[Campus-gmu-staff] checking in re: April 19th event

Mon Mar 24 19:42:24 UTC 2014

I would also like to include SRCT's VP Daniel Bond and the MasonLUG president Samer Masterson on the hangout. Does Wednesday at 3pm work for you? We are all three available at that time.

Thanks for the feedback on the website -- making the changes presently.

Best,

Michel

________________________________
From: campus-gmu-staff-bounces at lists.openhatch.org <campus-gmu-staff-bounces at lists.openhatch.org> on behalf of Shauna Gordon-McKeon <shaunagm at gmail.com>
Sent: Monday, March 24, 2014 1:49 PM
To: campus-gmu-staff at lists.openhatch.org
Subject: Re: [Campus-gmu-staff] checking in re: April 19th event

I've added you to the trello board.  I can meet tomorrow at 3pm, if that works for you.  It seems like you're the main organizer here - is there anyone else you think should be in on this meeting?

The website looks beautiful.  Looking through it, I have only a few suggestions:

- Instead of doing a simple email sign up, I strongly suggest using a form (this is our template form: https://docs.google.com/forms/d/1cK5zGD-10bnF47tKjlomnAMmFAKl17eDnTv9KXl8AWQ/viewform) so you can get more information from students.  This is especially useful for scheduling purposes (see below).  An alternative is to have students fill out the form after signing up, as part of the confirmation process.

- Speaking of scheduling: you've allocated less time then we usually recommend for morning tutorials.  The intro to open source/tools lecture usually takes about 45 minutes (you've allotted 30) and the git activity takes between 45 minutes and an hour (you've allotted 30).   I would recommend giving these more time on the schedule.  You could shorten the career panel, history and ethics, or the contributions workshop (or some combination of the three) without losing too much value, I think.

- There is a typo in the schedule: "movitiation"

best
Shauna

On Mon, Mar 24, 2014 at 12:29 PM, jrouly at masonlive.gmu.edu<mailto:jrouly at masonlive.gmu.edu> <jrouly at masonlive.gmu.edu<mailto:jrouly at masonlive.gmu.edu>> wrote:

Apologies for the double email. I wanted to alert you all that http://hackmason.org/openhatch/ has been set up for registration + public distribution.

Best,

Michel

________________________________
From: campus-gmu-staff-bounces at lists.openhatch.org<mailto:campus-gmu-staff-bounces at lists.openhatch.org> <campus-gmu-staff-bounces at lists.openhatch.org<mailto:campus-gmu-staff-bounces at lists.openhatch.org>> on behalf of jrouly at masonlive.gmu.edu<mailto:jrouly at masonlive.gmu.edu> <jrouly at masonlive.gmu.edu<mailto:jrouly at masonlive.gmu.edu>>
Sent: Monday, March 24, 2014 12:25 PM
To: campus-gmu-staff at lists.openhatch.org<mailto:campus-gmu-staff at lists.openhatch.org>
Subject: Re: [Campus-gmu-staff] checking in re: April 19th event

Hello all,

Apologies for the delay in communication, the second round of midterms hit hard last week.

I wanted to thank you for setting up the planning Trello and docs, they will certainly prove useful moving forward!

My Trello email is jrouly at gmu.edu<mailto:jrouly at gmu.edu>; I'm not sure what email Daniel Bond (our org's VP) uses, but I can get that sorted out soon. I'll go through the new Trello board and mark tasks as completed once I get access. I think we're essentially on track with your proposed timeline.

I'd be more than willing to schedule a hangout at some point this week. I'm free every business day outside of noon-3pm.

Best,

Michel

________________________________
From: campus-gmu-staff-bounces at lists.openhatch.org<mailto:campus-gmu-staff-bounces at lists.openhatch.org> <campus-gmu-staff-bounces at lists.openhatch.org<mailto:campus-gmu-staff-bounces at lists.openhatch.org>> on behalf of Shauna Gordon-McKeon <shaunagm at gmail.com<mailto:shaunagm at gmail.com>>
Sent: Tuesday, March 18, 2014 4:47 PM
To: campus-gmu-staff at lists.openhatch.org<mailto:campus-gmu-staff at lists.openhatch.org>
Subject: [Campus-gmu-staff] checking in re: April 19th event

Hi everyone,

I've finalized my schedule for next month and, barring an emergency, will be available on the 19th to attend the event.  Looking forward to meeting most/all of you!

In terms of planning, over the last few weeks we've tried to improve our planning process.  I've created this site for you as a central resource:
http://osctc-planning.github.io/gmu.html

There are a few key things to look at here:

~ http://osctc-planning.github.io/gmu.html#actionitems  Action items/tasks, managed through a Trello board.  Please let me know your Trello email so I can add you to the GMU board.

~ http://osctc-planning.github.io/gmu.html#timeline  The timeline will help us make sure we're on track with the event.  "4 weeks before the event" is coming up this Saturday.  We're already set with location and date, but we should distribute tasks.

To that end, I think it would be a good idea to go through the Trello board and:

a) mark completed tasks as finished
b) assign the remaining tasks to people (or discard/add tasks as desired)
c) set deadlines for important non-completed tasks

We can do this via email.  It would probably be quicker to arrange a google hangout, though.  Let me know which you prefer and, if a hangout, when in the next week you'd be available.

Sorry that this wasn't all available when we started planning!  Let me know if there's anything about the site, trello board, new process that you dislike or are confused by.  Always happy to hear feedback.  :)

best,
Shauna

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