I was thinking 10 am (or 10:30 am) to 3 pm.
> Lunch at 12 pm works (earlier arrival is better). Shauna, what do you think
> about the scheduling?

Doing that will mean cutting out a large part of the schedule.  You could
drop the History & Ethics section, or the career panel, and do a half hour
of projects time instead of the full two hours.  That's a shortened
schedule that will introduce tools and github, feed people, and give them a
brief exposure to what contributing to actual projects is like.  I don't
recommend it - we've found the majority of people are willing to stay for
the whole event, and I think the whole thing is valuable - but it's up to

I wouldn't worry about the timing with mentors traveling from NYC.  The
early part of the day can be done without many mentors, so it's okay if
they arrive late.

> We have 57 people who've expressed interest in the workshop. Maybe 20 of
> them will show up + some signup (15?) from our publicity emails to
> listservs + hopefully 10 mentors, so we'll have to limit the capacity to
> 40-50 or so, I think. I may be vastly under- or over-estimating. What rooms
> were you and Valerie thinking of booking?

You'll want to get a room booked ASAP as publicity is scheduled to start
Friday and you'll want to have a room to advertise.  You can use the space
checklist for guidance (
 We find when we use strong "please confirm" language we get 50% attendance
so if you get 60 sign ups, I'd expect 30 people.  30 people is totally
reasonable for an event and you should feel fine picking a space that can
only hold 40 and then capping sign ups.
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