[Campus-morris-staff] UM Morris Open Hatch planning
Elena Machkasova
elenam at morris.umn.edu
Mon Sep 16 02:53:50 UTC 2013
On 9/15/2013 9:48 PM, Shauna Gordon-McKeon wrote:
> Ahh, thanks for explaining to me! That's why it's good to have local
> contacts to tell you these things. It looks like we'll have a pretty
> small event, which on the plus side means we don't need to harangue
> alums into being staff. :)
Let's wait a few days and see -- it might not be that small. Our CS
students are well-known for signing up later rather than earlier. I am
pretty sure there's more interest than the current list indicates. We'll
announce it in classes again on Monday and Tuesday, and we also need to
wait a bit for faculty in other disciplines to announce it in their
classes.
We have some alums coming, so we should have 5-ish helpers (faculty,
staff, and alums).
Thanks!
Elena
>
>
> On Sun, Sep 15, 2013 at 10:42 PM, Nic McPhee <mcphee at morris.umn.edu
> <mailto:mcphee at morris.umn.edu>> wrote:
>
> I've already sent an e-mail to all the faculty and professional
> staff on campus, and mailed several faculty personally. The
> "deparatments" you mention don't really exist in the way that
> you're thinking. We structure things differently here and don't
> actually have departments. The campus is broadly organized into
> four /Divisions/ (Sci & Math, Social Science, Humanities, and
> Education) and each division has a chair and office staff like a
> department would at a larger school. The Science and Math
> Division, for example, has about 40 faculty, a division chair, and
> three office staff. Computer Science is a /discipline/ and has
> three faculty and no staff or particular structure. So there's
> really no "department" to send an e-mail to, which is why I
> e-mailed the whole faculty. I'll forward you a copy of that next;
> it's fairly customized to our particular circumstances, though, so
> I don't know that it'll be of much use elsewhere.
>
> Thanks for all your help!
>
> Nic
>
>
> On Sun, Sep 15, 2013 at 7:07 PM, Shauna Gordon-McKeon
> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>> wrote:
>
> Would you mind giving us the list emails, not for us to use
> but so that we can keep track of who has been contacted? Is
> that it for lists?
>
> One thing we like to do is contact science and engineering
> departments and pitch the event to them. Skimming the
> UMN-Morris website, we'd want to contact Biology,
> Chemistry/Biochemistry, Economics, Environmental Science,
> Geology, Mathematics, Music, Physics, Psychology, Social
> Science, Statistics, Engineering, Chemistry, and Earth and
> Space Science. We can send these emails if you'd like, and
> certainly can provide you with easily customizable templates
> if you're up for sending them.
>
>
>
>
>
> On Sat, Sep 14, 2013 at 11:21 AM, Andrew Latterner
> <latte048 at morris.umn.edu <mailto:latte048 at morris.umn.edu>> wrote:
>
> We have sent an email to the general student list. Today,
> I'll send it again and another to a more specific list.
> Sorry for the late response.
> -Andrew
>
>
> On Fri, Sep 13, 2013 at 4:07 PM, Shauna Gordon-McKeon
> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>> wrote:
>
> Hello again,
>
> I just wanted to bump this thread in case you missed
> my last email. It's prime publicity time now, so
> let's get to it! :) Again, let us know how we can help.
>
> - Shauna
>
>
>
> On Wed, Sep 11, 2013 at 10:15 PM, Shauna Gordon-McKeon
> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>> wrote:
>
> Hi Nic,
>
> Have you been able to start publicity yet? I'm
> assuming from the lack of sign ups and the
> emptiness of the publicity spreadsheet that you
> have not. Regardless, let us know if there's
> anything we can do to help! We definitely want to
> start publicizing now, before people make plans
> for the 28th!
>
> best,
> Shauna
>
>
>
> On Tue, Sep 3, 2013 at 11:25 PM, Nic McPhee
> <mcphee at morris.umn.edu
> <mailto:mcphee at morris.umn.edu>> wrote:
>
> The sign-up page looks great -- thanks for
> helping put together all this infrastructure.
