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[Campus-columbia-staff] planning an event for next semester

Zachary Newman zack at adicu.com
Mon Sep 30 03:35:18 UTC 2013 

Any update on the website? We'd like to blast a bunch of emails out soon
but don't want to send a link that's not live yet.

Sorry to bug you, I know y'all have been really busy!


On Sat, Sep 28, 2013 at 2:39 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> Great, we'll have it to you by then.
>
>
> On Sat, Sep 28, 2013 at 1:39 PM, Zachary Newman <zack at adicu.com> wrote:
>
>> Awesome! I meant that we'd prepare a big marketing push for this Monday
>> coming up during this weekend. End of day tomorrow is totally fine.
>>
>>
>> On Sat, Sep 28, 2013 at 2:37 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> Hi Zacahary,
>>>
>>> Which weekend is this weekend - the one we're in right now?  We can have
>>> a web page with a sign up form set up for you by the end of the day today,
>>> or preferably the end of the day tomorrow.  That way anyone who you reach
>>> with publicity can start signing up immediately.
>>>
>>> The page will be at http://columbia.openhatch.org/, if you want to add
>>> that to promotional materials (flyer, newsletter blurbs, emails).
>>>
>>> - Shauna
>>>
>>>
>>> On Sat, Sep 28, 2013 at 1:32 PM, Zachary Newman <zack at adicu.com> wrote:
>>>
>>>> Hey all,
>>>>
>>>> We're going to start putting out flyers and promoting in our newsletter
>>>> and some other mailing lists this weekend. All good on our end—let us know
>>>> if you need anything or have suggestions that we haven't yet talked about.
>>>>
>>>> Cheers,
>>>> Zack
>>>>
>>>>
>>>> On Sun, Sep 15, 2013 at 3:56 PM, Zachary Newman <zack at adicu.com> wrote:
>>>>
>>>>> Excellent! We'll take care of publicity and such for the most part.
>>>>> Just wanted to check to see if y'all had anything particular to this event.
>>>>>
>>>>> I'll check in again a couple days before we start marketing in
>>>>> earnest—I wish you luck with the events happening between now and then!
>>>>>
>>>>> Zack
>>>>>
>>>>>
>>>>> On Sun, Sep 15, 2013 at 3:50 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Thanks for the confirmation!  The folder is here:
>>>>>>
>>>>>> https://drive.google.com/folderview?id=0B4HP1ey91UqPbGxSTWF3Z3Y4QmM&usp=sharing
>>>>>>
>>>>>> We sometimes do a "save the date" for target groups (usually
>>>>>> WiCS-type lists) ahead of time, but typically our big publicity push
>>>>>> happens 3-4 weeks before the event, so the week of Sep 30th would be
>>>>>> perfect.
>>>>>>
>>>>>> For publicity, we make a site with a sign up form, for example:
>>>>>> http://purdue.openhatch.org/
>>>>>>
>>>>>> All publicity emails/posters will link to that.  We encourage our
>>>>>> local hosts to do publicity where possible as we find people respond to
>>>>>> emails from students at their school more than from an outside
>>>>>> organization.  That said, we can always step in and help wherever needed.
>>>>>>  And we have plenty of template emails we can provide to you.
>>>>>>
>>>>>> Asheesh and I actually have a big run of events right before then -
>>>>>> four between the 21st and 28th - so we'll do our best to get everything set
>>>>>> up by the 30th and then will be able to be very present from then on.
>>>>>>  (We'll try to be present before then too, but it may be harder!)
>>>>>>
>>>>>>
>>>>>> On Sun, Sep 15, 2013 at 3:36 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>
>>>>>>> Space is confirmed (sorry about the delay).
>>>>>>>
>>>>>>> With the event a little over a month away, what's the game plan for
>>>>>>> promotion? You've done a more of these than I have, but my instincts say
>>>>>>> that launching marketing on the week of September 30 (Facebook, flyers,
>>>>>>> mailing lists) with a ramp-up as the event grows closer would work pretty
>>>>>>> well, and gives us 3 full weeks.
>>>>>>>
>>>>>>> Also, would you mind re-adding me to the publicity folder? I seem to
>>>>>>> have lost the link.
