This site is an archive; learn more about 8 years of OpenHatch.

[Campus-neiu-staff] Running an Open Source Comes to Campus Event at NEIU

meg ford meg387 at gmail.com
Wed Jan 29 20:28:31 UTC 2014 

Hi,

It might be worth it for us to schedule a meeting at NEIU so I can walk
everyone through the process of doing a workshop. It's a little involved to
explain over email. Sorry I wasn't able to come to the meeting last week, I
didn't know it was re-scheduled until the last minute and I was in a work
meeting at the time and couldn't leave.

Meg


On Wed, Jan 29, 2014 at 1:55 PM, Adler, Rachel <r-adler at neiu.edu> wrote:

> I see, Shauna.
> A weekend would be better in that case, since we probably do not have too
> many mentors on our own.
> A Saturday could work, but we do have other activities going on at that
> time on campus.
> Would a Sunday work for you guys?
>
> Do you have a system already in place where students can register for the
> event?  After people sign-up we can decide on which room to reserve based
> on the approximate number of people we think will attend.
>
>
> On Wed, Jan 22, 2014 at 6:13 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>
>> There are two main issues with running an event during the day on a week
>> day.  First, it may be difficult for students to attend the whole event.
>>  We can provide materials for students to go through on their own time, so
>> they can cover the material the night before, or at the event when they
>> arrive, but it still adds a burden to the people running the event.
>>
>> Which leads to the second issue: it will be much harder to find
>> volunteers during the 9-5 week day.  We've run one event during a weekday
>> (Rutgers, on 10/22/13).  We had 3 mentors, including myself, and about 30
>> students.  It went pretty well, but I wouldn't recommend that kind of
>> staff:student ratio when no one involved has run an OSCTC event before.
>>
>> If a weekday is the only time that works for you, I think you can still
>> run a great event, but you'd probably want to keep it fairly small, aiming
>> for 10-20 instead of our usual 25-35.  How many mentors do you think you
>> could find among NEIU's staff and graduate students?  We'd be unlikely to
>> get more than 1-2 people (if that) who could take time off of work to come
>> be mentors.
>>
>> best
>> Shauna
>>
>>
>>
>>
>>
>>
>> On Wed, Jan 22, 2014 at 1:00 PM, Adler, Rachel <r-adler at neiu.edu> wrote:
>>
>>> Do you think the event can take place on Wednesday, March 5 from 9:30 -
>>> 4p.m?
>>>
>>>
>>> On Tue, Jan 21, 2014 at 5:16 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> Sounds great.  Looking forward to hearing back from you.
>>>>
>>>> best
>>>> Shauna
>>>>
>>>>
>>>> On Tue, Jan 21, 2014 at 5:39 PM, Adler, Rachel <r-adler at neiu.edu>wrote:
>>>>
>>>>> We are meeting tomorrow at noon to discuss.
>>>>>
>>>>>
>>>>> On Tue, Jan 21, 2014 at 4:33 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Any further thoughts on when you'd like to hold this event, and if
>>>>>> you'd prefer to do a short event (one evening night) or a full event (full
>>>>>> day on a weekend day, or two weekend evenings)?
>>>>>>
>>>>>> best
>>>>>> Shauna
>>>>>>
>>>>>>
>>>>>> On Thu, Jan 16, 2014 at 2:21 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> We'd be thrilled if you wanted to open up the event to all
>>>>>>> Chicago-area students.  We'd also be enthusiastic about prioritizing
>>>>>>> outreach and registration for women and other underrepresented groups.
>>>>>>>  (The UIC event was for women-identified people only.)  But as the hosts
>>>>>>> and lead organizers, it's up to you how you want to approach the event.  :)
>>>>>>>
>>>>>>>
>>>>>>> On Thu, Jan 16, 2014 at 2:18 PM, meg ford <meg387 at gmail.com> wrote:
>>>>>>>
>>>>>>>> The UIC event was also open to students from other Chicago area
>>>>>>>> schools who wanted to attend, I'm assuming this event would be the same, is
>>>>>>>> that correct, Shauna?
>>>>>>>>
