[Campus-morris-staff] UM Morris Open Hatch planning

[Shauna Gordon-McKeon]

I've also added you to a mailing list created for the event,
campus-morris-staff at lists.openhatch.org.  You should be able to send emails
to this list and reach all of us - Nic, Elena, Andrew, Asheesh, and myself.
 If there's anyone who you think should be added, let me know.


On Tue, Aug 27, 2013 at 12:39 PM, Shauna Gordon-McKeon
<hello at openhatch.org>wrote:

> Great!  Here's the link to the website.  Take a look and let me know if
> there's anything you'd like me to change:
> http://morris.openhatch.org/
>
> I've added the three of you (Nic, Elena, and Andrew) to a google drive
> folder that we're using to organize the event.  You can see (although
> please do not edit) the signups as we get them, in the doc titled "Sign
> Ups".  There's also a doc for coordinating our publicity efforts, titled
> "Publicity Spreadsheet".  Our next step is to populate the spreadsheet with
> a list of places to publicize the event, such as computer science or tech
> students group and department lists.  Since Morris is a small campus, this
> should be straightforward.  If you can, we'd appreciate if you sent out
> emails to Morris organizations - this kind of stuff is easier and more
> effective from hosts as you know and have relationships with the people
> you're contacting.  That said, we can handle it if you don't have the time.
>  Templates for these emails are in the folder under 'template emails', in
> the doc 'Computer Science Publicity Email'.
>
> We'll also do a second set of publicity to science departments (the second
> sheet in the doc) which we'll handle.  However if any of you have good
> relationships with science professors or administrators and are willing to
> contact them personally, we can give you a customized email to send.
>
> Let me know if you have any questions or if you don't think you'll be able
> to do the computer science emails.
>
> - Shauna
>
>
>
> On Sun, Aug 25, 2013 at 2:42 PM, Nic McPhee <mcphee at morris.umn.edu> wrote:
>
>> Sorry about dropping off the planet. Classes start Wednesday and I've
>> been buried in things that I should have done over the summer.
>>
>> Your answers:
>>
>>    - The event is in Sci 1020 (Room 1020 in the Science Building). It's
>>    a very small campus, so that's definitely sufficient.
>>    - I think the host organization would be "The Computer Science
>>    Discipline".
>>    - Options for referring to the school: "Morris", "UMM", and
>>    "University of Minnesota, Morris".
>>
>> I've got a couple of feelers to alums and still waiting to hear back.
>>
>> Thanks,
>>
>>    Nic
>>
>>
>>
>> On Sun, Aug 25, 2013 at 7:28 AM, Shauna Gordon-McKeon <
>> hello at openhatch.org> wrote:
>>
>>> Hello,
>>>
>>> Still looking for answers for the following questions!  :)
>>>
>>> - Where will the event be located?  (Building #, Building Address, Room
>>> #, Room name if applicable.)
>>> - Is there a host organization/funding organization we should credit on
>>> the website?
>>> - What is the best way to refer to the school?  "Morris"?
>>>
>>> Also, have you contacted any alums about potentially being staffers?
>>>
>>> best
>>> Shauna
>>>
>>>
>>> On Wed, Aug 21, 2013 at 9:39 PM, Shauna Gordon-McKeon <
>>> hello at openhatch.org> wrote:
>>>
>>>> Just wanted to ping you all again re: the questions for the website.
>>>>  Once I get answers for those we can finalize the website and use it for
>>>> publicity.
>>>>
>>>>
>>>> On Fri, Aug 16, 2013 at 5:49 PM, Shauna Gordon-McKeon <
>>>> hello at openhatch.org> wrote:
>>>>
>>>>> We typically set up a website with a sign up form.  For example, our
>>>>> most recent event: http://boston-summer.openhatch.org/
>>>>>
>>>>> It will likely take us a few days to get one up and running for this
>>>>> event - we'll let you know once we do and you can include it in any
>>>>> publicity you do.
>>>>>
>>>>> Some questions that will help us set it up:
>>>>> - Where will the event be located?  (Building #, Building Address,
>>>>> Room #, Room name if applicable.)
>>>>> - Is there a host organization/funding organization we should credit
>>>>> on the website?
>>>>> - What is the best way to refer to the school?  "Morris"?
