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[Campus-morris-staff] UM Morris Open Hatch planning

Shauna Gordon-McKeon shaunagm at gmail.com
Tue Sep 17 17:56:54 UTC 2013 

Whatever size it ends up being, I'm sure the event itself will be great.
 Would the alums mind if you passed along their contact information? We
usually add all helpers to the staff list, which can be a trifle annoying
in terms of exposing them to a few organizing emails, but we find helpful
in terms of letting them know what to expect.


On Sun, Sep 15, 2013 at 10:53 PM, Elena Machkasova <elenam at morris.umn.edu>wrote:

>  On 9/15/2013 9:48 PM, Shauna Gordon-McKeon wrote:
>
> Ahh, thanks for explaining to me!  That's why it's good to have local
> contacts to tell you these things.  It looks like we'll have a pretty small
> event, which on the plus side means we don't need to harangue alums into
> being staff.  :)
>
> Let's wait a few days and see -- it might not be that small. Our CS
> students are well-known for signing up later rather than earlier. I am
> pretty sure there's more interest than the current list indicates. We'll
> announce it in classes again on Monday and Tuesday, and we also need to
> wait a bit for faculty in other disciplines to announce it in their
> classes.
>
> We have some alums coming, so we should have 5-ish helpers (faculty,
> staff, and alums).
>
> Thanks!
>
> Elena
>
>
>
> On Sun, Sep 15, 2013 at 10:42 PM, Nic McPhee <mcphee at morris.umn.edu>wrote:
>
>> I've already sent an e-mail to all the faculty and professional staff on
>> campus, and mailed several faculty personally. The "deparatments" you
>> mention don't really exist in the way that you're thinking. We structure
>> things differently here and don't actually have departments. The campus is
>> broadly organized into four *Divisions* (Sci & Math, Social Science,
>> Humanities, and Education) and each division has a chair and office staff
>> like a department would at a larger school. The Science and Math Division,
>> for example, has about 40 faculty, a division chair, and three office
>> staff. Computer Science is a *discipline* and has three faculty and no
>> staff or particular structure. So there's really no "department" to send an
>> e-mail to, which is why I e-mailed the whole faculty. I'll forward you a
>> copy of that next; it's fairly customized to our particular circumstances,
>> though, so I don't know that it'll be of much use elsewhere.
>>
>>  Thanks for all your help!
>>
>>     Nic
>>
>>
>>  On Sun, Sep 15, 2013 at 7:07 PM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com> wrote:
>>
>>> Would you mind giving us the list emails, not for us to use but so that
>>> we can keep track of who has been contacted?  Is that it for lists?
>>>
>>> One thing we like to do is contact science and engineering departments
>>> and pitch the event to them.  Skimming the UMN-Morris website, we'd want to
>>> contact Biology, Chemistry/Biochemistry, Economics, Environmental Science,
>>> Geology, Mathematics, Music, Physics, Psychology, Social Science,
>>> Statistics, Engineering, Chemistry, and Earth and Space Science.  We can
>>> send these emails if you'd like, and certainly can provide you with easily
>>> customizable templates if you're up for sending them.
>>>
>>>
>>>
>>>
>>>
>>> On Sat, Sep 14, 2013 at 11:21 AM, Andrew Latterner <
>>> latte048 at morris.umn.edu> wrote:
>>>
>>>> We have sent an email to the general student list. Today, I'll send it
>>>> again and another to a more specific list.
>>>> Sorry for the late response.
>>>>  -Andrew
>>>>
>>>>
>>>> On Fri, Sep 13, 2013 at 4:07 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Hello again,
>>>>>
>>>>> I just wanted to bump this thread in case you missed my last email.
>>>>>  It's prime publicity time now, so let's get to it!  :)  Again, let us know
>>>>> how we can help.
>>>>>
>>>>>  - Shauna
>>>>>
>>>>>
>>>>>
>>>>> On Wed, Sep 11, 2013 at 10:15 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Hi Nic,
>>>>>>
>>>>>> Have you been able to start publicity yet?  I'm assuming from the
>>>>>> lack of sign ups and the emptiness of the publicity spreadsheet that you
>>>>>> have not.  Regardless, let us know if there's anything we can do to help!
