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[Campus-cornell-staff] planning the event

Susan Chiang skc66 at cornell.edu
Sat Oct 25 02:25:17 UTC 2014 

Hi Shauna!

Could you please make a copy of the form for us? Thank you!

Also yes, could you please ask a member of the RIT open source community to
come? That would be very good to get our open source communities mingling.

Thanks,

Susan

On Wed, Oct 22, 2014 at 10:08 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
wrote:

>
>
> On Wed, Oct 22, 2014 at 9:49 PM, Jisha Kambo <jk2228 at cornell.edu> wrote:
>
>> HI Shauna,
>> We were going to send a call for volunteers, would you be able to draft a
>> set of requirements / skills that volunteers would need to know to sign up
>> ? (we were going to send out a google form)
>>
>
> We actually have a template google form:
>
> https://docs.google.com/forms/d/10367XXCFRI0dySDnPN1IgZDaCJtuB64ld_f4bFkCVVw/edit
>
> Feel free to make a copy of it.  Or if you can't, I can make a copy for
> you.  Or you can make your own form.  :)
>
> It covers the basic things that mentors need to know.  Note that any
> particular mentor doesn't have to know all of them to be a mentor - someone
> can help with irc and issue trackers but step into a learner role when it
> comes time to work on git.
>
>
>>
>> It will also be helpful for the above, if we could know exactly what
>> material will be presented in the short version of this event, and what
>> projects students could work on.
>>
>
> Here's a sample site for a short event:
> http://example-osctc-site.github.io/curriculum/short
>
> It can be modified to fit your needs, and to list the specific projects
> students can work on.  Note that this site teaches students how to find
> projects they like.  We could skip that part and just give people projects
> to work on.  Some projects that would be good to start with are OpenHatch
> projects, Oppia, Mozilla, and Wikimedia.  We could then spend more time on
> specific technical skills like using git.
>
> Let me know if you need more explanation/detail about the possibilities.
>
>
>>
>> We think having one outside volunteer (who is not a student) might be
>> helpful, could we look into that option, we could fund one flight ticket
>> from NYC? Please let us know if anyone is available ?
>>
>
> I will ask around - there may not be anyone free that day.  We may also be
> able to get someone from RIT to come to the event. RIT is closer (and
> therefore less expensive to reimburse mentor travel from) and has an
> amazing open source community. (http://magic.rit.edu/foss/minor.html)
>  Should I ask whether any of the RIT open source community would be willing
> to come to the event?  It might be good to establish connections between
> the RIT open source community and the Cornell open source community.
>
> best
> Shauna
>
>
>
>
>>
>> Thanks for your prompt responses and the help!
>>
>> Regards,
>> Jisha Kambo
>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>
>> Computer Science, 2015
>> Cornell University
>>
>>
>>
>> On Wed, Oct 22, 2014 at 9:42 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> Hi Jisha,
>>>
>>> Volunteers can totally be more advanced students.  :)  Sometimes with
>>> these events student organizers really want outside mentors, and in those
>>> cases we try to do our best for them, but if you'd prefer to go with
>>> advanced students as mentors than that's totally fine - and easier for us,
>>> in fact.
>>>
>>> Do you have mentors already, who are familiar with open source?  If so,
>>> we can start going over the setup of the event, including who will do what,
>>> and what projects folks will work on.
>>>
>>> best
>>> Shauna
>>>
>>>
>>>
>>>
>>> On Wed, Oct 22, 2014 at 9:37 PM, Jisha Kambo <jk2228 at cornell.edu> wrote:
>>>
>>>> Shauna,
>>>> We are actually not clear about the funding and volunteers. We were
>>>> under the impression that the volunteers could be just students who are
>>>> more experienced and willing to help out, in which case the funding would
>>>> only be required for publicity and food which we can cover from WICC funds.
>>>>
>>>> However, if this involves, other volunteers travelling into Ithaca, we
>>>> would have to think about how much expenditure is expected.
>>>> We're working on a room reservation for the 15th for the day (morning
>>>> until evening) and we would prefer to do a shorter event where people can
>>>> jump straight into building something. Thanks!
>>>>
>>>> Regards,
>>>> Jisha Kambo
>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>
>>>> Computer Science, 2015
>>>> Cornell University
>>>>
>>>>
>>>>
>>>> On Wed, Oct 22, 2014 at 5:29 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Hi again,
>>>>>
>>>>> Were you able to confirm the room?  And what is the status of
>>>>> funding?  If we want to run the event on the 15th, we need to figure out
>>>>> these questions ASAP.