>>>>>>>>
>>>>>>>> On Thu, Jan 16, 2014 at 1:02 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> A typical event for us is a full day long, with tutorials in the
>>>>>>>>> morning covering open source communication tools (issue trackers, mailing
>>>>>>>>> lists, IRC) and a contributions workshop in the afternoon, where students
>>>>>>>>> are introduced to welcoming open source projects and get started learning
>>>>>>>>> about the project and making contributions.  We like to also have a career
>>>>>>>>> panel as well so students can get a sense of what open source career
>>>>>>>>> options there are, how current community members got involved, what open
>>>>>>>>> source opportunities there currently are for them (Google Summer of Code,
>>>>>>>>> Outreach Project for Women, etc.)
>>>>>>>>>
>>>>>>>>> We've split this up into two evenings before.  If you wanted to do
>>>>>>>>> that, I'd say the main issue is making sure that students are available
>>>>>>>>> both nights.  Otherwise it can be an issue having a third of attendees
>>>>>>>>> needing to catch up while the other two thirds are ready to keep going.
>>>>>>>>>  We've not condensed down to a single evening before, but we'd be happy to
>>>>>>>>> talk about how we might do that.
>>>>>>>>>
>>>>>>>>> As far as time to organize, you'll probably want at least 2-3
>>>>>>>>> weeks to do publicity, communicate with attendees, and find volunteers.  We
>>>>>>>>> usually aim to have a month or more of planning before an event, but have
>>>>>>>>> pulled off events with only about two weeks to go.  We don't recommend it,
>>>>>>>>> though!
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Wed, Jan 15, 2014 at 1:40 PM, Adler, Rachel <r-adler at neiu.edu>wrote:
>>>>>>>>>
>>>>>>>>>> Would a Tuesday work?  How much time in advance would we need to
>>>>>>>>>> organize? What would the day consist of?
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Mon, Jan 13, 2014 at 6:23 PM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> It's wonderful to have you all on board.  I've just created a
>>>>>>>>>>> mailing list for the event, which we can use to stay coordinated without
>>>>>>>>>>> having to do a ton of cc-ing.  I've added all of you - it should be easy to
>>>>>>>>>>> unsubscribe if you decide you don't want to be involved in the planning,
>>>>>>>>>>> but if you run into any trouble doing so, just email me and I can remove
>>>>>>>>>>> you.
>>>>>>>>>>>
>>>>>>>>>>> The next step is to pick a date and location.  As I mentioned
>>>>>>>>>>> before, you can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>>>>>>>>> find an appropriate space.  We're quite flexible regarding dates, the main
>>>>>>>>>>> constraint is that we'd like to not have any events on the same day as
>>>>>>>>>>> yours so we can focus our attention on supporting you remotely. We're
>>>>>>>>>>> generally enthusiastic about day-long, weekend events but other options are
>>>>>>>>>>> very much possible if that's what you prefer.
>>>>>>>>>>>
>>>>>>>>>>> best,
>>>>>>>>>>> Shauna
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Sun, Jan 12, 2014 at 7:02 PM, Adler, Rachel <r-adler at neiu.edu
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> The NEIU ACM Chapter is happy to get on board and help arrange.
>>>>>>>>>>>>  I have added two of the club officers to this email thread.
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Fri, Jan 10, 2014 at 2:21 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> It's a pleasure to virtually meet all of you.  Meg, thanks for
>>>>>>>>>>>>> the introductions!
>>>>>>>>>>>>>
>>>>>>>>>>>>> Our website <http://campus.openhatch.org/> provides details
>>>>>>>>>>>>> (and links to more details!) about how to run an event, but here are the
>>>>>>>>>>>>> first few steps:
>>>>>>>>>>>>>
>>>>>>>>>>>>> - You folks pick a date for the event, and find a space to
>>>>>>>>>>>>> host it.  You can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>>>>>>>>>>> find an appropriate space.  We're quite flexible regarding dates, the main