>>>>>
>>>>> I'll let Asheesh decide re: renting a car vs taking a shuttle.
>>>>>
>>>>> Awesome, thanks for taking care of the rooms - both for events and for
>>>>> sleeping.  :)
>>>>>
>>>>>
>>>>>
>>>>> On Fri, Aug 16, 2013 at 5:36 PM, Nic McPhee <mcphee at morris.umn.edu>wrote:
>>>>>
>>>>>> Thanks for the info on the schedule for the day. I was definitely
>>>>>> confused by the web site's info, and others might be as well. Running all
>>>>>> that on the Saturday sounds great.
>>>>>>
>>>>>> I suspect we can get close to 6-8 helpers, especially if we can get
>>>>>> an alum or two to join us.
>>>>>>
>>>>>> Do you want to run all the sign-ups, etc., through your site? We had
>>>>>> set up a sign-up form locally, but it hasn't been advertised to anyone so
>>>>>> we can drop it and ask people to go through you if you prefer that.
>>>>>>
>>>>>> The room I've booked definitely fits all your requirements so we
>>>>>> should be good. We may have to talk to someone about getting you on the
>>>>>> faster "internal" wifi rather than the slower, unencrypted "guest" network.
>>>>>> All the students and mentors should be internal, though, so it won't be a
>>>>>> problem for them.
>>>>>>
>>>>>> I've booked a hotel room with 2 queens for Fri/Sat, 27/28 Sep, at our
>>>>>> local Super 8.
>>>>>>
>>>>>> How would you want to get from the MSP airport out to Morris?
>>>>>> Standard options are to rent a car or to take the shuttle (
>>>>>> http://www.executiveexpress.biz/City/36/Morris%20(UMM).aspx). The
>>>>>> shuttle doesn't run very often, so renting a car will probably give you
>>>>>> more flexibility getting to/from. Morris itself is physically quite small,
>>>>>> though, so you don't really need wheels while you're here.
>>>>>>
>>>>>>
>>>>>> On Fri, Aug 16, 2013 at 4:22 PM, Shauna Gordon-McKeon <
>>>>>> hello at openhatch.org> wrote:
>>>>>>
>>>>>>> Hi Nic,
>>>>>>>
>>>>>>> We've been playing with different schedules - the one we prefer the
>>>>>>> most is a single day, all day schedule, with tutorials in the morning and a
>>>>>>> patch-submission workshop in the afternoon.  (Thanks for reminding us - we
>>>>>>> need to update that site!)  We'd plan to run that on Saturday, if that
>>>>>>> works for you.  Anyone who joins us on the career panel is welcome to stick
>>>>>>> around after for lunch - we've found that attendees are frequently too shy
>>>>>>> to ask questions on the panel but will come up to people afterwards to
>>>>>>> socialize and ask questions more informally.
>>>>>>>
>>>>>>> We usually aim for 6-8 helpers (not including Asheesh and myself) at
>>>>>>> events, to maintain a low staff to attendee ratio.  But it's not the end of
>>>>>>> the world if we fall a little bit short.  Here's our blurb for potential
>>>>>>> helpers:
>>>>>>>
>>>>>>> "The event runs from 10am-5pm, with coffee, bagels and socializing
>>>>>>> for an hour beforehand.  (Staff won't need to show up at 9am sharp, but
>>>>>>> should be there by quarter of ten if possible.)
>>>>>>>
>>>>>>> We're looking for people to help mentor attendees as they learn how
>>>>>>> to contribute to open source projects.  Instructors with a variety of
>>>>>>> backgrounds are welcome: while it's great if you have tons of experience
>>>>>>> using git and setting up development environments, we're also looking for
>>>>>>> people who've been involved with open source as non-programmers, who know a
>>>>>>> bit about picking bugs and submitting patches, or who just like to talk
>>>>>>> about their experiences with open source.
>>>>>>>
>>>>>>>
>>>>>>> If any of this sounds appealing to you, and you're available on the
>>>>>>> 28th, email us back at hello at openhatch.org."
>>>>>>>
>>>>>>> Feel free to use any or all of that in your email to alums.  As it
>>>>>>> says above, interested volunteers should email us at
>>>>>>> hello at openhatch.org for the most timely response.