>>>>>
>>>>> An alternative, if things are seeming overwhelming, is to do a short
>>>>> intro event
>>>>> <http://blog.openhatch.org/2014/short-event-big-impact-open-source-at-suny-stony-brook/>.
>>>>> This would give us more flexibility on the date, would require less
>>>>> funding, etc.  It would require us funding 1-3 mentors at Cornell who feel
>>>>> comfortable delivering a few intro lectures (we could show you how to do
>>>>> it, if you like, or we could try to find someone else).  If the short event
>>>>> is a success, we could do a longer event in the spring or next fall.
>>>>>
>>>>> Let me know what you think soon, so we can plan appropriately.
>>>>>
>>>>> best,
>>>>> Shauna
>>>>>
>>>>>
>>>>> On Thu, Oct 16, 2014 at 2:52 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> The timing depends on what you're comfortable with.  We usually run
>>>>>> from about 10 to about 4.  We find that the majority of folks are ready to
>>>>>> put things down for the day by 4, but there are almost always a few people,
>>>>>> and sometimes 10 or more, who want to keep going with the project they're
>>>>>> working on, so I recommend getting the room til 6 if you can, to create a
>>>>>> space for interested attendees and mentors to keep going.
>>>>>>
>>>>>> On Wed, Oct 15, 2014 at 11:14 PM, Susan Chiang <skc66 at cornell.edu>
>>>>>> wrote:
>>>>>>
>>>>>>> Hi Shauna,
>>>>>>>
>>>>>>> We have booked the room for Nov 15, but we wanted to clarify the
>>>>>>> time we should have it booked for. When were we going to host the workshop?
>>>>>>>
>>>>>>> Thanks,
>>>>>>>
>>>>>>> Susan & Jisha
>>>>>>>
>>>>>>> On Fri, Oct 3, 2014 at 12:00 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Great!  Thanks for getting back to me, Susan.  Do let me know once
>>>>>>>> you've confirmed a room, and also when you know about the budget.  We can
>>>>>>>> potentially help you find sponsors to cover the cost of the event, if your
>>>>>>>> school can't provide funding, but we need lead time to do so.
>>>>>>>>
>>>>>>>> Looking forward to working with you.
>>>>>>>> - Shauna
>>>>>>>>
>>>>>>>> On Fri, Oct 3, 2014 at 10:55 AM, Susan Chiang <skc66 at cornell.edu>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hi Shauna,
>>>>>>>>>
>>>>>>>>> The Nov 15th looks like a good day for us. We're trying to get a
>>>>>>>>> room with a lot of outlets, so I'll work on getting a room now and let you
>>>>>>>>> know the exact room as soon as we get a confirmation.
>>>>>>>>>
>>>>>>>>> Thank you for your patience,
>>>>>>>>>
>>>>>>>>> Susan
>>>>>>>>>
>>>>>>>>> On Thu, Oct 2, 2014 at 6:13 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Hi Jisha, Susan and Alexander,
>>>>>>>>>>
>>>>>>>>>> Have you been receiving emails to the mailing list?  One of our
>>>>>>>>>> other organizers from a different school was also having trouble with the
>>>>>>>>>> list.  I'll make sure to CC you all individually as well.
>>>>>>>>>>
>>>>>>>>>> If we want to do an event this fall we'll need to confirm the
>>>>>>>>>> date & location soon.  Are you still interested in running an event and, if
>>>>>>>>>> so, will Nov 15th or 16th work for you?
>>>>>>>>>>
>>>>>>>>>> best
>>>>>>>>>> Shauna
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Wed, Sep 17, 2014 at 3:03 PM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hello all,
>>>>>>>>>>>
>>>>>>>>>>> Is the WICC still interested in running this event?  If so, we
>>>>>>>>>>> should get started with our planning.  The main things to get taken care of
>>>>>>>>>>> are picking a date, finding a location, and working out the budget and
>>>>>>>>>>> funding options for the event.
>>>>>>>>>>>
>>>>>>>>>>> With regards to dates, the options right now are Saturday Oct
>>>>>>>>>>> 18th, Sunday Oct 19th, Saturday Nov 15th and Sunday Nov 16th.  Do any of
>>>>>>>>>>> those work for you?
>>>>>>>>>>>
>>>>>>>>>>> For space, this checklist can help you pick a room:
>>>>>>>>>>>
>>>>>>>>>>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Space_Checklist
>>>>>>>>>>>
>>>>>>>>>>> As far as budget goes, the event typically costs between
>>>>>>>>>>> $200-$700, which is entirely for food costs - how much depends on the
>>>>>>>>>>> number of attendees and what type of food you order.  Would WICC be able to
>>>>>>>>>>> cover this?  We may be able to get company sponsors, if not.
>>>>>>>>>>>
>>>>>>>>>>> best
>>>>>>>>>>> Shauna
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Susan Chiang
>>>>>>>>> Co-President, WICC
>>>>>>>>> Computer Science, Mathematics, Economics
>>>>>>>>> Cornell University 2015
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Susan Chiang
>>>>>>> Co-President, WICC
>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571) 286-9709
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>


-- 
Susan Chiang
Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571) 286-9709
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