[Campus-morris-staff] UM Morris Open Hatch planning

[Andrew Latterner]

We have sent an email to the general student list. Today, I'll send it
again and another to a more specific list.
Sorry for the late response.
-Andrew


On Fri, Sep 13, 2013 at 4:07 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> Hello again,
>
> I just wanted to bump this thread in case you missed my last email.  It's
> prime publicity time now, so let's get to it!  :)  Again, let us know how
> we can help.
>
> - Shauna
>
>
>
> On Wed, Sep 11, 2013 at 10:15 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
> > wrote:
>
>> Hi Nic,
>>
>> Have you been able to start publicity yet?  I'm assuming from the lack of
>> sign ups and the emptiness of the publicity spreadsheet that you have not.
>>  Regardless, let us know if there's anything we can do to help!  We
>> definitely want to start publicizing now, before people make plans for the
>> 28th!
>>
>> best,
>> Shauna
>>
>>
>>
>> On Tue, Sep 3, 2013 at 11:25 PM, Nic McPhee <mcphee at morris.umn.edu>wrote:
>>
>>> The sign-up page looks great – thanks for helping put together all this
>>> infrastructure.
>>>
>>> We are a really small campus, so there's not even really a notion of
>>> "science departments" – we're all in the Division of Science and
>>> Mathematics.
>>>
>>> Our current plan is to advertise:
>>>
>>>    - Specifically to CSci students through an existing mailing list,
>>>    class announcements, etc.
>>>    - To the campus-wide faculty e-mail list to encourage other faculty
>>>    to encourage students in other areas.
>>>    - To the campus-wide student e-mail list.
>>>    - Via posters around campus.
>>>
>>> Does that seem reasonable?
>>>
>>> We already have some draft e-mails set up (your templates were very
>>> helpful) and should be able to start sending things out in the next couple
>>> of days.
>>>
>>>    Nic
>>>
>>>
>>>
>>> On Wed, Aug 28, 2013 at 5:57 PM, Shauna Gordon-McKeon <
>>> hello at openhatch.org> wrote:
>>>
>>>> I've also added you to a mailing list created for the event,
>>>> campus-morris-staff at lists.openhatch.org.  You should be able to send
>>>> emails to this list and reach all of us - Nic, Elena, Andrew, Asheesh, and
>>>> myself.  If there's anyone who you think should be added, let me know.
>>>>
>>>>
>>>> On Tue, Aug 27, 2013 at 12:39 PM, Shauna Gordon-McKeon <
>>>> hello at openhatch.org> wrote:
>>>>
>>>>> Great!  Here's the link to the website.  Take a look and let me know
>>>>> if there's anything you'd like me to change:
>>>>> http://morris.openhatch.org/
>>>>>
>>>>> I've added the three of you (Nic, Elena, and Andrew) to a google drive
>>>>> folder that we're using to organize the event.  You can see (although
>>>>> please do not edit) the signups as we get them, in the doc titled "Sign
>>>>> Ups".  There's also a doc for coordinating our publicity efforts, titled
>>>>> "Publicity Spreadsheet".  Our next step is to populate the spreadsheet with
>>>>> a list of places to publicize the event, such as computer science or tech
>>>>> students group and department lists.  Since Morris is a small campus, this
>>>>> should be straightforward.  If you can, we'd appreciate if you sent out
>>>>> emails to Morris organizations - this kind of stuff is easier and more
>>>>> effective from hosts as you know and have relationships with the people
>>>>> you're contacting.  That said, we can handle it if you don't have the time.
>>>>>  Templates for these emails are in the folder under 'template emails', in
>>>>> the doc 'Computer Science Publicity Email'.
>>>>>
>>>>> We'll also do a second set of publicity to science departments (the
>>>>> second sheet in the doc) which we'll handle.  However if any of you have
>>>>> good relationships with science professors or administrators and are
>>>>> willing to contact them personally, we can give you a customized email to
>>>>> send.
>>>>>
>>>>> Let me know if you have any questions or if you don't think you'll be
>>>>> able to do the computer science emails.