>
> We are a really small campus, so there's not
> even really a notion of "science departments"
> -- we're all in the Division of Science and
> Mathematics.
>
> Our current plan is to advertise:
>
> * Specifically to CSci students through an
> existing mailing list, class
> announcements, etc.
> * To the campus-wide faculty e-mail list to
> encourage other faculty to encourage
> students in other areas.
> * To the campus-wide student e-mail list.
> * Via posters around campus.
>
> Does that seem reasonable?
>
> We already have some draft e-mails set up
> (your templates were very helpful) and should
> be able to start sending things out in the
> next couple of days.
>
> Nic
>
>
>
> On Wed, Aug 28, 2013 at 5:57 PM, Shauna
> Gordon-McKeon <hello at openhatch.org
> <mailto:hello at openhatch.org>> wrote:
>
> I've also added you to a mailing list
> created for the event,
> campus-morris-staff at lists.openhatch.org
> <mailto:campus-morris-staff at lists.openhatch.org>.
> You should be able to send emails to this
> list and reach all of us - Nic, Elena,
> Andrew, Asheesh, and myself. If there's
> anyone who you think should be added, let
> me know.
>
>
> On Tue, Aug 27, 2013 at 12:39 PM, Shauna
> Gordon-McKeon <hello at openhatch.org
> <mailto:hello at openhatch.org>> wrote:
>
> Great! Here's the link to the
> website. Take a look and let me know
> if there's anything you'd like me to
> change:
> http://morris.openhatch.org/
>
> I've added the three of you (Nic,
> Elena, and Andrew) to a google drive
> folder that we're using to organize
> the event. You can see (although
> please do not edit) the signups as we
> get them, in the doc titled "Sign
> Ups". There's also a doc for
> coordinating our publicity efforts,
> titled "Publicity Spreadsheet". Our
> next step is to populate the
> spreadsheet with a list of places to
> publicize the event, such as computer
> science or tech students group and
> department lists. Since Morris is a
> small campus, this should be
> straightforward. If you can, we'd
> appreciate if you sent out emails to
> Morris organizations - this kind of
> stuff is easier and more effective
> from hosts as you know and have
> relationships with the people you're
> contacting. That said, we can handle
> it if you don't have the time.
> Templates for these emails are in the
> folder under 'template emails', in the
> doc 'Computer Science Publicity Email'.
>
> We'll also do a second set of
> publicity to science departments (the
> second sheet in the doc) which we'll
> handle. However if any of you have
> good relationships with science
> professors or administrators and are
> willing to contact them personally, we
> can give you a customized email to send.
>
> Let me know if you have any questions
> or if you don't think you'll be able
> to do the computer science emails.
>
> - Shauna
>
>
>
> On Sun, Aug 25, 2013 at 2:42 PM, Nic
> McPhee <mcphee at morris.umn.edu
> <mailto:mcphee at morris.umn.edu>> wrote:
>
> Sorry about dropping off the
> planet. Classes start Wednesday
> and I've been buried in things
> that I should have done over the
> summer.
>
> Your answers:
>
> * The event is in Sci 1020 (Room
> 1020 in the Science Building).
> It's a very small campus, so
> that's definitely sufficient.
> * I think the host organization
> would be "The Computer Science
> Discipline".
> * Options for referring to the
> school: "Morris", "UMM", and
> "University of Minnesota, Morris".
>
> I've got a couple of feelers to
> alums and still waiting to hear back.
>
> Thanks,
>
> Nic
>
>
>
> On Sun, Aug 25, 2013 at 7:28 AM,
> Shauna Gordon-McKeon
> <hello at openhatch.org
> <mailto:hello at openhatch.org>> wrote:
>
> Hello,
>
> Still looking for answers for
> the following questions! :)
>
> - Where will the event be
> located? (Building #,
> Building Address, Room #, Room
> name if applicable.)
> - Is there a host
> organization/funding
> organization we should credit
> on the website?
> - What is the best way to
> refer to the school? "Morris"?
>
> Also, have you contacted any
> alums about potentially being
> staffers?
