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[Campus-columbia-staff] planning an event for next semester

Shauna Gordon-McKeon shaunagm at gmail.com
Mon Sep 30 04:02:34 UTC 2013 

Making it now!

There's some info I need for the site - most importantly, the name of the
building/room the event will be in, but also a link to directions to the
site, as well as how you (you being the host organization) would like to be
credited.




On Sun, Sep 29, 2013 at 10:35 PM, Zachary Newman <zack at adicu.com> wrote:

> Any update on the website? We'd like to blast a bunch of emails out soon
> but don't want to send a link that's not live yet.
>
> Sorry to bug you, I know y'all have been really busy!
>
>
> On Sat, Sep 28, 2013 at 2:39 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>
>> Great, we'll have it to you by then.
>>
>>
>> On Sat, Sep 28, 2013 at 1:39 PM, Zachary Newman <zack at adicu.com> wrote:
>>
>>> Awesome! I meant that we'd prepare a big marketing push for this Monday
>>> coming up during this weekend. End of day tomorrow is totally fine.
>>>
>>>
>>> On Sat, Sep 28, 2013 at 2:37 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> Hi Zacahary,
>>>>
>>>> Which weekend is this weekend - the one we're in right now?  We can
>>>> have a web page with a sign up form set up for you by the end of the day
>>>> today, or preferably the end of the day tomorrow.  That way anyone who you
>>>> reach with publicity can start signing up immediately.
>>>>
>>>> The page will be at http://columbia.openhatch.org/, if you want to add
>>>> that to promotional materials (flyer, newsletter blurbs, emails).
>>>>
>>>> - Shauna
>>>>
>>>>
>>>> On Sat, Sep 28, 2013 at 1:32 PM, Zachary Newman <zack at adicu.com> wrote:
>>>>
>>>>> Hey all,
>>>>>
>>>>> We're going to start putting out flyers and promoting in our
>>>>> newsletter and some other mailing lists this weekend. All good on our
>>>>> end—let us know if you need anything or have suggestions that we haven't
>>>>> yet talked about.
>>>>>
>>>>> Cheers,
>>>>> Zack
>>>>>
>>>>>
>>>>> On Sun, Sep 15, 2013 at 3:56 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>
>>>>>> Excellent! We'll take care of publicity and such for the most part.
>>>>>> Just wanted to check to see if y'all had anything particular to this event.
>>>>>>
>>>>>> I'll check in again a couple days before we start marketing in
>>>>>> earnest—I wish you luck with the events happening between now and then!
>>>>>>
>>>>>> Zack
>>>>>>
>>>>>>
>>>>>> On Sun, Sep 15, 2013 at 3:50 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Thanks for the confirmation!  The folder is here:
>>>>>>>
>>>>>>> https://drive.google.com/folderview?id=0B4HP1ey91UqPbGxSTWF3Z3Y4QmM&usp=sharing
>>>>>>>
>>>>>>> We sometimes do a "save the date" for target groups (usually
>>>>>>> WiCS-type lists) ahead of time, but typically our big publicity push
>>>>>>> happens 3-4 weeks before the event, so the week of Sep 30th would be
>>>>>>> perfect.
>>>>>>>
>>>>>>> For publicity, we make a site with a sign up form, for example:
>>>>>>> http://purdue.openhatch.org/
>>>>>>>
>>>>>>> All publicity emails/posters will link to that.  We encourage our
>>>>>>> local hosts to do publicity where possible as we find people respond to
>>>>>>> emails from students at their school more than from an outside
>>>>>>> organization.  That said, we can always step in and help wherever needed.
>>>>>>>  And we have plenty of template emails we can provide to you.
>>>>>>>
>>>>>>> Asheesh and I actually have a big run of events right before then -
>>>>>>> four between the 21st and 28th - so we'll do our best to get everything set
>>>>>>> up by the 30th and then will be able to be very present from then on.
>>>>>>>  (We'll try to be present before then too, but it may be harder!)
>>>>>>>
>>>>>>>
>>>>>>> On Sun, Sep 15, 2013 at 3:36 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>
>>>>>>>> Space is confirmed (sorry about the delay).