>>>>>
>>>>> - Shauna
>>>>>
>>>>>
>>>>>
>>>>> On Sun, Aug 25, 2013 at 2:42 PM, Nic McPhee <mcphee at morris.umn.edu>wrote:
>>>>>
>>>>>> Sorry about dropping off the planet. Classes start Wednesday and I've
>>>>>> been buried in things that I should have done over the summer.
>>>>>>
>>>>>> Your answers:
>>>>>>
>>>>>>    - The event is in Sci 1020 (Room 1020 in the Science Building).
>>>>>>    It's a very small campus, so that's definitely sufficient.
>>>>>>    - I think the host organization would be "The Computer Science
>>>>>>    Discipline".
>>>>>>    - Options for referring to the school: "Morris", "UMM", and
>>>>>>    "University of Minnesota, Morris".
>>>>>>
>>>>>> I've got a couple of feelers to alums and still waiting to hear back.
>>>>>>
>>>>>> Thanks,
>>>>>>
>>>>>>    Nic
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Sun, Aug 25, 2013 at 7:28 AM, Shauna Gordon-McKeon <
>>>>>> hello at openhatch.org> wrote:
>>>>>>
>>>>>>> Hello,
>>>>>>>
>>>>>>> Still looking for answers for the following questions!  :)
>>>>>>>
>>>>>>> - Where will the event be located?  (Building #, Building Address,
>>>>>>> Room #, Room name if applicable.)
>>>>>>> - Is there a host organization/funding organization we should credit
>>>>>>> on the website?
>>>>>>> - What is the best way to refer to the school?  "Morris"?
>>>>>>>
>>>>>>> Also, have you contacted any alums about potentially being staffers?
>>>>>>>
>>>>>>> best
>>>>>>> Shauna
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Aug 21, 2013 at 9:39 PM, Shauna Gordon-McKeon <
>>>>>>> hello at openhatch.org> wrote:
>>>>>>>
>>>>>>>> Just wanted to ping you all again re: the questions for the
>>>>>>>> website.  Once I get answers for those we can finalize the website and use
>>>>>>>> it for publicity.
>>>>>>>>
>>>>>>>>
>>>>>>>> On Fri, Aug 16, 2013 at 5:49 PM, Shauna Gordon-McKeon <
>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>
>>>>>>>>> We typically set up a website with a sign up form.  For example,
>>>>>>>>> our most recent event: http://boston-summer.openhatch.org/
>>>>>>>>>
>>>>>>>>> It will likely take us a few days to get one up and running for
>>>>>>>>> this event - we'll let you know once we do and you can include it in any
>>>>>>>>> publicity you do.
>>>>>>>>>
>>>>>>>>> Some questions that will help us set it up:
>>>>>>>>> - Where will the event be located?  (Building #, Building Address,
>>>>>>>>> Room #, Room name if applicable.)
>>>>>>>>> - Is there a host organization/funding organization we should
>>>>>>>>> credit on the website?
>>>>>>>>> - What is the best way to refer to the school?  "Morris"?
>>>>>>>>>
>>>>>>>>> I'll let Asheesh decide re: renting a car vs taking a shuttle.
>>>>>>>>>
>>>>>>>>> Awesome, thanks for taking care of the rooms - both for events and
>>>>>>>>> for sleeping.  :)
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Fri, Aug 16, 2013 at 5:36 PM, Nic McPhee <mcphee at morris.umn.edu
>>>>>>>>> > wrote:
>>>>>>>>>
>>>>>>>>>> Thanks for the info on the schedule for the day. I was definitely
>>>>>>>>>> confused by the web site's info, and others might be as well. Running all
>>>>>>>>>> that on the Saturday sounds great.
>>>>>>>>>>
>>>>>>>>>> I suspect we can get close to 6-8 helpers, especially if we can
>>>>>>>>>> get an alum or two to join us.
>>>>>>>>>>
>>>>>>>>>> Do you want to run all the sign-ups, etc., through your site? We
>>>>>>>>>> had set up a sign-up form locally, but it hasn't been advertised to anyone
>>>>>>>>>> so we can drop it and ask people to go through you if you prefer that.