>
> best
> Shauna
>
>
> On Wed, Aug 21, 2013 at 9:39
> PM, Shauna Gordon-McKeon
> <hello at openhatch.org
> <mailto:hello at openhatch.org>>
> wrote:
>
> Just wanted to ping you
> all again re: the
> questions for the website.
> Once I get answers for
> those we can finalize the
> website and use it for
> publicity.
>
>
> On Fri, Aug 16, 2013 at
> 5:49 PM, Shauna
> Gordon-McKeon
> <hello at openhatch.org
> <mailto:hello at openhatch.org>>
> wrote:
>
> We typically set up a
> website with a sign up
> form. For example,
> our most recent event:
> http://boston-summer.openhatch.org/
>
> It will likely take us
> a few days to get one
> up and running for
> this event - we'll let
> you know once we do
> and you can include it
> in any publicity you do.
>
> Some questions that
> will help us set it up:
> - Where will the event
> be located? (Building
> #, Building Address,
> Room #, Room name if
> applicable.)
> - Is there a host
> organization/funding
> organization we should
> credit on the website?
> - What is the best way
> to refer to the
> school? "Morris"?
>
> I'll let Asheesh
> decide re: renting a
> car vs taking a shuttle.
>
> Awesome, thanks for
> taking care of the
> rooms - both for
> events and for
> sleeping. :)
>
>
>
> On Fri, Aug 16, 2013
> at 5:36 PM, Nic McPhee
> <mcphee at morris.umn.edu
> <mailto:mcphee at morris.umn.edu>>
> wrote:
>
> Thanks for the
> info on the
> schedule for the
> day. I was
> definitely
> confused by the
> web site's info,
> and others might
> be as well.
> Running all that
> on the Saturday
> sounds great.
>
> I suspect we can
> get close to 6-8
> helpers,
> especially if we
> can get an alum or
> two to join us.
>
> Do you want to run
> all the sign-ups,
> etc., through your
> site? We had set
> up a sign-up form
> locally, but it
> hasn't been
> advertised to
> anyone so we can
> drop it and ask
> people to go
> through you if you
> prefer that.
>
> The room I've
> booked definitely
> fits all your
> requirements so we
> should be good. We
> may have to talk
> to someone about
> getting you on the
> faster "internal"
> wifi rather than
> the slower,
> unencrypted
> "guest" network.
> All the students
> and mentors should
> be internal,
> though, so it
> won't be a problem
> for them.
>
> I've booked a
> hotel room with 2
> queens for
> Fri/Sat, 27/28
> Sep, at our local
> Super 8.
>
> How would you want
> to get from the
> MSP airport out to
> Morris? Standard
> options are to
> rent a car or to
> take the shuttle
> (http://www.executiveexpress.biz/City/36/Morris%20(UMM).aspx
> <http://www.executiveexpress.biz/City/36/Morris%20%28UMM%29.aspx>).
> The shuttle
> doesn't run very
> often, so renting
> a car will
> probably give you
> more flexibility
> getting to/from.
> Morris itself is
> physically quite
> small, though, so
> you don't really
> need wheels while
> you're here.
>
>
> On Fri, Aug 16,
> 2013 at 4:22 PM,
> Shauna
> Gordon-McKeon
> <hello at openhatch.org
> <mailto:hello at openhatch.org>>
> wrote:
>
> Hi Nic,
>
> We've been
> playing with
> different
> schedules -
> the one we
> prefer the
> most is a
> single day,
> all day
> schedule, with
> tutorials in
> the morning
> and a
> patch-submission
> workshop in
> the afternoon.
> (Thanks for
> reminding us -
> we need to
> update that
> site!) We'd
> plan to run
> that on
> Saturday, if
> that works for
> you. Anyone
> who joins us
> on the career
> panel is
> welcome to
> stick around
> after for
> lunch - we've
> found that
> attendees are
> frequently too
> shy to ask
> questions on
> the panel but
> will come up
> to people
> afterwards to
> socialize and
> ask questions
> more informally.
>
> We usually aim
> for 6-8
> helpers (not
> including
> Asheesh and
> myself) at
> events, to
> maintain a low
> staff to
> attendee
> ratio. But
> it's not the
> end of the
> world if we
> fall a little
> bit short.