>>>>>>  We definitely want to start publicizing now, before people make plans for
>>>>>> the 28th!
>>>>>>
>>>>>>  best,
>>>>>> Shauna
>>>>>>
>>>>>>
>>>>>>
>>>>>>  On Tue, Sep 3, 2013 at 11:25 PM, Nic McPhee <mcphee at morris.umn.edu>wrote:
>>>>>>
>>>>>>>  The sign-up page looks great – thanks for helping put together all
>>>>>>> this infrastructure.
>>>>>>>
>>>>>>>  We are a really small campus, so there's not even really a notion
>>>>>>> of "science departments" – we're all in the Division of Science and
>>>>>>> Mathematics.
>>>>>>>
>>>>>>>  Our current plan is to advertise:
>>>>>>>
>>>>>>>    - Specifically to CSci students through an existing mailing
>>>>>>>    list, class announcements, etc.
>>>>>>>    - To the campus-wide faculty e-mail list to encourage other
>>>>>>>    faculty to encourage students in other areas.
>>>>>>>    - To the campus-wide student e-mail list.
>>>>>>>    - Via posters around campus.
>>>>>>>
>>>>>>> Does that seem reasonable?
>>>>>>>
>>>>>>>  We already have some draft e-mails set up (your templates were
>>>>>>> very helpful) and should be able to start sending things out in the next
>>>>>>> couple of days.
>>>>>>>
>>>>>>>     Nic
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Aug 28, 2013 at 5:57 PM, Shauna Gordon-McKeon <
>>>>>>> hello at openhatch.org> wrote:
>>>>>>>
>>>>>>>> I've also added you to a mailing list created for the event,
>>>>>>>> campus-morris-staff at lists.openhatch.org.  You should be able to
>>>>>>>> send emails to this list and reach all of us - Nic, Elena, Andrew, Asheesh,
>>>>>>>> and myself.  If there's anyone who you think should be added, let me know.
>>>>>>>>
>>>>>>>>
>>>>>>>> On Tue, Aug 27, 2013 at 12:39 PM, Shauna Gordon-McKeon <
>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>
>>>>>>>>> Great!  Here's the link to the website.  Take a look and let me
>>>>>>>>> know if there's anything you'd like me to change:
>>>>>>>>> http://morris.openhatch.org/
>>>>>>>>>
>>>>>>>>>  I've added the three of you (Nic, Elena, and Andrew) to a google
>>>>>>>>> drive folder that we're using to organize the event.  You can see (although
>>>>>>>>> please do not edit) the signups as we get them, in the doc titled "Sign
>>>>>>>>> Ups".  There's also a doc for coordinating our publicity efforts, titled
>>>>>>>>> "Publicity Spreadsheet".  Our next step is to populate the spreadsheet with
>>>>>>>>> a list of places to publicize the event, such as computer science or tech
>>>>>>>>> students group and department lists.  Since Morris is a small campus, this
>>>>>>>>> should be straightforward.  If you can, we'd appreciate if you sent out
>>>>>>>>> emails to Morris organizations - this kind of stuff is easier and more
>>>>>>>>> effective from hosts as you know and have relationships with the people
>>>>>>>>> you're contacting.  That said, we can handle it if you don't have the time.
>>>>>>>>>  Templates for these emails are in the folder under 'template emails', in
>>>>>>>>> the doc 'Computer Science Publicity Email'.
>>>>>>>>>
>>>>>>>>>  We'll also do a second set of publicity to science departments
>>>>>>>>> (the second sheet in the doc) which we'll handle.  However if any of you
>>>>>>>>> have good relationships with science professors or administrators and are
>>>>>>>>> willing to contact them personally, we can give you a customized email to
>>>>>>>>> send.
>>>>>>>>>
>>>>>>>>>  Let me know if you have any questions or if you don't think
>>>>>>>>> you'll be able to do the computer science emails.
>>>>>>>>>
>>>>>>>>>  - Shauna
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Sun, Aug 25, 2013 at 2:42 PM, Nic McPhee <mcphee at morris.umn.edu
>>>>>>>>> > wrote:
>>>>>>>>>
>>>>>>>>>> Sorry about dropping off the planet. Classes start Wednesday and
>>>>>>>>>> I've been buried in things that I should have done over the summer.