>>>>>>>>>>
>>>>>>>>>> The room I've booked definitely fits all your requirements so we
>>>>>>>>>> should be good. We may have to talk to someone about getting you on the
>>>>>>>>>> faster "internal" wifi rather than the slower, unencrypted "guest" network.
>>>>>>>>>> All the students and mentors should be internal, though, so it won't be a
>>>>>>>>>> problem for them.
>>>>>>>>>>
>>>>>>>>>> I've booked a hotel room with 2 queens for Fri/Sat, 27/28 Sep, at
>>>>>>>>>> our local Super 8.
>>>>>>>>>>
>>>>>>>>>> How would you want to get from the MSP airport out to Morris?
>>>>>>>>>> Standard options are to rent a car or to take the shuttle (
>>>>>>>>>> http://www.executiveexpress.biz/City/36/Morris%20(UMM).aspx).
>>>>>>>>>> The shuttle doesn't run very often, so renting a car will probably give you
>>>>>>>>>> more flexibility getting to/from. Morris itself is physically quite small,
>>>>>>>>>> though, so you don't really need wheels while you're here.
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Fri, Aug 16, 2013 at 4:22 PM, Shauna Gordon-McKeon <
>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi Nic,
>>>>>>>>>>>
>>>>>>>>>>> We've been playing with different schedules - the one we prefer
>>>>>>>>>>> the most is a single day, all day schedule, with tutorials in the morning
>>>>>>>>>>> and a patch-submission workshop in the afternoon.  (Thanks for reminding us
>>>>>>>>>>> - we need to update that site!)  We'd plan to run that on Saturday, if that
>>>>>>>>>>> works for you.  Anyone who joins us on the career panel is welcome to stick
>>>>>>>>>>> around after for lunch - we've found that attendees are frequently too shy
>>>>>>>>>>> to ask questions on the panel but will come up to people afterwards to
>>>>>>>>>>> socialize and ask questions more informally.
>>>>>>>>>>>
>>>>>>>>>>> We usually aim for 6-8 helpers (not including Asheesh and
>>>>>>>>>>> myself) at events, to maintain a low staff to attendee ratio.  But it's not
>>>>>>>>>>> the end of the world if we fall a little bit short.  Here's our blurb for
>>>>>>>>>>> potential helpers:
>>>>>>>>>>>
>>>>>>>>>>> "The event runs from 10am-5pm, with coffee, bagels and
>>>>>>>>>>> socializing for an hour beforehand.  (Staff won't need to show up at 9am
>>>>>>>>>>> sharp, but should be there by quarter of ten if possible.)
>>>>>>>>>>>
>>>>>>>>>>> We're looking for people to help mentor attendees as they learn
>>>>>>>>>>> how to contribute to open source projects.  Instructors with a variety of
>>>>>>>>>>> backgrounds are welcome: while it's great if you have tons of experience
>>>>>>>>>>> using git and setting up development environments, we're also looking for
>>>>>>>>>>> people who've been involved with open source as non-programmers, who know a
>>>>>>>>>>> bit about picking bugs and submitting patches, or who just like to talk
>>>>>>>>>>> about their experiences with open source.
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> If any of this sounds appealing to you, and you're available on
>>>>>>>>>>> the 28th, email us back at hello at openhatch.org."
>>>>>>>>>>>
>>>>>>>>>>> Feel free to use any or all of that in your email to alums.  As
>>>>>>>>>>> it says above, interested volunteers should email us at
>>>>>>>>>>> hello at openhatch.org for the most timely response.
>>>>>>>>>>>
>>>>>>>>>>> As for the room, we use this checklist to make sure the room is
>>>>>>>>>>> appropriate: https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>> The first six questions (under "Before choosing a location") are the ones
>>>>>>>>>>> we like to answer affirmatively before choosing a room.