>>>>>>>>
>>>>>>>> With the event a little over a month away, what's the game plan for
>>>>>>>> promotion? You've done a more of these than I have, but my instincts say
>>>>>>>> that launching marketing on the week of September 30 (Facebook, flyers,
>>>>>>>> mailing lists) with a ramp-up as the event grows closer would work pretty
>>>>>>>> well, and gives us 3 full weeks.
>>>>>>>>
>>>>>>>> Also, would you mind re-adding me to the publicity folder? I seem
>>>>>>>> to have lost the link.
>>>>>>>>
>>>>>>>> Cheers,
>>>>>>>> Zack
>>>>>>>>
>>>>>>>>
>>>>>>>> On Tue, Aug 27, 2013 at 8:50 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>
>>>>>>>>> (dina->BCC)
>>>>>>>>>
>>>>>>>>> Great! I've added a couple of lists to the publicity spreadsheet
>>>>>>>>> and put in the space request. I'll let you know once the space is confirmed.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Tue, Aug 27, 2013 at 6:43 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> re: advertisement, did you see the part of the email I sent to
>>>>>>>>>> Dina?  In case you didn't, I'll copy it:
>>>>>>>>>>
>>>>>>>>>> *Once we've got the day, we can get started on publicity.  It's
>>>>>>>>>> a little early to actually send publicity, but we can figure out where we
>>>>>>>>>> want to send to, and I can set up the publicity website/sign up form so
>>>>>>>>>> it's ready when we are.  If you can help us brainstorm student groups,
>>>>>>>>>> clubs, departments to send publicity emails to, that would be great.  I've
>>>>>>>>>> added you to our planning folder, which is currently pretty empty, but
>>>>>>>>>> there is a doc labeled 'Publicity Spreadsheet' in there.  Asheesh and I
>>>>>>>>>> will be adding places to send publicity emails over the next few days, feel
>>>>>>>>>> free to add as well.
>>>>>>>>>> *
>>>>>>>>>>
>>>>>>>>>> I've also added you to the planning folder.
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Tue, Aug 27, 2013 at 6:40 PM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Then let's go ahead.  It's not ideal, but we've managed before.
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:39 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Excellent! I'll set booking the room and advertisement in
>>>>>>>>>>>> motion, then.
>>>>>>>>>>>>
>>>>>>>>>>>> We usually have a student on door duty at the beginning of the
>>>>>>>>>>>> event, then put a sign with a cell phone number to call if you need to be
>>>>>>>>>>>> let in. I agree that this isn't ideal, but the space meets all other
>>>>>>>>>>>> criteria and it's the only one we can reliably book for such a long period
>>>>>>>>>>>> of time.
>>>>>>>>>>>>  On Aug 27, 2013 6:32 PM, "Shauna Gordon-McKeon" <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> I can confirm the date!
>>>>>>>>>>>>>
>>>>>>>>>>>>> How have you worked around letting non-students in before?
>>>>>>>>>>>>>  We've found that there's usually a fair amount of coming and going during
>>>>>>>>>>>>> events.  When the room we use isn't freely accessible it usually means
>>>>>>>>>>>>> either propping a door open or having a volunteer from the hosting
>>>>>>>>>>>>> organization be on continuous "door duty", neither of which are perfect
>>>>>>>>>>>>> solutions.
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 2:47 PM, Zachary Newman <
>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> I'm really excited about this event! I have a space in mind
>>>>>>>>>>>>>> that we should be able to reserve for that length of time; once we decide
>>>>>>>>>>>>>> on a date, I can put in the request. It fulfills all of the criteria on the
>>>>>>>>>>>>>> checklist, and none of the "Before the Event" TODOs should be any problem
>>>>>>>>>>>>>> (I have adapters that will work with the projector, and we'll need to have
>>>>>>>>>>>>>> a student let non-students in, but we've dealt with both of these before).
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Let's say Saturday, 09:00-18:00. Can you confirm?
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Looking forward,
>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:34 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Hi Zach,
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Pleased to virtually meet you.  We're looking for a space
>>>>>>>>>>>>>>> that meets the first six criteria listed here:
>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> We want to run the event on either Saturday Oct 19th or
>>>>>>>>>>>>>>> Sunday Oct 20th, and will need the space from 9am-6pm (with some
>>>>>>>>>>>>>>> flexibility on either end.)