>>>>>>>>>>
>>>>>>>>>>  Your answers:
>>>>>>>>>>
>>>>>>>>>>    - The event is in Sci 1020 (Room 1020 in the Science
>>>>>>>>>>    Building). It's a very small campus, so that's definitely sufficient.
>>>>>>>>>>    - I think the host organization would be "The Computer
>>>>>>>>>>    Science Discipline".
>>>>>>>>>>    - Options for referring to the school: "Morris", "UMM", and
>>>>>>>>>>    "University of Minnesota, Morris".
>>>>>>>>>>
>>>>>>>>>> I've got a couple of feelers to alums and still waiting to hear
>>>>>>>>>> back.
>>>>>>>>>>
>>>>>>>>>>  Thanks,
>>>>>>>>>>
>>>>>>>>>>     Nic
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>  On Sun, Aug 25, 2013 at 7:28 AM, Shauna Gordon-McKeon <
>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hello,
>>>>>>>>>>>
>>>>>>>>>>> Still looking for answers for the following questions!  :)
>>>>>>>>>>>
>>>>>>>>>>>  - Where will the event be located?  (Building #, Building
>>>>>>>>>>> Address, Room #, Room name if applicable.)
>>>>>>>>>>> - Is there a host organization/funding organization we should
>>>>>>>>>>> credit on the website?
>>>>>>>>>>> - What is the best way to refer to the school?  "Morris"?
>>>>>>>>>>>
>>>>>>>>>>>  Also, have you contacted any alums about potentially being
>>>>>>>>>>> staffers?
>>>>>>>>>>>
>>>>>>>>>>>  best
>>>>>>>>>>>  Shauna
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Wed, Aug 21, 2013 at 9:39 PM, Shauna Gordon-McKeon <
>>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Just wanted to ping you all again re: the questions for the
>>>>>>>>>>>> website.  Once I get answers for those we can finalize the website and use
>>>>>>>>>>>> it for publicity.
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>  On Fri, Aug 16, 2013 at 5:49 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>>  We typically set up a website with a sign up form.  For
>>>>>>>>>>>>> example, our most recent event:
>>>>>>>>>>>>> http://boston-summer.openhatch.org/
>>>>>>>>>>>>>
>>>>>>>>>>>>>  It will likely take us a few days to get one up and running
>>>>>>>>>>>>> for this event - we'll let you know once we do and you can include it in
>>>>>>>>>>>>> any publicity you do.
>>>>>>>>>>>>>
>>>>>>>>>>>>>  Some questions that will help us set it up:
>>>>>>>>>>>>> - Where will the event be located?  (Building #, Building
>>>>>>>>>>>>> Address, Room #, Room name if applicable.)
>>>>>>>>>>>>> - Is there a host organization/funding organization we should
>>>>>>>>>>>>> credit on the website?
>>>>>>>>>>>>>  - What is the best way to refer to the school?  "Morris"?
>>>>>>>>>>>>>
>>>>>>>>>>>>>  I'll let Asheesh decide re: renting a car vs taking a
>>>>>>>>>>>>> shuttle.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Awesome, thanks for taking care of the rooms - both for events
>>>>>>>>>>>>> and for sleeping.  :)
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Fri, Aug 16, 2013 at 5:36 PM, Nic McPhee <
>>>>>>>>>>>>> mcphee at morris.umn.edu> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Thanks for the info on the schedule for the day. I was
>>>>>>>>>>>>>> definitely confused by the web site's info, and others might be as well.