>>>>>>>>>>>>> constraint is that we'd like to not have any events on the same day as
>>>>>>>>>>>>> yours so we can focus our attention on supporting you remotely.
>>>>>>>>>>>>>
>>>>>>>>>>>>> - I'll make you a mailing list that we organizers can use to
>>>>>>>>>>>>> coordinate the event.  Whoever your lead organizers are will be made admins
>>>>>>>>>>>>> to the list, and additional people can be added as they get involved.
>>>>>>>>>>>>>
>>>>>>>>>>>>> - You send out a brief save-the-date email to the most
>>>>>>>>>>>>> important mailing lists (usually CS department, WiCS, ACM type lists).  The
>>>>>>>>>>>>> save the date email can invite those already experienced with open source
>>>>>>>>>>>>> to get involved as organizers.
>>>>>>>>>>>>>
>>>>>>>>>>>>> - I'll make a copy of this organizational folder<https://drive.google.com/#folders/0B4HP1ey91UqPb1RrN25YOFA4V3c>,
>>>>>>>>>>>>> and from there we can split up the tasks inside.  The event
>>>>>>>>>>>>> planning overview<https://docs.google.com/document/d/1HncyXIuWBklRJV07wFMUstdg2g6nIMp52ZLZWLSuCGQ/edit>document within the folder goes over all the steps in more detail.
>>>>>>>>>>>>>
>>>>>>>>>>>>> We've done our best to document every step of the process, but
>>>>>>>>>>>>> we totally support local organizers such as yourselves customizing the
>>>>>>>>>>>>> process if you think that'll work better for your campus.  We figured we'd
>>>>>>>>>>>>> err on the side of providing too much guidance.  :)
>>>>>>>>>>>>>
>>>>>>>>>>>>> I'm looking forward to working with all of you!
>>>>>>>>>>>>>
>>>>>>>>>>>>> best
>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Fri, Jan 10, 2014 at 1:28 PM, Iacobelli, Francisco <
>>>>>>>>>>>>> f-iacobelli at neiu.edu> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hello Shauna,
>>>>>>>>>>>>>> It would be great to host Open Source Comes to Campus. Please
>>>>>>>>>>>>>> let us know how we can help make this happen.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Cheers,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Thu, Jan 9, 2014 at 3:02 PM, meg ford <meg387 at gmail.com>wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Hi Shauna, Prof. Iacobelli, and Prof. Adler,
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Shauna, meet two of my professors from NEIU. Prof. Iacobelli
>>>>>>>>>>>>>>> is my advisor, and Prof. Adler is the faculty advisor for the ACM chapter.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Shauna is an organizer for Open Hatch, an organization that
>>>>>>>>>>>>>>> runs workshops to introduce newcomers to Open Source. Shauna and I were in
>>>>>>>>>>>>>>> contact last Fall when she and Asheesh Laroia were organizing an Open
>>>>>>>>>>>>>>> Source Comes to Campus event for women at UIC [1]. I mentioned to her that
>>>>>>>>>>>>>>> Prof. Iacobelli had expressed interest in having NEIU host an Open Hatch
>>>>>>>>>>>>>>> event.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Let me know how I can help as things move forward! Last time
>>>>>>>>>>>>>>> several of the women from the Chicago Python Workshop were involved in the
>>>>>>>>>>>>>>> event so I can reach out to them if we confirm that an event is a go.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Prof. Adler, I do not have the email address for the student
>>>>>>>>>>>>>>> who is head of the ACM group; if you have a chance would you mind adding
>>>>>>>>>>>>>>> him to the conversation?
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>> Meg
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> [1]http://chicago.openhatch.org/
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Thu, Jan 9, 2014 at 1:03 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Hi Meg,
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> We talked a bit last fall when you helped us run an Open
>>>>>>>>>>>>>>>> Source Comes to Campus event at UIC.  At the time you mentioned that your
