[Campus-gmu-staff] checking in re: April 19th event

[Shauna Gordon-McKeon]

I've added you to the trello board.  I can meet tomorrow at 3pm, if that
works for you.  It seems like you're the main organizer here - is there
anyone else you think should be in on this meeting?

The website looks beautiful.  Looking through it, I have only a few
suggestions:

- Instead of doing a simple email sign up, I strongly suggest using a form
(this is our template form:
https://docs.google.com/forms/d/1cK5zGD-10bnF47tKjlomnAMmFAKl17eDnTv9KXl8AWQ/viewform)
so you can get more information from students.  This is especially useful
for scheduling purposes (see below).  An alternative is to have students
fill out the form after signing up, as part of the confirmation process.

- Speaking of scheduling: you've allocated less time then we usually
recommend for morning tutorials.  The intro to open source/tools lecture
usually takes about 45 minutes (you've allotted 30) and the git activity
takes between 45 minutes and an hour (you've allotted 30).   I would
recommend giving these more time on the schedule.  You could shorten the
career panel, history and ethics, or the contributions workshop (or some
combination of the three) without losing too much value, I think.

- There is a typo in the schedule: "movitiation"

best
Shauna


On Mon, Mar 24, 2014 at 12:29 PM, jrouly at masonlive.gmu.edu <
jrouly at masonlive.gmu.edu> wrote:

>  Apologies for the double email. I wanted to alert you all that
> http://hackmason.org/openhatch/ has been set up for registration +
> public distribution.
>
>
>  Best,
>
> Michel
>
>
>  ------------------------------
> *From:* campus-gmu-staff-bounces at lists.openhatch.org <
> campus-gmu-staff-bounces at lists.openhatch.org> on behalf of
> jrouly at masonlive.gmu.edu <jrouly at masonlive.gmu.edu>
> *Sent:* Monday, March 24, 2014 12:25 PM
> *To:* campus-gmu-staff at lists.openhatch.org
> *Subject:* Re: [Campus-gmu-staff] checking in re: April 19th event
>
>
> Hello all,
>
>
>  Apologies for the delay in communication, the second round of midterms
> hit hard last week.
>
>
>  I wanted to thank you for setting up the planning Trello and docs, they
> will certainly prove useful moving forward!
>
>
>  My Trello email is jrouly at gmu.edu; I'm not sure what email Daniel Bond
> (our org's VP) uses, but I can get that sorted out soon. I'll go through
> the new Trello board and mark tasks as completed once I get access. I think
> we're essentially on track with your proposed timeline.
>
>
>  I'd be more than willing to schedule a hangout at some point this week.
> I'm free every business day outside of noon-3pm.
>
>
>  Best,
>
> Michel
>
>
>
>  ------------------------------
> *From:* campus-gmu-staff-bounces at lists.openhatch.org <
> campus-gmu-staff-bounces at lists.openhatch.org> on behalf of Shauna
> Gordon-McKeon <shaunagm at gmail.com>
> *Sent:* Tuesday, March 18, 2014 4:47 PM
> *To:* campus-gmu-staff at lists.openhatch.org
> *Subject:* [Campus-gmu-staff] checking in re: April 19th event
>
>  Hi everyone,
>
>  I've finalized my schedule for next month and, barring an emergency,
> will be available on the 19th to attend the event.  Looking forward to
> meeting most/all of you!
>
>  In terms of planning, over the last few weeks we've tried to improve our
> planning process.  I've created this site for you as a central resource:
> http://osctc-planning.github.io/gmu.html
>
>  There are a few key things to look at here:
>
>  ~ http://osctc-planning.github.io/gmu.html#actionitems  Action
> items/tasks, managed through a Trello board.  Please let me know your
> Trello email so I can add you to the GMU board.
>
>  ~ http://osctc-planning.github.io/gmu.html#timeline  The timeline will
> help us make sure we're on track with the event.  "4 weeks before the
> event" is coming up this Saturday.  We're already set with location and
> date, but we should distribute tasks.
>
>  To that end, I think it would be a good idea to go through the Trello
> board and:
>
>  a) mark completed tasks as finished
> b) assign the remaining tasks to people (or discard/add tasks as desired)
> c) set deadlines for important non-completed tasks
>
>  We can do this via email.  It would probably be quicker to arrange a
> google hangout, though.  Let me know which you prefer and, if a hangout,
> when in the next week you'd be available.
>
>  Sorry that this wasn't all available when we started planning!  Let me
> know if there's anything about the site, trello board, new process that you
> dislike or are confused by.  Always happy to hear feedback.  :)
>
>  best,
> Shauna
>
> _______________________________________________
> Campus-gmu-staff mailing list
> Campus-gmu-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-gmu-staff
>
>
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