>>>>>>>>>>>>>> Running all that on the Saturday sounds great.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>  I suspect we can get close to 6-8 helpers, especially if we
>>>>>>>>>>>>>> can get an alum or two to join us.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>  Do you want to run all the sign-ups, etc., through your
>>>>>>>>>>>>>> site? We had set up a sign-up form locally, but it hasn't been advertised
>>>>>>>>>>>>>> to anyone so we can drop it and ask people to go through you if you prefer
>>>>>>>>>>>>>> that.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>  The room I've booked definitely fits all your requirements
>>>>>>>>>>>>>> so we should be good. We may have to talk to someone about getting you on
>>>>>>>>>>>>>> the faster "internal" wifi rather than the slower, unencrypted "guest"
>>>>>>>>>>>>>> network. All the students and mentors should be internal, though, so it
>>>>>>>>>>>>>> won't be a problem for them.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>  I've booked a hotel room with 2 queens for Fri/Sat, 27/28
>>>>>>>>>>>>>> Sep, at our local Super 8.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>  How would you want to get from the MSP airport out to
>>>>>>>>>>>>>> Morris? Standard options are to rent a car or to take the shuttle (
>>>>>>>>>>>>>> http://www.executiveexpress.biz/City/36/Morris%20(UMM).aspx<http://www.executiveexpress.biz/City/36/Morris%20%28UMM%29.aspx>).
>>>>>>>>>>>>>> The shuttle doesn't run very often, so renting a car will probably give you
>>>>>>>>>>>>>> more flexibility getting to/from. Morris itself is physically quite small,
>>>>>>>>>>>>>> though, so you don't really need wheels while you're here.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Fri, Aug 16, 2013 at 4:22 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Hi Nic,
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>  We've been playing with different schedules - the one we
>>>>>>>>>>>>>>> prefer the most is a single day, all day schedule, with tutorials in the
>>>>>>>>>>>>>>> morning and a patch-submission workshop in the afternoon.  (Thanks for
>>>>>>>>>>>>>>> reminding us - we need to update that site!)  We'd plan to run that on
>>>>>>>>>>>>>>> Saturday, if that works for you.  Anyone who joins us on the career panel
>>>>>>>>>>>>>>> is welcome to stick around after for lunch - we've found that attendees are
>>>>>>>>>>>>>>> frequently too shy to ask questions on the panel but will come up to people
>>>>>>>>>>>>>>> afterwards to socialize and ask questions more informally.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>  We usually aim for 6-8 helpers (not including Asheesh and
>>>>>>>>>>>>>>> myself) at events, to maintain a low staff to attendee ratio.  But it's not
>>>>>>>>>>>>>>> the end of the world if we fall a little bit short.  Here's our blurb for
>>>>>>>>>>>>>>> potential helpers:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>  "The event runs from 10am-5pm, with coffee, bagels and
>>>>>>>>>>>>>>> socializing for an hour beforehand.  (Staff won't need to show up at 9am
>>>>>>>>>>>>>>> sharp, but should be there by quarter of ten if possible.)
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>  We're looking for people to help mentor attendees as they
>>>>>>>>>>>>>>> learn how to contribute to open source projects.  Instructors with a
>>>>>>>>>>>>>>> variety of backgrounds are welcome: while it's great if you have tons of
>>>>>>>>>>>>>>> experience using git and setting up development environments, we're also
>>>>>>>>>>>>>>> looking for people who've been involved with open source as
>>>>>>>>>>>>>>> non-programmers, who know a bit about picking bugs and submitting patches,
>>>>>>>>>>>>>>> or who just like to talk about their experiences with open source.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>  If any of this sounds appealing to you, and you're
>>>>>>>>>>>>>>> available on the 28th, email us back at hello at openhatch.org.
>>>>>>>>>>>>>>> "
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>  Feel free to use any or all of that in your email to
>>>>>>>>>>>>>>> alums.  As it says above, interested volunteers should email us at
>>>>>>>>>>>>>>> hello at openhatch.org for the most timely response.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>  As for the room, we use this checklist to make sure the
>>>>>>>>>>>>>>> room is appropriate:
>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist  The first
>>>>>>>>>>>>>>> six questions (under "Before choosing a location") are the ones we like to
>>>>>>>>>>>>>>> answer affirmatively before choosing a room.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>  - Shauna
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Fri, Aug 16, 2013 at 4:32 PM, Nic McPhee <
>>>>>>>>>>>>>>> mcphee at morris.umn.edu> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Elena's out of the country at the moment, and I'm working
>>>>>>>>>>>>>>>> on some of the set-up.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>  I've booked a classroom room that we think will work well
>>>>>>>>>>>>>>>> for the event, and I'll see if we can get a room for you for Fri/Sat (27/28
>>>>>>>>>>>>>>>> Sep).
