[Campus-morris-staff] UM Morris OpenHatch travel

[Shauna Gordon-McKeon]

You can go ahead and use any pictures on the website in your posters.  If
you wouldn't mind sharing the posters with us, that would be great - we've
been meaning to have a good template poster that we can give hosts to
customize for events.  :)

re: dietary restrictions/preferences - I, personally, am vegetarian, so I
appreciate your asking the caterer for vegetarian options.  We have
included a question to this effect in the sign up form so hopefully we'll
be able to provide a decent count closer to the event.


On Wed, Aug 28, 2013 at 11:29 PM, Elena Machkasova <elenam at morris.umn.edu>wrote:

> On 8/28/2013 1:04 PM, Asheesh Laroia wrote:
>
>> Hey, all,
>>
>> I'm working on booking travel, and I wanted to make sure that we had
>> Morris' support for reimbursements for our air travel to/from the Midwest
>> (estimated at $400 each for Shauna and myself), plus ground transit to/from
>> Morris ($60 per person per direction, per the executiveexpress website).
>> Can I get a quick yes/no on that? I'm willing to share the detailed
>> itineraries with you folks before we purchase, if you would like. I can
>> also say that we are committed to finding the most cost-effective ways to
>> travel; it'll be coach class airfare, and we choose the carrier that
>> provides the most reasonably-priced that meets our needs, and so on.
>>
> This is definitely fine with us, so please go ahead and book the
> reservations.
>
>
>> I also wondered, if we found another way to fund the air travel, would
>> Morris be willing to turn that into an honorarium that would be paid to the
>> OpenHatch non-profit org, so that we can use the funding to support our
>> organizing costs for this event and help make future events possible?
>>
> This should be do-able, but we need to verify it with our supervisor, so
> we'll get back to you on this in a day or so.
>
>
>> (The non-profit would be the one that would be reimbursed for the air
>> travel, too. In case it's useful information, we are awaiting our IRS
>> 501(c)3 determination but are a Massachusetts incorporated not for profit
>> corporation.)
>>
> Also, a couple of questions and comments on the earlier discussions:
>
> - we would like to put together a poster for the event. Would it be ok to
> use pictures from your web site, including your pictures, in the poster? We
> feel that posters on our campus are a common and effective way to reach a
> wider student population.
>
> - thanks for the email templates, they are very helpful! Morris is a very
> small school, so other "science departments" are actually mostly a part of
> our academic unit, and it would work better if all announcements for the
> event (to CS students, other students, other faculty, etc) come directly
> from us.
>
> - Do you have any specific dietary restrictions/preferences? Also, it
> probably would be helpful to include this question into the registration
> form for helpers and for students so that we know what types of food to
> order (we will ask the catering service to include a vegetarian option just
> in case in any case, but it would be better to give them somewhat accurate
> counts).
>
> Many thanks!
>
> Elena
>
>
>> Thanks!
>>
>> -- Asheesh.
>>
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openhatch.org/pipermail/campus-morris-staff/attachments/20130828/ef05b0e7/attachment.html>