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 10:55 AM, Dina Lamdany <
>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Great!. From here on out, my friend Zach (cc'ed), another
>>>>>>>>>>>>>>>> member of ADI, will be coordinating this event for you. I'll be responsible
>>>>>>>>>>>>>>>> for the WICS end of it, so shoot me an email when you want WICS to start
>>>>>>>>>>>>>>>> advertising, but he'll be taking care of booking the space, choosing a
>>>>>>>>>>>>>>>> date, etc. with you.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 9:16 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Great!  We'd like to book a room that can hold the max
>>>>>>>>>>>>>>>>> attendees (35 + 8 mentors - so 43ish) but we'll be happy with much smaller
>>>>>>>>>>>>>>>>> attendance.  We've done small events before and they've been just as
>>>>>>>>>>>>>>>>> rewarding as large ones.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> We should pick between Saturday Oct 19th and Sunday Oct
>>>>>>>>>>>>>>>>> 20th.  Do you have a preference?  Generally we've found people tend to
>>>>>>>>>>>>>>>>> prefer Saturdays, but we're up for either.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Once we've got the day, we can get started on publicity.
>>>>>>>>>>>>>>>>>  It's a little early to actually send publicity, but we can figure out
>>>>>>>>>>>>>>>>> where we want to send to, and I can set up the publicity website/sign up
>>>>>>>>>>>>>>>>> form so it's ready when we are.  If you can help us brainstorm student
>>>>>>>>>>>>>>>>> groups, clubs, departments to send publicity emails to, that would be
>>>>>>>>>>>>>>>>> great.  I've added you to our planning folder, which is currently pretty
>>>>>>>>>>>>>>>>> empty, but there is a doc labeled 'Publicity Spreadsheet' in there.
>>>>>>>>>>>>>>>>>  Asheesh and I will be adding places to send publicity emails over the next
>>>>>>>>>>>>>>>>> few days, feel free to add as well.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Let us know if there's anything we can do re: getting the
>>>>>>>>>>>>>>>>> space.  Just a reminder, you can use this checklist to pick an appropriate
>>>>>>>>>>>>>>>>> space:
>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:02 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Sure, we'd be down for a smaller event, we just wanted to
>>>>>>>>>>>>>>>>>> make sure that we all had the same expectations.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Ok, so, cool. WICS will advertise this, ADI will
>>>>>>>>>>>>>>>>>> advertise this, and ADI will book a space for the 19th. What other things
>>>>>>>>>>>>>>>>>> need to be done?
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 9:01 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> I understand your concern about getting 20-30 people for
>>>>>>>>>>>>>>>>>>> a day long event.  I was pretty surprised myself the first time I saw 30+
>>>>>>>>>>>>>>>>>>> people show up on a weekend to spend all day learning about open source.
>>>>>>>>>>>>>>>>>>>  :)
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> We've run smaller events and still found them highly
>>>>>>>>>>>>>>>>>>> rewarding.  We want to make sure we can accommodate a high turnout, but we
>>>>>>>>>>>>>>>>>>> wouldn't consider a smaller event - say, 10 people - to be a failure.  That
>>>>>>>>>>>>>>>>>>> said, there are a number of things we can do to improve turnout, such as
>>>>>>>>>>>>>>>>>>> working with other student groups, advertising to women in computer science
>>>>>>>>>>>>>>>>>>> from other campuses in the city, and structuring the event so that
>>>>>>>>>>>>>>>>>>> attendees who can only attend for the afternoon can do the tutorials ahead
>>>>>>>>>>>>>>>>>>> of time.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Are you still interested in helping us run the event?