> Here's our
> blurb for
> potential helpers:
>
> "The event
> runs from
> 10am-5pm, with
> coffee, bagels
> and
> socializing
> for an hour
> beforehand.
> (Staff won't
> need to show
> up at 9am
> sharp, but
> should be
> there by
> quarter of ten
> if possible.)
>
> We're looking
> for people to
> help mentor
> attendees as
> they learn how
> to contribute
> to open source
> projects.
> Instructors
> with a variety
> of backgrounds
> are welcome:
> while it's
> great if you
> have tons of
> experience
> using git and
> setting up
> development
> environments,
> we're also
> looking for
> people who've
> been involved
> with open
> source as
> non-programmers,
> who know a bit
> about picking
> bugs and
> submitting
> patches, or
> who just like
> to talk about
> their
> experiences
> with open source.
>
>
> If any of this
> sounds
> appealing to
> you, and
> you're
> available on
> the 28th,
> email us back
> at
> hello at openhatch.org
> <mailto:hello at openhatch.org>."
>
>
> Feel free to
> use any or all
> of that in
> your email to
> alums. As it
> says above,
> interested
> volunteers
> should email
> us at
> hello at openhatch.org
> <mailto:hello at openhatch.org>
> for the most
> timely response.
>
> As for the
> room, we use
> this checklist
> to make sure
> the room is
> appropriate:
> https://openhatch.org/wiki/OSCTC_space_checklist
> The first six
> questions
> (under "Before
> choosing a
> location") are
> the ones we
> like to answer
> affirmatively
> before
> choosing a room.
>
>
> - Shauna
>
>
>
>
> On Fri, Aug
> 16, 2013 at
> 4:32 PM, Nic
> McPhee
> <mcphee at morris.umn.edu
> <mailto:mcphee at morris.umn.edu>>
> wrote:
>
> Elena's
> out of the
> country at
> the
> moment,
> and I'm
> working on
> some of
> the set-up.
>
> I've
> booked a
> classroom
> room that
> we think
> will work
> well for
> the event,
> and I'll
> see if we
> can get a
> room for
> you for
> Fri/Sat
> (27/28 Sep).
>
> I'm a
> little
> unclear on
> what you
> want/need
> from us by
> way of
> mentors.
> There
> aren't a
> lot of us
> in the
> faculty
> (and one
> is on
> sabbatical),
> and while
> we're
> enthusiastic,
> we don't
> have
> /tons/ of
> experience
> with open
> source
> development (although
> we're
> familiar
> with most
> of the
> toolkit
> that you
> describe).
> There
> aren't
> likely to
> be lots of
> other pros
> in the
> area with
> this sort
> of
> experience
> because
> there
> aren't a
> lot of
> software
> developers
> our in our
> part of
> the state.
> One
> interesting exception
> is our
> campus
> director
> of IT (Jim
> Hall) who
> is in his
> last year
> of a
> Master's
> focussing
> on Open
> Source
> development and
> who has
> actively
> participated
> in a
> number of
> Open
> Source
> projects.
> He's free
> on the
> 28th and
> would very
> much like
> to
> participate.
>
> One of the
> upsides of
> doing this
> over
> Homecoming
> weekend is
> that there
> may be
> more alums
> on campus
> than
> usual, and
> it might
> be easier
> to find
> some alums
> that have
> an
> interest
> in open
> source
> development for
> the panel.
> Your
> on-line
> schedule
> (https://openhatch.org/wiki/Schedule)
> places the
> panel from
> 12-12:30
> and that
> doesn't
> appear to
> overlap
> with
> anything
> particular
> on the
> homecoming
> calendar.
> If we're
> willing to
> stick with
> that time,
> I'll send
> out an
> invite to
> our UMM
> CSci
> e-mail
> list and
> see if
> there are
> any
> interested
> parties.
>
> On your
> website
> (http://campus.openhatch.org/curriculum/)
> you talk
> about
> /two/ days: One
> for the
> workshop,
> and a
> second
> project
> day. Since
> you
> probably
> won't be
> here for a
> second
> day, is
> the idea
> that we'll
> run the
> project
> day a week
> or two
> after you
> leave (so
> early/mid-October)?