>>>>>>>
>>>>>>> As for the room, we use this checklist to make sure the room is
>>>>>>> appropriate: https://openhatch.org/wiki/OSCTC_space_checklist  The
>>>>>>> first six questions (under "Before choosing a location") are the ones we
>>>>>>> like to answer affirmatively before choosing a room.
>>>>>>>
>>>>>>>
>>>>>>> - Shauna
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Fri, Aug 16, 2013 at 4:32 PM, Nic McPhee <mcphee at morris.umn.edu>wrote:
>>>>>>>
>>>>>>>> Elena's out of the country at the moment, and I'm working on some
>>>>>>>> of the set-up.
>>>>>>>>
>>>>>>>>  I've booked a classroom room that we think will work well for the
>>>>>>>> event, and I'll see if we can get a room for you for Fri/Sat (27/28 Sep).
>>>>>>>>
>>>>>>>> I'm a little unclear on what you want/need from us by way of
>>>>>>>> mentors. There aren't a lot of us in the faculty (and one is on
>>>>>>>> sabbatical), and while we're enthusiastic, we don't have *tons* of
>>>>>>>> experience with open source development (although we're familiar with most
>>>>>>>> of the toolkit that you describe). There aren't likely to be lots of other
>>>>>>>> pros in the area with this sort of experience because there aren't a lot of
>>>>>>>> software developers our in our part of the state. One interesting exception
>>>>>>>> is our campus director of IT (Jim Hall) who is in his last year of a
>>>>>>>> Master's focussing on Open Source development and who has actively
>>>>>>>> participated in a number of Open Source projects. He's free on the 28th and
>>>>>>>> would very much like to participate.
>>>>>>>>
>>>>>>>> One of the upsides of doing this over Homecoming weekend is that
>>>>>>>> there may be more alums on campus than usual, and it might be easier to
>>>>>>>> find some alums that have an interest in open source development for the
>>>>>>>> panel. Your on-line schedule (https://openhatch.org/wiki/Schedule)
>>>>>>>> places the panel from 12-12:30 and that doesn't appear to overlap with
>>>>>>>> anything particular on the homecoming calendar. If we're willing to stick
>>>>>>>> with that time, I'll send out an invite to our UMM CSci e-mail list and see
>>>>>>>> if there are any interested parties.
>>>>>>>>
>>>>>>>> On your website (http://campus.openhatch.org/curriculum/) you talk
>>>>>>>> about *two* days: One for the workshop, and a second project day.
>>>>>>>> Since you probably won't be here for a second day, is the idea that we'll
>>>>>>>> run the project day a week or two after you leave (so early/mid-October)?
>>>>>>>>
>>>>>>>> Thanks a ton for all your help,
>>>>>>>>
>>>>>>>>    Nic
>>>>>>>>
>>>>>>>> On Thu, Aug 15, 2013 at 11:54 AM, Shauna Gordon-McKeon <
>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>
>>>>>>>>> That sounds great!  Part of our schedule is usually a career panel
>>>>>>>>> where our mentors/helpers talk about their work in open source - if any
>>>>>>>>> alums wanted to join us for that, they'd be welcome.  Otherwise an informal
>>>>>>>>> get together afterwards also sounds wonderful.
>>>>>>>>>
>>>>>>>>> We only need one room.  I think we'll be staying both Friday and
>>>>>>>>> Saturday nights.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Sun, Aug 11, 2013 at 1:34 AM, Elena Machkasova <
>>>>>>>>> elenam at morris.umn.edu> wrote:
>>>>>>>>>
>>>>>>>>>>  Hi Shauna and Asheesh,
>>>>>>>>>>
>>>>>>>>>> the 28th is Homecoming at UMM, but we talked about it, and it
>>>>>>>>>> looks like we should be able to do it. It may actually be a good thing
>>>>>>>>>> since some of our alums do open source development, so we can have an
>>>>>>>>>> informal discussion afterwards if you guys are interested (we usually have
>>>>>>>>>> a small get-together for CS alums and students during Homecoming, so we can
>>>>>>>>>> integrate it into the day's program).
>>>>>>>>>>
>>>>>>>>>> We'd need to reserve hotel and rooms for the event right away,
>>>>>>>>>> though, since our two hotels tend to get overbooked quickly for Homecoming.
>>>>>>>>>> How many rooms do you need? Are you staying both Friday and Saturday
>>>>>>>>>> nights?