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 11:56 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Getting a space should be no problem--we can get it
>>>>>>>>>>>>>>>>>>>> pretty easily.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> The biggest concern right now is the timing. Trying to
>>>>>>>>>>>>>>>>>>>> get 20-30 people to come to an event for five hours, let alone seven, would
>>>>>>>>>>>>>>>>>>>> take an immense marketing blitz. Given the number of other long-term events
>>>>>>>>>>>>>>>>>>>> we have in the fall, I think we should take a rain
>>>>>>>>>>>>>>>>>>>> check for now, but definitely revisit the option once we feel more
>>>>>>>>>>>>>>>>>>>> confident in our membership coming out for such a large event.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Wed, Aug 21, 2013 at 9:27 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Are you confident enough that we'll get the room that
>>>>>>>>>>>>>>>>>>>>> we could do a save the date beforehand?  Although the event is still pretty
>>>>>>>>>>>>>>>>>>>>> far out, we probably wouldn't want to do a save the date for another couple
>>>>>>>>>>>>>>>>>>>>> weeks.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> We were actually planning to do seven hours (10am-5pm)
>>>>>>>>>>>>>>>>>>>>> but we can say pretty explicitly that folks who feel they have a handle on
>>>>>>>>>>>>>>>>>>>>> the tutorial sections can skip them.  We can also make sure people know
>>>>>>>>>>>>>>>>>>>>> that they're free to leave at any point during the workshop period, or even
>>>>>>>>>>>>>>>>>>>>> phrase it as "the workshop goes until 3, but mentors & the space will be
>>>>>>>>>>>>>>>>>>>>> available until 5 for anyone who wants to continue" in order to make it
>>>>>>>>>>>>>>>>>>>>> clear that attendees should not feel awkward about ducking out after trying
>>>>>>>>>>>>>>>>>>>>> out submitting patches.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 19, 2013 at 5:27 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Booking space is pretty easy, if ADI does it--we just
>>>>>>>>>>>>>>>>>>>>>> put in a space request and it gets approved. WICS has more trouble booking
>>>>>>>>>>>>>>>>>>>>>> space, but it won't be a problem.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Are you still thinking five hours? I think Saturday
>>>>>>>>>>>>>>>>>>>>>> would be better for an event, regardless of time, but five hours will
>>>>>>>>>>>>>>>>>>>>>> decrease turnout.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 11:44 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> I think we're going to go ahead with the weekend of
>>>>>>>>>>>>>>>>>>>>>>> the 19th/20th - Asheesh won't be able to make it, but he'll help remotely.
>>>>>>>>>>>>>>>>>>>>>>>  Which do you think would be better for turnout, Saturday or Sunday.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> So what's the process for actually booking space?
>>>>>>>>>>>>>>>>>>>>>>>  When does that happen?
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 9:32 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> The weekend of the 26th/27th will probably be bad
>>>>>>>>>>>>>>>>>>>>>>>> for turnout--it's the weekend right before midterms/the last weekend before
>>>>>>>>>>>>>>>>>>>>>>>> our fall break, so I'm not sure that would be good. The 2/3 is our fall
>>>>>>>>>>>>>>>>>>>>>>>> break, and then the 9th we're holding a hackathon--would you be interested
>>>>>>>>>>>>>>>>>>>>>>>> in moving to the week after? It's a bit deep in November.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 16, 2013 at 10:58 AM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> I think Asheesh may be busy that weekend.  Without
>>>>>>>>>>>>>>>>>>>>>>>>> ruling it out - we'll wait for him to get back to us - is there another
>>>>>>>>>>>>>>>>>>>>>>>>> weekend that might work?  The weekend of the 26th/27th?
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Aug 15, 2013 at 12:45 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> If you're willing to open the event to other
>>>>>>>>>>>>>>>>>>>>>>>>>> campuses, I'd be optimistic at finding at least 15 women who want to
>>>>>>>>>>>>>>>>>>>>>>>>>> attend.  We've had similar numbers of women at other events.  That said,
>>>>>>>>>>>>>>>>>>>>>>>>>> all we want to do extend the invitation to as many women as possible.  If
>>>>>>>>>>>>>>>>>>>>>>>>>> it ends up being majority male, c'est la vie.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> We've played with the format before.  We could
>>>>>>>>>>>>>>>>>>>>>>>>>> split the event into two days, 2-3 hours each - one tutorial, one
>>>>>>>>>>>>>>>>>>>>>>>>>> working-on-patches workshop - but I'm not sure if that's preferable.  We've
>>>>>>>>>>>>>>>>>>>>>>>>>> gotten a full house of attendees before.  It's just a matter of picking a
>>>>>>>>>>>>>>>>>>>>>>>>>> good date, publicizing well, and having a big enough base of potential
>>>>>>>>>>>>>>>>>>>>>>>>>> invitees to begin with.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of Oct 19/20 would be fine for me.