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> - Shauna
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Fri, Aug 16, 2013 at 4:32 PM, Nic McPhee <
>>>>>>>>>>> mcphee at morris.umn.edu> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Elena's out of the country at the moment, and I'm working on
>>>>>>>>>>>> some of the set-up.
>>>>>>>>>>>>
>>>>>>>>>>>>  I've booked a classroom room that we think will work well for
>>>>>>>>>>>> the event, and I'll see if we can get a room for you for Fri/Sat (27/28
>>>>>>>>>>>> Sep).
>>>>>>>>>>>>
>>>>>>>>>>>> I'm a little unclear on what you want/need from us by way of
>>>>>>>>>>>> mentors. There aren't a lot of us in the faculty (and one is on
>>>>>>>>>>>> sabbatical), and while we're enthusiastic, we don't have *tons* of
>>>>>>>>>>>> experience with open source development (although we're familiar with most
>>>>>>>>>>>> of the toolkit that you describe). There aren't likely to be lots of other
>>>>>>>>>>>> pros in the area with this sort of experience because there aren't a lot of
>>>>>>>>>>>> software developers our in our part of the state. One interesting exception
>>>>>>>>>>>> is our campus director of IT (Jim Hall) who is in his last year of a
>>>>>>>>>>>> Master's focussing on Open Source development and who has actively
>>>>>>>>>>>> participated in a number of Open Source projects. He's free on the 28th and
>>>>>>>>>>>> would very much like to participate.
>>>>>>>>>>>>
>>>>>>>>>>>> One of the upsides of doing this over Homecoming weekend is
>>>>>>>>>>>> that there may be more alums on campus than usual, and it might be easier
>>>>>>>>>>>> to find some alums that have an interest in open source development for the
>>>>>>>>>>>> panel. Your on-line schedule (
>>>>>>>>>>>> https://openhatch.org/wiki/Schedule) places the panel from
>>>>>>>>>>>> 12-12:30 and that doesn't appear to overlap with anything particular on the
>>>>>>>>>>>> homecoming calendar. If we're willing to stick with that time, I'll send
>>>>>>>>>>>> out an invite to our UMM CSci e-mail list and see if there are any
>>>>>>>>>>>> interested parties.
>>>>>>>>>>>>
>>>>>>>>>>>> On your website (http://campus.openhatch.org/curriculum/) you
>>>>>>>>>>>> talk about *two* days: One for the workshop, and a second
>>>>>>>>>>>> project day. Since you probably won't be here for a second day, is the idea
>>>>>>>>>>>> that we'll run the project day a week or two after you leave (so
>>>>>>>>>>>> early/mid-October)?
>>>>>>>>>>>>
>>>>>>>>>>>> Thanks a ton for all your help,
>>>>>>>>>>>>
>>>>>>>>>>>>    Nic
>>>>>>>>>>>>
>>>>>>>>>>>> On Thu, Aug 15, 2013 at 11:54 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> That sounds great!  Part of our schedule is usually a career
>>>>>>>>>>>>> panel where our mentors/helpers talk about their work in open source - if
>>>>>>>>>>>>> any alums wanted to join us for that, they'd be welcome.  Otherwise an
>>>>>>>>>>>>> informal get together afterwards also sounds wonderful.
>>>>>>>>>>>>>
>>>>>>>>>>>>> We only need one room.  I think we'll be staying both Friday
>>>>>>>>>>>>> and Saturday nights.
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Sun, Aug 11, 2013 at 1:34 AM, Elena Machkasova <
>>>>>>>>>>>>> elenam at morris.umn.edu> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>>  Hi Shauna and Asheesh,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> the 28th is Homecoming at UMM, but we talked about it, and it
>>>>>>>>>>>>>> looks like we should be able to do it. It may actually be a good thing
>>>>>>>>>>>>>> since some of our alums do open source development, so we can have an
>>>>>>>>>>>>>> informal discussion afterwards if you guys are interested (we usually have
>>>>>>>>>>>>>> a small get-together for CS alums and students during Homecoming, so we can
>>>>>>>>>>>>>> integrate it into the day's program).