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>  I'm a little unclear on what you want/need from us by way
>>>>>>>>>>>>>>>> of mentors. There aren't a lot of us in the faculty (and one is on
>>>>>>>>>>>>>>>> sabbatical), and while we're enthusiastic, we don't have *
>>>>>>>>>>>>>>>> tons* of experience with open source development (although
>>>>>>>>>>>>>>>> we're familiar with most of the toolkit that you describe). There aren't
>>>>>>>>>>>>>>>> likely to be lots of other pros in the area with this sort of experience
>>>>>>>>>>>>>>>> because there aren't a lot of software developers our in our part of the
>>>>>>>>>>>>>>>> state. One interesting exception is our campus director of IT (Jim Hall)
>>>>>>>>>>>>>>>> who is in his last year of a Master's focussing on Open Source development
>>>>>>>>>>>>>>>> and who has actively participated in a number of Open Source projects. He's
>>>>>>>>>>>>>>>> free on the 28th and would very much like to participate.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>  One of the upsides of doing this over Homecoming weekend
>>>>>>>>>>>>>>>> is that there may be more alums on campus than usual, and it might be
>>>>>>>>>>>>>>>> easier to find some alums that have an interest in open source development
>>>>>>>>>>>>>>>> for the panel. Your on-line schedule (
>>>>>>>>>>>>>>>> https://openhatch.org/wiki/Schedule) places the panel from
>>>>>>>>>>>>>>>> 12-12:30 and that doesn't appear to overlap with anything particular on the
>>>>>>>>>>>>>>>> homecoming calendar. If we're willing to stick with that time, I'll send
>>>>>>>>>>>>>>>> out an invite to our UMM CSci e-mail list and see if there are any
>>>>>>>>>>>>>>>> interested parties.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>  On your website (http://campus.openhatch.org/curriculum/)
>>>>>>>>>>>>>>>> you talk about *two* days: One for the workshop, and a
>>>>>>>>>>>>>>>> second project day. Since you probably won't be here for a second day, is
>>>>>>>>>>>>>>>> the idea that we'll run the project day a week or two after you leave (so
>>>>>>>>>>>>>>>> early/mid-October)?
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>  Thanks a ton for all your help,
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>     Nic
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>  On Thu, Aug 15, 2013 at 11:54 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> That sounds great!  Part of our schedule is usually a
>>>>>>>>>>>>>>>>> career panel where our mentors/helpers talk about their work in open source
>>>>>>>>>>>>>>>>> - if any alums wanted to join us for that, they'd be welcome.  Otherwise an
>>>>>>>>>>>>>>>>> informal get together afterwards also sounds wonderful.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>  We only need one room.  I think we'll be staying both
>>>>>>>>>>>>>>>>> Friday and Saturday nights.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Sun, Aug 11, 2013 at 1:34 AM, Elena Machkasova <
>>>>>>>>>>>>>>>>> elenam at morris.umn.edu> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>  Hi Shauna and Asheesh,
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> the 28th is Homecoming at UMM, but we talked about it,
>>>>>>>>>>>>>>>>>> and it looks like we should be able to do it. It may actually be a good
>>>>>>>>>>>>>>>>>> thing since some of our alums do open source development, so we can have an
>>>>>>>>>>>>>>>>>> informal discussion afterwards if you guys are interested (we usually have
>>>>>>>>>>>>>>>>>> a small get-together for CS alums and students during Homecoming, so we can
>>>>>>>>>>>>>>>>>> integrate it into the day's program).
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> We'd need to reserve hotel and rooms for the event right
>>>>>>>>>>>>>>>>>> away, though, since our two hotels tend to get overbooked quickly for
>>>>>>>>>>>>>>>>>> Homecoming. How many rooms do you need? Are you staying both Friday and
>>>>>>>>>>>>>>>>>> Saturday nights?
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Elena
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On 8/3/2013 8:14 PM, Shauna Gordon-McKeon wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Hello again!