>>>>>>>>>>
>>>>>>>>>> Thanks!
>>>>>>>>>>
>>>>>>>>>> Elena
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On 8/3/2013 8:14 PM, Shauna Gordon-McKeon wrote:
>>>>>>>>>>
>>>>>>>>>> Hello again!
>>>>>>>>>>
>>>>>>>>>>  My apologies for the delay in responding.  We'd love get
>>>>>>>>>> started with planning and publicizing the event, which means of course
>>>>>>>>>> nailing down a date.  I know we spoke about September 14th, but what do you
>>>>>>>>>> think of doing the event on Saturday, September 28th?  The reason we ask is
>>>>>>>>>> that we'll be in MN the next weekend for the Grace Hopper Celebration of
>>>>>>>>>> Women in Computing.  Doing the Morris event the week before would minimize
>>>>>>>>>> travel for Asheesh and myself.
>>>>>>>>>>
>>>>>>>>>>  best
>>>>>>>>>> Shauna
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Sun, Jun 30, 2013 at 9:05 AM, Elena Machkasova <
>>>>>>>>>> elenam at morris.umn.edu> wrote:
>>>>>>>>>>
>>>>>>>>>>> Dear Asheesh,
>>>>>>>>>>>
>>>>>>>>>>> we've tried to contact the Twin Cities campus about the event.
>>>>>>>>>>> We've received several emails from them, but the last we've heard (and that
>>>>>>>>>>> was a while ago) they still didn't have a confirmation that they would like
>>>>>>>>>>> to do it. So I think we should at this point work under the assumption that
>>>>>>>>>>> they aren't interested.
>>>>>>>>>>>
>>>>>>>>>>> The way I see it there are a few options:
>>>>>>>>>>>
>>>>>>>>>>> 1. We can go ahead and just schedule a Morris-only event. It's a
>>>>>>>>>>> bit more expensive for us, but should be do-able. It would also be
>>>>>>>>>>> unfortunate to fly you guys all the way to MN for just one event when other
>>>>>>>>>>> schools here could benefit from your workshop as well.
>>>>>>>>>>>
>>>>>>>>>>> 2. You can try to contact other schools in the area: Macalester,
>>>>>>>>>>> Carleton, St. Olaf, St. John's, etc. Things get a bit more complicated with
>>>>>>>>>>> a Sunday event since some students and faculty in some of these schools
>>>>>>>>>>> attend church on Sunday (and we in Morris typically avoid Sunday morning
>>>>>>>>>>> events, partly for the same reason). It may also be a bit too late for them
>>>>>>>>>>> to plan an event for early Fall semester.
>>>>>>>>>>>
>>>>>>>>>>> 3. We could wait on the whole thing until later in the Fall
>>>>>>>>>>> (scheduling may be problematic for us because our students typically attend
>>>>>>>>>>> two programming contests, and then we have a senior seminar which we run as
>>>>>>>>>>> a Saturday all-day event as well) or early spring, and hope that we can get
>>>>>>>>>>> either Twin Cities or one of the other schools on board by then.
>>>>>>>>>>>
>>>>>>>>>>> What do you think about these options?
>>>>>>>>>>>
>>>>>>>>>>> My apologies about the issues. I really didn't expect that
>>>>>>>>>>> communication with the TC campus would take so long.
>>>>>>>>>>>
>>>>>>>>>>> Best wishes,
>>>>>>>>>>> Elena
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On 5/3/2013 11:32 PM, Asheesh Laroia wrote:
>>>>>>>>>>>
>>>>>>>>>>>> On Thu, 2 May 2013, Nic McPhee wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>  Given that it's a 3 hours drive between here and the Twin
>>>>>>>>>>>>> Cities, when would you prefer to travel?
>>>>>>>>>>>>>
>>>>>>>>>>>>> Would you want, for example, to drive out to Morris Friday
>>>>>>>>>>>>> night, spend Saturday here, and drive back to Cities Saturday evening for
>>>>>>>>>>>>> your Sunday event (assuming it goes that way)?
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> That sounds reasonable to me. Doing it the opposite way could
>>>>>>>>>>>> also work; I'm 2:1 in favor of the way you put it, but don't have a very
>>>>>>>>>>>> strong opinion.
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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