>>>>>>>
>>>>>>> Cheers,
>>>>>>> Zack
>>>>>>>
>>>>>>>
>>>>>>> On Tue, Aug 27, 2013 at 8:50 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>
>>>>>>>> (dina->BCC)
>>>>>>>>
>>>>>>>> Great! I've added a couple of lists to the publicity spreadsheet
>>>>>>>> and put in the space request. I'll let you know once the space is confirmed.
>>>>>>>>
>>>>>>>>
>>>>>>>> On Tue, Aug 27, 2013 at 6:43 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> re: advertisement, did you see the part of the email I sent to
>>>>>>>>> Dina?  In case you didn't, I'll copy it:
>>>>>>>>>
>>>>>>>>> *Once we've got the day, we can get started on publicity.  It's a
>>>>>>>>> little early to actually send publicity, but we can figure out where we
>>>>>>>>> want to send to, and I can set up the publicity website/sign up form so
>>>>>>>>> it's ready when we are.  If you can help us brainstorm student groups,
>>>>>>>>> clubs, departments to send publicity emails to, that would be great.  I've
>>>>>>>>> added you to our planning folder, which is currently pretty empty, but
>>>>>>>>> there is a doc labeled 'Publicity Spreadsheet' in there.  Asheesh and I
>>>>>>>>> will be adding places to send publicity emails over the next few days, feel
>>>>>>>>> free to add as well.
>>>>>>>>> *
>>>>>>>>>
>>>>>>>>> I've also added you to the planning folder.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Tue, Aug 27, 2013 at 6:40 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Then let's go ahead.  It's not ideal, but we've managed before.
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Tue, Aug 27, 2013 at 6:39 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>>>
>>>>>>>>>>> Excellent! I'll set booking the room and advertisement in
>>>>>>>>>>> motion, then.
>>>>>>>>>>>
>>>>>>>>>>> We usually have a student on door duty at the beginning of the
>>>>>>>>>>> event, then put a sign with a cell phone number to call if you need to be
>>>>>>>>>>> let in. I agree that this isn't ideal, but the space meets all other
>>>>>>>>>>> criteria and it's the only one we can reliably book for such a long period
>>>>>>>>>>> of time.
>>>>>>>>>>>  On Aug 27, 2013 6:32 PM, "Shauna Gordon-McKeon" <
>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> I can confirm the date!
>>>>>>>>>>>>
>>>>>>>>>>>> How have you worked around letting non-students in before?
>>>>>>>>>>>>  We've found that there's usually a fair amount of coming and going during
>>>>>>>>>>>> events.  When the room we use isn't freely accessible it usually means
>>>>>>>>>>>> either propping a door open or having a volunteer from the hosting
>>>>>>>>>>>> organization be on continuous "door duty", neither of which are perfect
>>>>>>>>>>>> solutions.
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, Aug 27, 2013 at 2:47 PM, Zachary Newman <zack at adicu.com
>>>>>>>>>>>> > wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>
>>>>>>>>>>>>> I'm really excited about this event! I have a space in mind
>>>>>>>>>>>>> that we should be able to reserve for that length of time; once we decide
>>>>>>>>>>>>> on a date, I can put in the request. It fulfills all of the criteria on the
>>>>>>>>>>>>> checklist, and none of the "Before the Event" TODOs should be any problem
>>>>>>>>>>>>> (I have adapters that will work with the projector, and we'll need to have
>>>>>>>>>>>>> a student let non-students in, but we've dealt with both of these before).
>>>>>>>>>>>>>
>>>>>>>>>>>>> Let's say Saturday, 09:00-18:00. Can you confirm?
>>>>>>>>>>>>>
>>>>>>>>>>>>> Looking forward,
>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:34 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hi Zach,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Pleased to virtually meet you.  We're looking for a space
>>>>>>>>>>>>>> that meets the first six criteria listed here:
>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> We want to run the event on either Saturday Oct 19th or
>>>>>>>>>>>>>> Sunday Oct 20th, and will need the space from 9am-6pm (with some
>>>>>>>>>>>>>> flexibility on either end.)