>>>>>>>>>>>>>>>> advisor was interested in running an event at NEIU.  We'd love to work with
>>>>>>>>>>>>>>>> the two of you to make that happen!
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Neither Asheesh nor myself would be able to come out to
>>>>>>>>>>>>>>>> Chicago to run the event in person, so we'd need someone(s) local to take
>>>>>>>>>>>>>>>> on the role of lead organizer.  If you go to our website<http://campus.openhatch.org>,
>>>>>>>>>>>>>>>> you can find the details of what's involved in running a full day event,
>>>>>>>>>>>>>>>> and how we can support you.  We had a wonderful team of mentors in Chicago
>>>>>>>>>>>>>>>> last time, so I've got no doubt we can find enough volunteers to run
>>>>>>>>>>>>>>>> another great event.  And of course I'll be available remotely before,
>>>>>>>>>>>>>>>> during and after the event.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Let me know what you think!  And please do forward this
>>>>>>>>>>>>>>>> email along to your advisor.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> --
>>>>>>>>>>>>>> Francisco Iacobelli, Assistant Professor
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Department of Computer Science
>>>>>>>>>>>>>> Northeastern Illinois University
>>>>>>>>>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>>>>>>>>>> Phone: (773) 442 4728
>>>>>>>>>>>>>> f-iacobelli at neiu.edu
>>>>>>>>>>>>>> http://fid.cl
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> www.neiu.edu
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> Rachel F. Adler, Assistant Professor
>>>>>>>>>>>>
>>>>>>>>>>>> Department of Computer Science
>>>>>>>>>>>> Northeastern Illinois University
>>>>>>>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>>>>>>>> r-adler at neiu.edu
>>>>>>>>>>>> http://cs.neiu.edu/~radler
>>>>>>>>>>>>
>>>>>>>>>>>>  www.neiu.edu
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Rachel F. Adler, Assistant Professor
>>>>>>>>>>
>>>>>>>>>> Department of Computer Science
>>>>>>>>>> Northeastern Illinois University
>>>>>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>>>>>> r-adler at neiu.edu
>>>>>>>>>> http://cs.neiu.edu/~radler
>>>>>>>>>>
>>>>>>>>>>  www.neiu.edu
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Rachel F. Adler, Assistant Professor
>>>>>
>>>>> Department of Computer Science
>>>>> Northeastern Illinois University
>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>> r-adler at neiu.edu
>>>>> http://cs.neiu.edu/~radler
>>>>>
>>>>>  www.neiu.edu
>>>>>
>>>>>
>>>>>
>>>>
>>>> _______________________________________________
>>>> Campus-neiu-staff mailing list
>>>> Campus-neiu-staff at lists.openhatch.org
>>>> http://lists.openhatch.org/mailman/listinfo/campus-neiu-staff
>>>>
>>>>
>>>
>>>
>>> --
>>> Rachel F. Adler, Assistant Professor
>>>
>>> Department of Computer Science
>>> Northeastern Illinois University
>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>> r-adler at neiu.edu
>>> http://cs.neiu.edu/~radler
>>>
>>>  www.neiu.edu
>>>
>>>
>>>
>>> _______________________________________________
>>> Campus-neiu-staff mailing list
>>> Campus-neiu-staff at lists.openhatch.org
>>> http://lists.openhatch.org/mailman/listinfo/campus-neiu-staff
>>>
>>>
>>
>> _______________________________________________
>> Campus-neiu-staff mailing list
>> Campus-neiu-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/campus-neiu-staff
>>
>>
>
>
> --
> Rachel F. Adler, Assistant Professor
>
> Department of Computer Science
> Northeastern Illinois University
> 5500 North St. Louis Avenue, Chicago, IL 60625
> r-adler at neiu.edu
> http://cs.neiu.edu/~radler
>
>  www.neiu.edu
>
>
>
> _______________________________________________
> Campus-neiu-staff mailing list
> Campus-neiu-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-neiu-staff
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openhatch.org/pipermail/campus-neiu-staff/attachments/20140129/dfc5e0a5/attachment-0001.html>

More information about the Campus-neiu-staff mailing list