>
> Thanks a
> ton for
> all your help,
>
> Nic
>
> On Thu,
> Aug 15,
> 2013 at
> 11:54 AM,
> Shauna
> Gordon-McKeon
> <hello at openhatch.org
> <mailto:hello at openhatch.org>>
> wrote:
>
> That
> sounds
> great!
> Part
> of our
> schedule
> is
> usually a
> career
> panel
> where
> our
> mentors/helpers
> talk
> about
> their
> work
> in
> open
> source
> - if
> any
> alums
> wanted
> to
> join
> us for
> that,
> they'd
> be
> welcome.
> Otherwise
> an
> informal
> get
> together
> afterwards
> also
> sounds
> wonderful.
>
>
> We
> only
> need
> one
> room.
> I
> think
> we'll
> be
> staying both
> Friday
> and
> Saturday
> nights.
>
>
>
> On
> Sun,
> Aug
> 11,
> 2013
> at
> 1:34
> AM,
> Elena
> Machkasova
> <elenam at morris.umn.edu
> <mailto:elenam at morris.umn.edu>>
> wrote:
>
> Hi
> Shauna
> and Asheesh,
>
> the 28th
> is
> Homecoming
> at
> UMM,
> but we
> talked
> about
> it, and
> it
> looks
> like
> we
> should
> be
> able
> to
> do
> it. It
> may actually
> be
> a
> good
> thing
> since
> some
> of
> our alums
> do
> open
> source
> development,
> so
> we
> can have
> an
> informal
> discussion
> afterwards
> if
> you guys
> are interested
> (we usually
> have
> a
> small
> get-together
> for CS
> alums
> and students
> during
> Homecoming,
> so
> we
> can integrate
> it
> into
> the day's
> program).
>
>
> We'd
> need
> to
> reserve
> hotel
> and rooms
> for the
> event
> right
> away,
> though,
> since
> our two
> hotels
> tend
> to
> get overbooked
> quickly
> for Homecoming.
> How many
> rooms
> do
> you need?
> Are you
> staying
> both
> Friday
> and Saturday
> nights?
>
>
> Thanks!
>
> Elena
>
>
> On
> 8/3/2013
> 8:14
> PM, Shauna
> Gordon-McKeon
> wrote:
>> Hello
>> again!
>>
>>
>> My apologies
>> for
>> the
>> delay
>> in responding.
>> We'd
>> love
>> get
>> started
>> with
>> planning
>> and
>> publicizing
>> the
>> event,
>> which
>> means
>> of course
>> nailing
>> down
>> a
>> date.
>> I know
>> we spoke
>> about
>> September
>> 14th,
>> but
>> what
>> do you
>> think
>> of doing
>> the
>> event
>> on Saturday,
>> September
>> 28th?
>> The
>> reason
>> we ask
>> is that
>> we'll
>> be in
>> MN the
>> next
>> weekend
>> for
>> the
>> Grace
>> Hopper
>> Celebration
>> of Women
>> in Computing.
>> Doing
>> the
>> Morris
>> event
>> the
>> week
>> before
>> would
>> minimize
>> travel
>> for
>> Asheesh
>> and
>> myself.
>>
>>
>> best
>> Shauna
>>
>>
>>
>>
>>
>> On Sun,
>> Jun
>> 30,
>> 2013
>> at 9:05
>> AM,
>> Elena
>> Machkasova
>> <elenam at morris.umn.edu
>> <mailto:elenam at morris.umn.edu>>
>> wrote:
>>
>> Dear
>> Asheesh,
>>
>> we've
>> tried
>> to
>> contact
>> the
>> Twin
>> Cities
>> campus
>> about
>> the
>> event.
>> We've
>> received
>> several
>> emails
>> from
>> them,
>> but
>> the
>> last
>> we've
>> heard
>> (and
>> that
>> was
>> a while
>> ago)
>> they
>> still
>> didn't
>> have
>> a confirmation
>> that
>> they
>> would
>> like
>> to
>> do
>> it.