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> best
>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 10:55 AM, Dina Lamdany <
>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Great!. From here on out, my friend Zach (cc'ed), another
>>>>>>>>>>>>>>> member of ADI, will be coordinating this event for you. I'll be responsible
>>>>>>>>>>>>>>> for the WICS end of it, so shoot me an email when you want WICS to start
>>>>>>>>>>>>>>> advertising, but he'll be taking care of booking the space, choosing a
>>>>>>>>>>>>>>> date, etc. with you.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 9:16 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Great!  We'd like to book a room that can hold the max
>>>>>>>>>>>>>>>> attendees (35 + 8 mentors - so 43ish) but we'll be happy with much smaller
>>>>>>>>>>>>>>>> attendance.  We've done small events before and they've been just as
>>>>>>>>>>>>>>>> rewarding as large ones.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> We should pick between Saturday Oct 19th and Sunday Oct
>>>>>>>>>>>>>>>> 20th.  Do you have a preference?  Generally we've found people tend to
>>>>>>>>>>>>>>>> prefer Saturdays, but we're up for either.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Once we've got the day, we can get started on publicity.
>>>>>>>>>>>>>>>>  It's a little early to actually send publicity, but we can figure out
>>>>>>>>>>>>>>>> where we want to send to, and I can set up the publicity website/sign up
>>>>>>>>>>>>>>>> form so it's ready when we are.  If you can help us brainstorm student
>>>>>>>>>>>>>>>> groups, clubs, departments to send publicity emails to, that would be
>>>>>>>>>>>>>>>> great.  I've added you to our planning folder, which is currently pretty
>>>>>>>>>>>>>>>> empty, but there is a doc labeled 'Publicity Spreadsheet' in there.
>>>>>>>>>>>>>>>>  Asheesh and I will be adding places to send publicity emails over the next
>>>>>>>>>>>>>>>> few days, feel free to add as well.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Let us know if there's anything we can do re: getting the
>>>>>>>>>>>>>>>> space.  Just a reminder, you can use this checklist to pick an appropriate
>>>>>>>>>>>>>>>> space:
>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:02 AM, Dina Lamdany <
>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Sure, we'd be down for a smaller event, we just wanted to
>>>>>>>>>>>>>>>>> make sure that we all had the same expectations.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Ok, so, cool. WICS will advertise this, ADI will advertise
>>>>>>>>>>>>>>>>> this, and ADI will book a space for the 19th. What other things need to be
>>>>>>>>>>>>>>>>> done?
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 9:01 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> I understand your concern about getting 20-30 people for
>>>>>>>>>>>>>>>>>> a day long event.  I was pretty surprised myself the first time I saw 30+
>>>>>>>>>>>>>>>>>> people show up on a weekend to spend all day learning about open source.
>>>>>>>>>>>>>>>>>>  :)
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> We've run smaller events and still found them highly
>>>>>>>>>>>>>>>>>> rewarding.  We want to make sure we can accommodate a high turnout, but we
>>>>>>>>>>>>>>>>>> wouldn't consider a smaller event - say, 10 people - to be a failure.  That
>>>>>>>>>>>>>>>>>> said, there are a number of things we can do to improve turnout, such as
>>>>>>>>>>>>>>>>>> working with other student groups, advertising to women in computer science
>>>>>>>>>>>>>>>>>> from other campuses in the city, and structuring the event so that
>>>>>>>>>>>>>>>>>> attendees who can only attend for the afternoon can do the tutorials ahead
>>>>>>>>>>>>>>>>>> of time.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Are you still interested in helping us run the event?