>>>>>>>>>>>>>>>>>>>>>>>>>>  Asheesh, can you chime in on whether that would also work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 12, 2013 at 11:04 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> We think it would be difficult to get 25-30
>>>>>>>>>>>>>>>>>>>>>>>>>>> females to an event like this. That being said, WICS would be happy to work
>>>>>>>>>>>>>>>>>>>>>>>>>>> on this event as well, and advertise it to our list-serv (we also do have
>>>>>>>>>>>>>>>>>>>>>>>>>>> Barnard students in WICS and on our board.) But it is unlikely that the
>>>>>>>>>>>>>>>>>>>>>>>>>>> event will be majority female, if that many people are expected, given the
>>>>>>>>>>>>>>>>>>>>>>>>>>> demographics at our events.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Is there a possibility to make a shorter event?
>>>>>>>>>>>>>>>>>>>>>>>>>>> Like an hour or two, rather than five? That would probably help attendance.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> If ADI is going to collaborate on the event,
>>>>>>>>>>>>>>>>>>>>>>>>>>> which it would like to, October 12/13 is probably a bad date, since ADI is
>>>>>>>>>>>>>>>>>>>>>>>>>>> hosting a startup career fair on the 11th. Would the weekend after work?
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 4:12 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> No worries - I hope your internship went well,
>>>>>>>>>>>>>>>>>>>>>>>>>>>> and that your trip back to the east coast (whenever you do it) is safe and
>>>>>>>>>>>>>>>>>>>>>>>>>>>> stress-free.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> re: turnout, we usually aim for 25-35
>>>>>>>>>>>>>>>>>>>>>>>>>>>> attendees.  If you'd like to collaborate with other groups/schools, then
>>>>>>>>>>>>>>>>>>>>>>>>>>>> great!  We love collaboration.  One of our main goals, though, is to reach
>>>>>>>>>>>>>>>>>>>>>>>>>>>> out to women - to that end, we're most enthusiastic about collaborations
>>>>>>>>>>>>>>>>>>>>>>>>>>>> with women-in-CS/STEM type groups and with women's colleges.  For instance,
>>>>>>>>>>>>>>>>>>>>>>>>>>>> we have contacts at Barnard and would love to be able to invite them to
>>>>>>>>>>>>>>>>>>>>>>>>>>>> this event.  This doesn't mean we can't collaborate with other groups, just
>>>>>>>>>>>>>>>>>>>>>>>>>>>> that we'd like to prioritize making sure women who want to attend can
>>>>>>>>>>>>>>>>>>>>>>>>>>>> attend.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> When do you think we could get a definite time
>>>>>>>>>>>>>>>>>>>>>>>>>>>> & space nailed down?  And what did you think of Oct 12/13th as a potential
>>>>>>>>>>>>>>>>>>>>>>>>>>>> weekend?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 3:58 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hey Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sorry for the super slow response time--I've
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> been finishing up an internship in San Francisco this week, and the past
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> week has been crazy. Kathy has graduated, so he's no longer a good
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> point-person, but I am.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> WICS would be interested in this event, but
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> given the nature of the event (a pretty big time commitment for attendees)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we think it would be best to collaborate on this event with some other CS
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> groups on campus to get a bigger turnout. WICS would definitely advertise
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the event to our list-serv, however.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'm also a board member of the Application
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Development Initiative, which will have an easier time booking a space, and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> which would be happy to collaborate on this event. We'd also potentially be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> interested in reaching out to a tech group at NYU and collaborating with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> them. What do you think?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 12:50 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Just wanted to follow up.  I'm CCing Melanie
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> just in case our point people have, in fact, changed.  Asheesh and I will
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> both be out of the country and fairly unavailable later in August, so it
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> would be great to figure this out beforehand.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sat, Aug 3, 2013 at 3:23 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We're looking forward to doing an Open
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Source Comes to Campus event at Columbia this semester.  Are you ready to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> start planning again - this time, hopefully, with better luck finding
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> space?  If you're no longer the best point people for organizing this, just
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> let us know.  :)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> As far as timing, we've pinpointed the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> weekend of October 12th/13th as a good one, though we're flexible.  How
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> does that sound to you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff mailing list
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-columbia-staff
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
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>>>>>
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>>>
>>
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