[Campus-morris-staff] UM Morris Open Hatch planning

[Shauna Gordon-McKeon]

Hello again,

I just wanted to bump this thread in case you missed my last email.  It's
prime publicity time now, so let's get to it!  :)  Again, let us know how
we can help.

- Shauna


On Wed, Sep 11, 2013 at 10:15 PM, Shauna Gordon-McKeon
<shaunagm at gmail.com>wrote:

> Hi Nic,
>
> Have you been able to start publicity yet?  I'm assuming from the lack of
> sign ups and the emptiness of the publicity spreadsheet that you have not.
>  Regardless, let us know if there's anything we can do to help!  We
> definitely want to start publicizing now, before people make plans for the
> 28th!
>
> best,
> Shauna
>
>
>
> On Tue, Sep 3, 2013 at 11:25 PM, Nic McPhee <mcphee at morris.umn.edu> wrote:
>
>> The sign-up page looks great – thanks for helping put together all this
>> infrastructure.
>>
>> We are a really small campus, so there's not even really a notion of
>> "science departments" – we're all in the Division of Science and
>> Mathematics.
>>
>> Our current plan is to advertise:
>>
>>    - Specifically to CSci students through an existing mailing list,
>>    class announcements, etc.
>>    - To the campus-wide faculty e-mail list to encourage other faculty
>>    to encourage students in other areas.
>>    - To the campus-wide student e-mail list.
>>    - Via posters around campus.
>>
>> Does that seem reasonable?
>>
>> We already have some draft e-mails set up (your templates were very
>> helpful) and should be able to start sending things out in the next couple
>> of days.
>>
>>    Nic
>>
>>
>>
>> On Wed, Aug 28, 2013 at 5:57 PM, Shauna Gordon-McKeon <
>> hello at openhatch.org> wrote:
>>
>>> I've also added you to a mailing list created for the event,
>>> campus-morris-staff at lists.openhatch.org.  You should be able to send
>>> emails to this list and reach all of us - Nic, Elena, Andrew, Asheesh, and
>>> myself.  If there's anyone who you think should be added, let me know.
>>>
>>>
>>> On Tue, Aug 27, 2013 at 12:39 PM, Shauna Gordon-McKeon <
>>> hello at openhatch.org> wrote:
>>>
>>>> Great!  Here's the link to the website.  Take a look and let me know if
>>>> there's anything you'd like me to change:
>>>> http://morris.openhatch.org/
>>>>
>>>> I've added the three of you (Nic, Elena, and Andrew) to a google drive
>>>> folder that we're using to organize the event.  You can see (although
>>>> please do not edit) the signups as we get them, in the doc titled "Sign
>>>> Ups".  There's also a doc for coordinating our publicity efforts, titled
>>>> "Publicity Spreadsheet".  Our next step is to populate the spreadsheet with
>>>> a list of places to publicize the event, such as computer science or tech
>>>> students group and department lists.  Since Morris is a small campus, this
>>>> should be straightforward.  If you can, we'd appreciate if you sent out
>>>> emails to Morris organizations - this kind of stuff is easier and more
>>>> effective from hosts as you know and have relationships with the people
>>>> you're contacting.  That said, we can handle it if you don't have the time.
>>>>  Templates for these emails are in the folder under 'template emails', in
>>>> the doc 'Computer Science Publicity Email'.
>>>>
>>>> We'll also do a second set of publicity to science departments (the
>>>> second sheet in the doc) which we'll handle.  However if any of you have
>>>> good relationships with science professors or administrators and are
>>>> willing to contact them personally, we can give you a customized email to
>>>> send.
>>>>
>>>> Let me know if you have any questions or if you don't think you'll be
>>>> able to do the computer science emails.
>>>>
>>>> - Shauna
>>>>
>>>>
>>>>
>>>> On Sun, Aug 25, 2013 at 2:42 PM, Nic McPhee <mcphee at morris.umn.edu>wrote:
>>>>
>>>>> Sorry about dropping off the planet. Classes start Wednesday and I've
>>>>> been buried in things that I should have done over the summer.