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 11:56 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Getting a space should be no problem--we can get it
>>>>>>>>>>>>>>>>>>> pretty easily.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> The biggest concern right now is the timing. Trying to
>>>>>>>>>>>>>>>>>>> get 20-30 people to come to an event for five hours, let alone seven, would
>>>>>>>>>>>>>>>>>>> take an immense marketing blitz. Given the number of other long-term events
>>>>>>>>>>>>>>>>>>> we have in the fall, I think we should take a rain
>>>>>>>>>>>>>>>>>>> check for now, but definitely revisit the option once we feel more
>>>>>>>>>>>>>>>>>>> confident in our membership coming out for such a large event.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Wed, Aug 21, 2013 at 9:27 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Are you confident enough that we'll get the room that
>>>>>>>>>>>>>>>>>>>> we could do a save the date beforehand?  Although the event is still pretty
>>>>>>>>>>>>>>>>>>>> far out, we probably wouldn't want to do a save the date for another couple
>>>>>>>>>>>>>>>>>>>> weeks.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> We were actually planning to do seven hours (10am-5pm)
>>>>>>>>>>>>>>>>>>>> but we can say pretty explicitly that folks who feel they have a handle on
>>>>>>>>>>>>>>>>>>>> the tutorial sections can skip them.  We can also make sure people know
>>>>>>>>>>>>>>>>>>>> that they're free to leave at any point during the workshop period, or even
>>>>>>>>>>>>>>>>>>>> phrase it as "the workshop goes until 3, but mentors & the space will be
>>>>>>>>>>>>>>>>>>>> available until 5 for anyone who wants to continue" in order to make it
>>>>>>>>>>>>>>>>>>>> clear that attendees should not feel awkward about ducking out after trying
>>>>>>>>>>>>>>>>>>>> out submitting patches.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Mon, Aug 19, 2013 at 5:27 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Booking space is pretty easy, if ADI does it--we just
>>>>>>>>>>>>>>>>>>>>> put in a space request and it gets approved. WICS has more trouble booking
>>>>>>>>>>>>>>>>>>>>> space, but it won't be a problem.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Are you still thinking five hours? I think Saturday
>>>>>>>>>>>>>>>>>>>>> would be better for an event, regardless of time, but five hours will
>>>>>>>>>>>>>>>>>>>>> decrease turnout.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 11:44 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> I think we're going to go ahead with the weekend of
>>>>>>>>>>>>>>>>>>>>>> the 19th/20th - Asheesh won't be able to make it, but he'll help remotely.
>>>>>>>>>>>>>>>>>>>>>>  Which do you think would be better for turnout, Saturday or Sunday.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> So what's the process for actually booking space?
>>>>>>>>>>>>>>>>>>>>>>  When does that happen?
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 9:32 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> The weekend of the 26th/27th will probably be bad
>>>>>>>>>>>>>>>>>>>>>>> for turnout--it's the weekend right before midterms/the last weekend before
>>>>>>>>>>>>>>>>>>>>>>> our fall break, so I'm not sure that would be good. The 2/3 is our fall
>>>>>>>>>>>>>>>>>>>>>>> break, and then the 9th we're holding a hackathon--would you be interested
>>>>>>>>>>>>>>>>>>>>>>> in moving to the week after? It's a bit deep in November.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 16, 2013 at 10:58 AM, Shauna
>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> I think Asheesh may be busy that weekend.  Without
>>>>>>>>>>>>>>>>>>>>>>>> ruling it out - we'll wait for him to get back to us - is there another
>>>>>>>>>>>>>>>>>>>>>>>> weekend that might work?  The weekend of the 26th/27th?
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Aug 15, 2013 at 12:45 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> If you're willing to open the event to other
>>>>>>>>>>>>>>>>>>>>>>>>> campuses, I'd be optimistic at finding at least 15 women who want to
>>>>>>>>>>>>>>>>>>>>>>>>> attend.  We've had similar numbers of women at other events.  That said,
>>>>>>>>>>>>>>>>>>>>>>>>> all we want to do extend the invitation to as many women as possible.  If
>>>>>>>>>>>>>>>>>>>>>>>>> it ends up being majority male, c'est la vie.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> We've played with the format before.  We could
>>>>>>>>>>>>>>>>>>>>>>>>> split the event into two days, 2-3 hours each - one tutorial, one
>>>>>>>>>>>>>>>>>>>>>>>>> working-on-patches workshop - but I'm not sure if that's preferable.  We've
>>>>>>>>>>>>>>>>>>>>>>>>> gotten a full house of attendees before.  It's just a matter of picking a
>>>>>>>>>>>>>>>>>>>>>>>>> good date, publicizing well, and having a big enough base of potential
>>>>>>>>>>>>>>>>>>>>>>>>> invitees to begin with.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of Oct 19/20 would be fine for me.
>>>>>>>>>>>>>>>>>>>>>>>>>  Asheesh, can you chime in on whether that would also work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 12, 2013 at 11:04 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> We think it would be difficult to get 25-30
>>>>>>>>>>>>>>>>>>>>>>>>>> females to an event like this. That being said, WICS would be happy to work
>>>>>>>>>>>>>>>>>>>>>>>>>> on this event as well, and advertise it to our list-serv (we also do have
>>>>>>>>>>>>>>>>>>>>>>>>>> Barnard students in WICS and on our board.) But it is unlikely that the
>>>>>>>>>>>>>>>>>>>>>>>>>> event will be majority female, if that many people are expected, given the
>>>>>>>>>>>>>>>>>>>>>>>>>> demographics at our events.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Is there a possibility to make a shorter event?
