[Campus-gmu-staff] Meeting set up with mason scheduling manager

[jrouly at masonlive.gmu.edu]

Sorry for the delay in communication, I was waiting to hear back from the IT department to have more complete information for you.

The meeting went very well, basically the answer to every question is yes.

The room has capacity for 120, and we have two additional rooms for spillover or food/hardware storage. We have all three rooms all day.

The rooms are all open and free to access.

I requested guest wireless internet accounts from the IT department, and will update you when I hear back.

There is projection equipment in the main room, possibly also in the extra two rooms. Macintosh laptops will require an adapter which is not provided.


The next step on our end is setting up a menu (we're thinking three meals, with persistent snacks available) and passing it by dining. Catering will be within our budget.

If you think it would be useful, we'd also be open to contacting faculty to be involved in the event in some fashion. I don't know how flexible your schedule and organization is for these events, but if additional staff would be useful, we will hopefully be able to wrangle together some professors or graduate students.

We're also in the process of setting up a web presence for the event (hackmason.org) and will be beginning advertising & registration soon. What sort of a head count do you think would be appropriate? We can take names/emails on the website and limit registration.

Best,
Michel Rouly


________________________________
From: campus-gmu-staff-bounces at lists.openhatch.org [campus-gmu-staff-bounces at lists.openhatch.org] on behalf of Shauna Gordon-McKeon [shaunagm at gmail.com]
Sent: Thursday, January 30, 2014 12:26 PM
To: campus-gmu-staff at lists.openhatch.org
Subject: Re: [Campus-gmu-staff] Meeting set up with mason scheduling manager

How did this meeting go?


On Mon, Jan 27, 2014 at 5:08 PM, jrouly at masonlive.gmu.edu<mailto:jrouly at masonlive.gmu.edu> <jrouly at masonlive.gmu.edu<mailto:jrouly at masonlive.gmu.edu>> wrote:
Hi all,

I have a meeting set up with the scheduling manager at Mason tomorrow morning. She wants to discuss the major event scheduling process and relevant details about the event. Ideally this will result in a reservation confirmation for April 19th.

Sorry for the short notice, but if there are any specific details or questions anyone would like covered, please get them to me by 9am tomorrow.

Best,
Michel

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