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> We'd need to reserve hotel and rooms for the event right
>>>>>>>>>>>>>> away, though, since our two hotels tend to get overbooked quickly for
>>>>>>>>>>>>>> Homecoming. How many rooms do you need? Are you staying both Friday and
>>>>>>>>>>>>>> Saturday nights?
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Elena
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On 8/3/2013 8:14 PM, Shauna Gordon-McKeon wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hello again!
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>  My apologies for the delay in responding.  We'd love get
>>>>>>>>>>>>>> started with planning and publicizing the event, which means of course
>>>>>>>>>>>>>> nailing down a date.  I know we spoke about September 14th, but what do you
>>>>>>>>>>>>>> think of doing the event on Saturday, September 28th?  The reason we ask is
>>>>>>>>>>>>>> that we'll be in MN the next weekend for the Grace Hopper Celebration of
>>>>>>>>>>>>>> Women in Computing.  Doing the Morris event the week before would minimize
>>>>>>>>>>>>>> travel for Asheesh and myself.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>  best
>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Sun, Jun 30, 2013 at 9:05 AM, Elena Machkasova <
>>>>>>>>>>>>>> elenam at morris.umn.edu> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Dear Asheesh,
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> we've tried to contact the Twin Cities campus about the
>>>>>>>>>>>>>>> event. We've received several emails from them, but the last we've heard
>>>>>>>>>>>>>>> (and that was a while ago) they still didn't have a confirmation that they
>>>>>>>>>>>>>>> would like to do it. So I think we should at this point work under the
>>>>>>>>>>>>>>> assumption that they aren't interested.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> The way I see it there are a few options:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> 1. We can go ahead and just schedule a Morris-only event.
>>>>>>>>>>>>>>> It's a bit more expensive for us, but should be do-able. It would also be
>>>>>>>>>>>>>>> unfortunate to fly you guys all the way to MN for just one event when other
>>>>>>>>>>>>>>> schools here could benefit from your workshop as well.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> 2. You can try to contact other schools in the area:
>>>>>>>>>>>>>>> Macalester, Carleton, St. Olaf, St. John's, etc. Things get a bit more
>>>>>>>>>>>>>>> complicated with a Sunday event since some students and faculty in some of
>>>>>>>>>>>>>>> these schools attend church on Sunday (and we in Morris typically avoid
>>>>>>>>>>>>>>> Sunday morning events, partly for the same reason). It may also be a bit
>>>>>>>>>>>>>>> too late for them to plan an event for early Fall semester.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> 3. We could wait on the whole thing until later in the Fall
>>>>>>>>>>>>>>> (scheduling may be problematic for us because our students typically attend
>>>>>>>>>>>>>>> two programming contests, and then we have a senior seminar which we run as
>>>>>>>>>>>>>>> a Saturday all-day event as well) or early spring, and hope that we can get
>>>>>>>>>>>>>>> either Twin Cities or one of the other schools on board by then.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> What do you think about these options?
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> My apologies about the issues. I really didn't expect that
>>>>>>>>>>>>>>> communication with the TC campus would take so long.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Best wishes,
>>>>>>>>>>>>>>> Elena
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On 5/3/2013 11:32 PM, Asheesh Laroia wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Thu, 2 May 2013, Nic McPhee wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>  Given that it's a 3 hours drive between here and the Twin
>>>>>>>>>>>>>>>>> Cities, when would you prefer to travel?
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Would you want, for example, to drive out to Morris Friday
>>>>>>>>>>>>>>>>> night, spend Saturday here, and drive back to Cities Saturday evening for
>>>>>>>>>>>>>>>>> your Sunday event (assuming it goes that way)?
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> That sounds reasonable to me. Doing it the opposite way
>>>>>>>>>>>>>>>> could also work; I'm 2:1 in favor of the way you put it, but don't have a
>>>>>>>>>>>>>>>> very strong opinion.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>> _______________________________________________
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>>> Campus-morris-staff at lists.openhatch.org
>>> http://lists.openhatch.org/mailman/listinfo/campus-morris-staff
>>>
>>>
>>
>
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