>>>>>
>>>>> Your answers:
>>>>>
>>>>>    - The event is in Sci 1020 (Room 1020 in the Science Building).
>>>>>    It's a very small campus, so that's definitely sufficient.
>>>>>    - I think the host organization would be "The Computer Science
>>>>>    Discipline".
>>>>>    - Options for referring to the school: "Morris", "UMM", and
>>>>>    "University of Minnesota, Morris".
>>>>>
>>>>> I've got a couple of feelers to alums and still waiting to hear back.
>>>>>
>>>>> Thanks,
>>>>>
>>>>>    Nic
>>>>>
>>>>>
>>>>>
>>>>> On Sun, Aug 25, 2013 at 7:28 AM, Shauna Gordon-McKeon <
>>>>> hello at openhatch.org> wrote:
>>>>>
>>>>>> Hello,
>>>>>>
>>>>>> Still looking for answers for the following questions!  :)
>>>>>>
>>>>>> - Where will the event be located?  (Building #, Building Address,
>>>>>> Room #, Room name if applicable.)
>>>>>> - Is there a host organization/funding organization we should credit
>>>>>> on the website?
>>>>>> - What is the best way to refer to the school?  "Morris"?
>>>>>>
>>>>>> Also, have you contacted any alums about potentially being staffers?
>>>>>>
>>>>>> best
>>>>>> Shauna
>>>>>>
>>>>>>
>>>>>> On Wed, Aug 21, 2013 at 9:39 PM, Shauna Gordon-McKeon <
>>>>>> hello at openhatch.org> wrote:
>>>>>>
>>>>>>> Just wanted to ping you all again re: the questions for the website.
>>>>>>>  Once I get answers for those we can finalize the website and use it for
>>>>>>> publicity.
>>>>>>>
>>>>>>>
>>>>>>> On Fri, Aug 16, 2013 at 5:49 PM, Shauna Gordon-McKeon <
>>>>>>> hello at openhatch.org> wrote:
>>>>>>>
>>>>>>>> We typically set up a website with a sign up form.  For example,
>>>>>>>> our most recent event: http://boston-summer.openhatch.org/
>>>>>>>>
>>>>>>>> It will likely take us a few days to get one up and running for
>>>>>>>> this event - we'll let you know once we do and you can include it in any
>>>>>>>> publicity you do.
>>>>>>>>
>>>>>>>> Some questions that will help us set it up:
>>>>>>>> - Where will the event be located?  (Building #, Building Address,
>>>>>>>> Room #, Room name if applicable.)
>>>>>>>> - Is there a host organization/funding organization we should
>>>>>>>> credit on the website?
>>>>>>>> - What is the best way to refer to the school?  "Morris"?
>>>>>>>>
>>>>>>>> I'll let Asheesh decide re: renting a car vs taking a shuttle.
>>>>>>>>
>>>>>>>> Awesome, thanks for taking care of the rooms - both for events and
>>>>>>>> for sleeping.  :)
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Fri, Aug 16, 2013 at 5:36 PM, Nic McPhee <mcphee at morris.umn.edu>wrote:
>>>>>>>>
>>>>>>>>> Thanks for the info on the schedule for the day. I was definitely
>>>>>>>>> confused by the web site's info, and others might be as well. Running all
>>>>>>>>> that on the Saturday sounds great.
>>>>>>>>>
>>>>>>>>> I suspect we can get close to 6-8 helpers, especially if we can
>>>>>>>>> get an alum or two to join us.
>>>>>>>>>
>>>>>>>>> Do you want to run all the sign-ups, etc., through your site? We
>>>>>>>>> had set up a sign-up form locally, but it hasn't been advertised to anyone
>>>>>>>>> so we can drop it and ask people to go through you if you prefer that.