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>  My apologies for the delay in responding.  We'd love
>>>>>>>>>>>>>>>>>> get started with planning and publicizing the event, which means of course
>>>>>>>>>>>>>>>>>> nailing down a date.  I know we spoke about September 14th, but what do you
>>>>>>>>>>>>>>>>>> think of doing the event on Saturday, September 28th?  The reason we ask is
>>>>>>>>>>>>>>>>>> that we'll be in MN the next weekend for the Grace Hopper Celebration of
>>>>>>>>>>>>>>>>>> Women in Computing.  Doing the Morris event the week before would minimize
>>>>>>>>>>>>>>>>>> travel for Asheesh and myself.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>  best
>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Sun, Jun 30, 2013 at 9:05 AM, Elena Machkasova <
>>>>>>>>>>>>>>>>>> elenam at morris.umn.edu> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Dear Asheesh,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> we've tried to contact the Twin Cities campus about the
>>>>>>>>>>>>>>>>>>> event. We've received several emails from them, but the last we've heard
>>>>>>>>>>>>>>>>>>> (and that was a while ago) they still didn't have a confirmation that they
>>>>>>>>>>>>>>>>>>> would like to do it. So I think we should at this point work under the
>>>>>>>>>>>>>>>>>>> assumption that they aren't interested.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> The way I see it there are a few options:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> 1. We can go ahead and just schedule a Morris-only
>>>>>>>>>>>>>>>>>>> event. It's a bit more expensive for us, but should be do-able. It would
>>>>>>>>>>>>>>>>>>> also be unfortunate to fly you guys all the way to MN for just one event
>>>>>>>>>>>>>>>>>>> when other schools here could benefit from your workshop as well.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> 2. You can try to contact other schools in the area:
>>>>>>>>>>>>>>>>>>> Macalester, Carleton, St. Olaf, St. John's, etc. Things get a bit more
>>>>>>>>>>>>>>>>>>> complicated with a Sunday event since some students and faculty in some of
>>>>>>>>>>>>>>>>>>> these schools attend church on Sunday (and we in Morris typically avoid
>>>>>>>>>>>>>>>>>>> Sunday morning events, partly for the same reason). It may also be a bit
>>>>>>>>>>>>>>>>>>> too late for them to plan an event for early Fall semester.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> 3. We could wait on the whole thing until later in the
>>>>>>>>>>>>>>>>>>> Fall (scheduling may be problematic for us because our students typically
>>>>>>>>>>>>>>>>>>> attend two programming contests, and then we have a senior seminar which we
>>>>>>>>>>>>>>>>>>> run as a Saturday all-day event as well) or early spring, and hope that we
>>>>>>>>>>>>>>>>>>> can get either Twin Cities or one of the other schools on board by then.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> What do you think about these options?
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> My apologies about the issues. I really didn't expect
>>>>>>>>>>>>>>>>>>> that communication with the TC campus would take so long.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Best wishes,
>>>>>>>>>>>>>>>>>>> Elena
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On 5/3/2013 11:32 PM, Asheesh Laroia wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Thu, 2 May 2013, Nic McPhee wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>  Given that it's a 3 hours drive between here and the
>>>>>>>>>>>>>>>>>>>>> Twin Cities, when would you prefer to travel?
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Would you want, for example, to drive out to Morris
>>>>>>>>>>>>>>>>>>>>> Friday night, spend Saturday here, and drive back to Cities Saturday
>>>>>>>>>>>>>>>>>>>>> evening for your Sunday event (assuming it goes that way)?
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> That sounds reasonable to me. Doing it the opposite way
>>>>>>>>>>>>>>>>>>>> could also work; I'm 2:1 in favor of the way you put it, but don't have a
>>>>>>>>>>>>>>>>>>>> very strong opinion.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>  _______________________________________________
>>>>>>> Campus-morris-staff mailing list
>>>>>>> Campus-morris-staff at lists.openhatch.org
>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-morris-staff
>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>> _______________________________________________
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>>>>> Campus-morris-staff at lists.openhatch.org
>>>>> http://lists.openhatch.org/mailman/listinfo/campus-morris-staff
>>>>>
>>>>>
>>>>
>>>> _______________________________________________
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>>>> http://lists.openhatch.org/mailman/listinfo/campus-morris-staff
>>>>
>>>>
>>>
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>>>
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>>
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