>> So
>> I think
>> we
>> should
>> at
>> this
>> point
>> work
>> under
>> the
>> assumption
>> that
>> they
>> aren't
>> interested.
>>
>> The
>> way
>> I see
>> it
>> there
>> are
>> a few
>> options:
>>
>> 1.
>> We
>> can
>> go
>> ahead
>> and
>> just
>> schedule
>> a Morris-only
>> event.
>> It's
>> a bit
>> more
>> expensive
>> for
>> us,
>> but
>> should
>> be
>> do-able.
>> It
>> would
>> also
>> be
>> unfortunate
>> to
>> fly
>> you
>> guys
>> all
>> the
>> way
>> to
>> MN
>> for
>> just
>> one
>> event
>> when
>> other
>> schools
>> here
>> could
>> benefit
>> from
>> your
>> workshop
>> as
>> well.
>>
>> 2.
>> You
>> can
>> try
>> to
>> contact
>> other
>> schools
>> in
>> the
>> area:
>> Macalester,
>> Carleton,
>> St.
>> Olaf,
>> St.
>> John's,
>> etc.
>> Things
>> get
>> a bit
>> more
>> complicated
>> with
>> a Sunday
>> event
>> since
>> some
>> students
>> and
>> faculty
>> in
>> some
>> of
>> these
>> schools
>> attend
>> church
>> on
>> Sunday
>> (and
>> we
>> in
>> Morris
>> typically
>> avoid
>> Sunday
>> morning
>> events,
>> partly
>> for
>> the
>> same
>> reason).
>> It
>> may
>> also
>> be
>> a bit
>> too
>> late
>> for
>> them
>> to
>> plan
>> an
>> event
>> for
>> early
>> Fall
>> semester.
>>
>> 3.
>> We
>> could
>> wait
>> on
>> the
>> whole
>> thing
>> until
>> later
>> in
>> the
>> Fall
>> (scheduling
>> may
>> be
>> problematic
>> for
>> us
>> because
>> our
>> students
>> typically
>> attend
>> two
>> programming
>> contests,
>> and
>> then
>> we
>> have
>> a senior
>> seminar
>> which
>> we
>> run
>> as
>> a Saturday
>> all-day
>> event
>> as
>> well)
>> or
>> early
>> spring,
>> and
>> hope
>> that
>> we
>> can
>> get
>> either
>> Twin
>> Cities
>> or
>> one
>> of
>> the
>> other
>> schools
>> on
>> board
>> by
>> then.
>>
>> What
>> do
>> you
>> think
>> about
>> these
>> options?
>>
>> My
>> apologies
>> about
>> the
>> issues.
>> I really
>> didn't
>> expect
>> that
>> communication
>> with
>> the
>> TC
>> campus
>> would
>> take
>> so
>> long.
>>
>> Best
>> wishes,
>> Elena
>>
>>
>>
>> On
>> 5/3/2013
>> 11:32
>> PM,
>> Asheesh
>> Laroia
>> wrote:
>>
>> On
>> Thu,
>> 2 May
>> 2013,
>> Nic
>> McPhee
>> wrote:
>>
>> Given
>> that
>> it's
>> a 3
>> hours
>> drive
>> between
>> here
>> and
>> the
>> Twin
>> Cities,
>> when
>> would
>> you
>> prefer
>> to
>> travel?
>>
>> Would
>> you
>> want,
>> for
>> example,
>> to
>> drive
>> out
>> to
>> Morris
>> Friday
>> night,
>> spend
>> Saturday
>> here,
>> and
>> drive
>> back
>> to
>> Cities
>> Saturday
>> evening
>> for
>> your
>> Sunday
>> event
>> (assuming
>> it
>> goes
>> that
>> way)?
>>
>>
>> That
>> sounds
>> reasonable
>> to
>> me.
>> Doing
>> it
>> the
>> opposite
>> way
>> could
>> also
>> work;
>> I'm
>> 2:1
>> in
>> favor
>> of
>> the
>> way
>> you
>> put
>> it,
>> but
>> don't
>> have
>> a very
>> strong
>> opinion.
>>
>>
>>
>
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