>>>>>>>>>
>>>>>>>>> The room I've booked definitely fits all your requirements so we
>>>>>>>>> should be good. We may have to talk to someone about getting you on the
>>>>>>>>> faster "internal" wifi rather than the slower, unencrypted "guest" network.
>>>>>>>>> All the students and mentors should be internal, though, so it won't be a
>>>>>>>>> problem for them.
>>>>>>>>>
>>>>>>>>> I've booked a hotel room with 2 queens for Fri/Sat, 27/28 Sep, at
>>>>>>>>> our local Super 8.
>>>>>>>>>
>>>>>>>>> How would you want to get from the MSP airport out to Morris?
>>>>>>>>> Standard options are to rent a car or to take the shuttle (
>>>>>>>>> http://www.executiveexpress.biz/City/36/Morris%20(UMM).aspx). The
>>>>>>>>> shuttle doesn't run very often, so renting a car will probably give you
>>>>>>>>> more flexibility getting to/from. Morris itself is physically quite small,
>>>>>>>>> though, so you don't really need wheels while you're here.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Fri, Aug 16, 2013 at 4:22 PM, Shauna Gordon-McKeon <
>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>
>>>>>>>>>> Hi Nic,
>>>>>>>>>>
>>>>>>>>>> We've been playing with different schedules - the one we prefer
>>>>>>>>>> the most is a single day, all day schedule, with tutorials in the morning
>>>>>>>>>> and a patch-submission workshop in the afternoon.  (Thanks for reminding us
>>>>>>>>>> - we need to update that site!)  We'd plan to run that on Saturday, if that
>>>>>>>>>> works for you.  Anyone who joins us on the career panel is welcome to stick
>>>>>>>>>> around after for lunch - we've found that attendees are frequently too shy
>>>>>>>>>> to ask questions on the panel but will come up to people afterwards to
>>>>>>>>>> socialize and ask questions more informally.
>>>>>>>>>>
>>>>>>>>>> We usually aim for 6-8 helpers (not including Asheesh and myself)
>>>>>>>>>> at events, to maintain a low staff to attendee ratio.  But it's not the end
>>>>>>>>>> of the world if we fall a little bit short.  Here's our blurb for potential
>>>>>>>>>> helpers:
>>>>>>>>>>
>>>>>>>>>> "The event runs from 10am-5pm, with coffee, bagels and
>>>>>>>>>> socializing for an hour beforehand.  (Staff won't need to show up at 9am
>>>>>>>>>> sharp, but should be there by quarter of ten if possible.)
>>>>>>>>>>
>>>>>>>>>> We're looking for people to help mentor attendees as they learn
>>>>>>>>>> how to contribute to open source projects.  Instructors with a variety of
>>>>>>>>>> backgrounds are welcome: while it's great if you have tons of experience
>>>>>>>>>> using git and setting up development environments, we're also looking for
>>>>>>>>>> people who've been involved with open source as non-programmers, who know a
>>>>>>>>>> bit about picking bugs and submitting patches, or who just like to talk
>>>>>>>>>> about their experiences with open source.
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> If any of this sounds appealing to you, and you're available on
>>>>>>>>>> the 28th, email us back at hello at openhatch.org."
>>>>>>>>>>
>>>>>>>>>> Feel free to use any or all of that in your email to alums.  As
>>>>>>>>>> it says above, interested volunteers should email us at
>>>>>>>>>> hello at openhatch.org for the most timely response.
>>>>>>>>>>
>>>>>>>>>> As for the room, we use this checklist to make sure the room is
>>>>>>>>>> appropriate: https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>> The first six questions (under "Before choosing a location") are the ones
>>>>>>>>>> we like to answer affirmatively before choosing a room.
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> - Shauna
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Fri, Aug 16, 2013 at 4:32 PM, Nic McPhee <
>>>>>>>>>> mcphee at morris.umn.edu> wrote:
>>>>>>>>>>
>>>>>>>>>>> Elena's out of the country at the moment, and I'm working on
>>>>>>>>>>> some of the set-up.