>>>>>>>>>>>>>>>>>>>>>>>>>> Like an hour or two, rather than five? That would probably help attendance.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> If ADI is going to collaborate on the event,
>>>>>>>>>>>>>>>>>>>>>>>>>> which it would like to, October 12/13 is probably a bad date, since ADI is
>>>>>>>>>>>>>>>>>>>>>>>>>> hosting a startup career fair on the 11th. Would the weekend after work?
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Best,
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 4:12 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> No worries - I hope your internship went well,
>>>>>>>>>>>>>>>>>>>>>>>>>>> and that your trip back to the east coast (whenever you do it) is safe and
>>>>>>>>>>>>>>>>>>>>>>>>>>> stress-free.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> re: turnout, we usually aim for 25-35 attendees.
>>>>>>>>>>>>>>>>>>>>>>>>>>>  If you'd like to collaborate with other groups/schools, then great!  We
>>>>>>>>>>>>>>>>>>>>>>>>>>> love collaboration.  One of our main goals, though, is to reach out to
>>>>>>>>>>>>>>>>>>>>>>>>>>> women - to that end, we're most enthusiastic about collaborations with
>>>>>>>>>>>>>>>>>>>>>>>>>>> women-in-CS/STEM type groups and with women's colleges.  For instance, we
>>>>>>>>>>>>>>>>>>>>>>>>>>> have contacts at Barnard and would love to be able to invite them to this
>>>>>>>>>>>>>>>>>>>>>>>>>>> event.  This doesn't mean we can't collaborate with other groups, just that
>>>>>>>>>>>>>>>>>>>>>>>>>>> we'd like to prioritize making sure women who want to attend can attend.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> When do you think we could get a definite time &
>>>>>>>>>>>>>>>>>>>>>>>>>>> space nailed down?  And what did you think of Oct 12/13th as a potential
>>>>>>>>>>>>>>>>>>>>>>>>>>> weekend?
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 3:58 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hey Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sorry for the super slow response time--I've
>>>>>>>>>>>>>>>>>>>>>>>>>>>> been finishing up an internship in San Francisco this week, and the past
>>>>>>>>>>>>>>>>>>>>>>>>>>>> week has been crazy. Kathy has graduated, so he's no longer a good
>>>>>>>>>>>>>>>>>>>>>>>>>>>> point-person, but I am.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> WICS would be interested in this event, but
>>>>>>>>>>>>>>>>>>>>>>>>>>>> given the nature of the event (a pretty big time commitment for attendees)
>>>>>>>>>>>>>>>>>>>>>>>>>>>> we think it would be best to collaborate on this event with some other CS
>>>>>>>>>>>>>>>>>>>>>>>>>>>> groups on campus to get a bigger turnout. WICS would definitely advertise
>>>>>>>>>>>>>>>>>>>>>>>>>>>> the event to our list-serv, however.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'm also a board member of the Application
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Development Initiative, which will have an easier time booking a space, and
>>>>>>>>>>>>>>>>>>>>>>>>>>>> which would be happy to collaborate on this event. We'd also potentially be
>>>>>>>>>>>>>>>>>>>>>>>>>>>> interested in reaching out to a tech group at NYU and collaborating with
>>>>>>>>>>>>>>>>>>>>>>>>>>>> them. What do you think?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 12:50 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Just wanted to follow up.  I'm CCing Melanie
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> just in case our point people have, in fact, changed.  Asheesh and I will
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> both be out of the country and fairly unavailable later in August, so it
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> would be great to figure this out beforehand.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sat, Aug 3, 2013 at 3:23 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We're looking forward to doing an Open Source
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Comes to Campus event at Columbia this semester.  Are you ready to start
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> planning again - this time, hopefully, with better luck finding space?  If
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> you're no longer the best point people for organizing this, just let us
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> know.  :)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> As far as timing, we've pinpointed the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> weekend of October 12th/13th as a good one, though we're flexible.  How
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> does that sound to you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff mailing list
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-columbia-staff
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
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>>>>>
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>>>
>>
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