[Campus-neiu-staff] Running an Open Source Comes to Campus Event at NEIU

[Adler, Rachel]

Would a Tuesday work?  How much time in advance would we need to organize?
What would the day consist of?


On Mon, Jan 13, 2014 at 6:23 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> It's wonderful to have you all on board.  I've just created a mailing list
> for the event, which we can use to stay coordinated without having to do a
> ton of cc-ing.  I've added all of you - it should be easy to unsubscribe if
> you decide you don't want to be involved in the planning, but if you run
> into any trouble doing so, just email me and I can remove you.
>
> The next step is to pick a date and location.  As I mentioned before, you
> can use this checklist <https://openhatch.org/wiki/OSCTC_space_checklist> to
> find an appropriate space.  We're quite flexible regarding dates, the main
> constraint is that we'd like to not have any events on the same day as
> yours so we can focus our attention on supporting you remotely. We're
> generally enthusiastic about day-long, weekend events but other options are
> very much possible if that's what you prefer.
>
> best,
> Shauna
>
>
> On Sun, Jan 12, 2014 at 7:02 PM, Adler, Rachel <r-adler at neiu.edu> wrote:
>
>> The NEIU ACM Chapter is happy to get on board and help arrange.  I have
>> added two of the club officers to this email thread.
>>
>>
>> On Fri, Jan 10, 2014 at 2:21 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> It's a pleasure to virtually meet all of you.  Meg, thanks for the
>>> introductions!
>>>
>>> Our website <http://campus.openhatch.org/> provides details (and links
>>> to more details!) about how to run an event, but here are the first few
>>> steps:
>>>
>>> - You folks pick a date for the event, and find a space to host it.  You
>>> can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>> find an appropriate space.  We're quite flexible regarding dates, the main
>>> constraint is that we'd like to not have any events on the same day as
>>> yours so we can focus our attention on supporting you remotely.
>>>
>>> - I'll make you a mailing list that we organizers can use to coordinate
>>> the event.  Whoever your lead organizers are will be made admins to the
>>> list, and additional people can be added as they get involved.
>>>
>>> - You send out a brief save-the-date email to the most important mailing
>>> lists (usually CS department, WiCS, ACM type lists).  The save the date
>>> email can invite those already experienced with open source to get involved
>>> as organizers.
>>>
>>> - I'll make a copy of this organizational folder<https://drive.google.com/#folders/0B4HP1ey91UqPb1RrN25YOFA4V3c>,
>>> and from there we can split up the tasks inside.  The event planning
>>> overview<https://docs.google.com/document/d/1HncyXIuWBklRJV07wFMUstdg2g6nIMp52ZLZWLSuCGQ/edit>document within the folder goes over all the steps in more detail.
>>>
>>> We've done our best to document every step of the process, but we
>>> totally support local organizers such as yourselves customizing the process
>>> if you think that'll work better for your campus.  We figured we'd err on
>>> the side of providing too much guidance.  :)
>>>
>>> I'm looking forward to working with all of you!
>>>
>>> best
>>> Shauna
>>>
>>>
>>>
>>> On Fri, Jan 10, 2014 at 1:28 PM, Iacobelli, Francisco <
>>> f-iacobelli at neiu.edu> wrote:
>>>
>>>> Hello Shauna,
>>>> It would be great to host Open Source Comes to Campus. Please let us
>>>> know how we can help make this happen.
>>>>
>>>> Cheers,
>>>>
>>>>
>>>>
>>>> On Thu, Jan 9, 2014 at 3:02 PM, meg ford <meg387 at gmail.com> wrote:
>>>>
>>>>> Hi Shauna, Prof. Iacobelli, and Prof. Adler,
>>>>>
>>>>> Shauna, meet two of my professors from NEIU. Prof. Iacobelli is my
>>>>> advisor, and Prof. Adler is the faculty advisor for the ACM chapter.
>>>>>
>>>>> Shauna is an organizer for Open Hatch, an organization that runs
>>>>> workshops to introduce newcomers to Open Source. Shauna and I were in
>>>>> contact last Fall when she and Asheesh Laroia were organizing an Open
>>>>> Source Comes to Campus event for women at UIC [1]. I mentioned to her that
>>>>> Prof. Iacobelli had expressed interest in having NEIU host an Open Hatch
>>>>> event.
>>>>>
>>>>> Let me know how I can help as things move forward! Last time several
>>>>> of the women from the Chicago Python Workshop were involved in the event so
>>>>> I can reach out to them if we confirm that an event is a go.
>>>>>
>>>>> Prof. Adler, I do not have the email address for the student who is
>>>>> head of the ACM group; if you have a chance would you mind adding him to
>>>>> the conversation?
>>>>>
>>>>> Thanks!
>>>>> Meg
>>>>>
>>>>> [1]http://chicago.openhatch.org/
>>>>>
>>>>>
>>>>> On Thu, Jan 9, 2014 at 1:03 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Hi Meg,
>>>>>>
>>>>>> We talked a bit last fall when you helped us run an Open Source Comes
>>>>>> to Campus event at UIC.  At the time you mentioned that your advisor was
>>>>>> interested in running an event at NEIU.  We’d love to work with the two of
>>>>>> you to make that happen!
>>>>>>
>>>>>> Neither Asheesh nor myself would be able to come out to Chicago to
>>>>>> run the event in person, so we’d need someone(s) local to take on the role
>>>>>> of lead organizer.  If you go to our website<http://campus.openhatch.org>,
>>>>>> you can find the details of what’s involved in running a full day event,
>>>>>> and how we can support you.  We had a wonderful team of mentors in Chicago
>>>>>> last time, so I’ve got no doubt we can find enough volunteers to run
>>>>>> another great event.  And of course I’ll be available remotely before,
>>>>>> during and after the event.
>>>>>>
>>>>>> Let me know what you think!  And please do forward this email along
>>>>>> to your advisor.
>>>>>>
>>>>>> best,
>>>>>> Shauna
>>>>>>
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Francisco Iacobelli, Assistant Professor
>>>>
>>>> Department of Computer Science
>>>> Northeastern Illinois University
>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>> Phone: (773) 442 4728
>>>> f-iacobelli at neiu.edu
>>>> http://fid.cl
>>>>
>>>> www.neiu.edu
>>>>
>>>>
>>>>
>>>
>>
>>
>> --
>> Rachel F. Adler, Assistant Professor
>>
>> Department of Computer Science
>> Northeastern Illinois University
>> 5500 North St. Louis Avenue, Chicago, IL 60625
>> r-adler at neiu.edu
>> http://cs.neiu.edu/~radler
>>
>>  www.neiu.edu
>>
>>
>>
>


-- 
Rachel F. Adler, Assistant Professor

Department of Computer Science
Northeastern Illinois University
5500 North St. Louis Avenue, Chicago, IL 60625
r-adler at neiu.edu
http://cs.neiu.edu/~radler

 www.neiu.edu
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