>>>>>>>>>>>
>>>>>>>>>>>  I've booked a classroom room that we think will work well for
>>>>>>>>>>> the event, and I'll see if we can get a room for you for Fri/Sat (27/28
>>>>>>>>>>> Sep).
>>>>>>>>>>>
>>>>>>>>>>> I'm a little unclear on what you want/need from us by way of
>>>>>>>>>>> mentors. There aren't a lot of us in the faculty (and one is on
>>>>>>>>>>> sabbatical), and while we're enthusiastic, we don't have *tons* of
>>>>>>>>>>> experience with open source development (although we're familiar with most
>>>>>>>>>>> of the toolkit that you describe). There aren't likely to be lots of other
>>>>>>>>>>> pros in the area with this sort of experience because there aren't a lot of
>>>>>>>>>>> software developers our in our part of the state. One interesting exception
>>>>>>>>>>> is our campus director of IT (Jim Hall) who is in his last year of a
>>>>>>>>>>> Master's focussing on Open Source development and who has actively
>>>>>>>>>>> participated in a number of Open Source projects. He's free on the 28th and
>>>>>>>>>>> would very much like to participate.
>>>>>>>>>>>
>>>>>>>>>>> One of the upsides of doing this over Homecoming weekend is that
>>>>>>>>>>> there may be more alums on campus than usual, and it might be easier to
>>>>>>>>>>> find some alums that have an interest in open source development for the
>>>>>>>>>>> panel. Your on-line schedule (
>>>>>>>>>>> https://openhatch.org/wiki/Schedule) places the panel from
>>>>>>>>>>> 12-12:30 and that doesn't appear to overlap with anything particular on the
>>>>>>>>>>> homecoming calendar. If we're willing to stick with that time, I'll send
>>>>>>>>>>> out an invite to our UMM CSci e-mail list and see if there are any
>>>>>>>>>>> interested parties.
>>>>>>>>>>>
>>>>>>>>>>> On your website (http://campus.openhatch.org/curriculum/) you
>>>>>>>>>>> talk about *two* days: One for the workshop, and a second
>>>>>>>>>>> project day. Since you probably won't be here for a second day, is the idea
>>>>>>>>>>> that we'll run the project day a week or two after you leave (so
>>>>>>>>>>> early/mid-October)?
>>>>>>>>>>>
>>>>>>>>>>> Thanks a ton for all your help,
>>>>>>>>>>>
>>>>>>>>>>>    Nic
>>>>>>>>>>>
>>>>>>>>>>> On Thu, Aug 15, 2013 at 11:54 AM, Shauna Gordon-McKeon <
>>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> That sounds great!  Part of our schedule is usually a career
>>>>>>>>>>>> panel where our mentors/helpers talk about their work in open source - if
>>>>>>>>>>>> any alums wanted to join us for that, they'd be welcome.  Otherwise an
>>>>>>>>>>>> informal get together afterwards also sounds wonderful.
>>>>>>>>>>>>
>>>>>>>>>>>> We only need one room.  I think we'll be staying both Friday
>>>>>>>>>>>> and Saturday nights.
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Sun, Aug 11, 2013 at 1:34 AM, Elena Machkasova <
>>>>>>>>>>>> elenam at morris.umn.edu> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>>  Hi Shauna and Asheesh,
>>>>>>>>>>>>>
>>>>>>>>>>>>> the 28th is Homecoming at UMM, but we talked about it, and it
>>>>>>>>>>>>> looks like we should be able to do it. It may actually be a good thing
>>>>>>>>>>>>> since some of our alums do open source development, so we can have an
>>>>>>>>>>>>> informal discussion afterwards if you guys are interested (we usually have
>>>>>>>>>>>>> a small get-together for CS alums and students during Homecoming, so we can
>>>>>>>>>>>>> integrate it into the day's program).
>>>>>>>>>>>>>
>>>>>>>>>>>>> We'd need to reserve hotel and rooms for the event right away,
>>>>>>>>>>>>> though, since our two hotels tend to get overbooked quickly for Homecoming.
>>>>>>>>>>>>> How many rooms do you need? Are you staying both Friday and Saturday
>>>>>>>>>>>>> nights?
>>>>>>>>>>>>>
>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>
>>>>>>>>>>>>> Elena
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On 8/3/2013 8:14 PM, Shauna Gordon-McKeon wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>> Hello again!
>>>>>>>>>>>>>
>>>>>>>>>>>>>  My apologies for the delay in responding.  We'd love get
>>>>>>>>>>>>> started with planning and publicizing the event, which means of course
>>>>>>>>>>>>> nailing down a date.  I know we spoke about September 14th, but what do you
>>>>>>>>>>>>> think of doing the event on Saturday, September 28th?  The reason we ask is
>>>>>>>>>>>>> that we'll be in MN the next weekend for the Grace Hopper Celebration of
>>>>>>>>>>>>> Women in Computing.  Doing the Morris event the week before would minimize
>>>>>>>>>>>>> travel for Asheesh and myself.
>>>>>>>>>>>>>
>>>>>>>>>>>>>  best
>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Sun, Jun 30, 2013 at 9:05 AM, Elena Machkasova <
>>>>>>>>>>>>> elenam at morris.umn.edu> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Dear Asheesh,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> we've tried to contact the Twin Cities campus about the
>>>>>>>>>>>>>> event. We've received several emails from them, but the last we've heard
>>>>>>>>>>>>>> (and that was a while ago) they still didn't have a confirmation that they
>>>>>>>>>>>>>> would like to do it. So I think we should at this point work under the
>>>>>>>>>>>>>> assumption that they aren't interested.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> The way I see it there are a few options:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> 1. We can go ahead and just schedule a Morris-only event.
>>>>>>>>>>>>>> It's a bit more expensive for us, but should be do-able. It would also be
>>>>>>>>>>>>>> unfortunate to fly you guys all the way to MN for just one event when other
>>>>>>>>>>>>>> schools here could benefit from your workshop as well.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> 2. You can try to contact other schools in the area:
>>>>>>>>>>>>>> Macalester, Carleton, St. Olaf, St. John's, etc. Things get a bit more
>>>>>>>>>>>>>> complicated with a Sunday event since some students and faculty in some of
>>>>>>>>>>>>>> these schools attend church on Sunday (and we in Morris typically avoid
>>>>>>>>>>>>>> Sunday morning events, partly for the same reason). It may also be a bit
>>>>>>>>>>>>>> too late for them to plan an event for early Fall semester.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> 3. We could wait on the whole thing until later in the Fall
>>>>>>>>>>>>>> (scheduling may be problematic for us because our students typically attend
>>>>>>>>>>>>>> two programming contests, and then we have a senior seminar which we run as
>>>>>>>>>>>>>> a Saturday all-day event as well) or early spring, and hope that we can get
>>>>>>>>>>>>>> either Twin Cities or one of the other schools on board by then.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> What do you think about these options?
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> My apologies about the issues. I really didn't expect that
>>>>>>>>>>>>>> communication with the TC campus would take so long.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Best wishes,
>>>>>>>>>>>>>> Elena
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On 5/3/2013 11:32 PM, Asheesh Laroia wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Thu, 2 May 2013, Nic McPhee wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>  Given that it's a 3 hours drive between here and the Twin
>>>>>>>>>>>>>>>> Cities, when would you prefer to travel?
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Would you want, for example, to drive out to Morris Friday
>>>>>>>>>>>>>>>> night, spend Saturday here, and drive back to Cities Saturday evening for
>>>>>>>>>>>>>>>> your Sunday event (assuming it goes that way)?
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> That sounds reasonable to me. Doing it the opposite way
>>>>>>>>>>>>>>> could also work; I'm 2:1 in favor of the way you put it, but don't have a
>>>>>>>>>>>>>>> very strong opinion.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
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>>
>>
>
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