[Campus-boston-summer-staff] next steps for the event!

Fri Jun 21 18:51:11 UTC 2013

Done. Lunch will arrive at noon.

On Jun 21, 2013, at 2:31 PM, Shauna Gordon-McKeon <shaunagm at gmail.com> wrote:

> Is there any way you can get them to bring it at noon instead of 1?  Our lunch is scheduled to be halfway over by 1.
> 
> On Fri, Jun 21, 2013 at 2:29 PM, Spencer Florence <florence at ccs.neu.edu> wrote:
>> Hi Shauna,
>> 
>> We've ordered 36 mini burritos and 2 salads-for-10 from Boloco. Those should arrive at ~1pm tomorrow. We also got 3 boxes of coffee and 4 dozen donuts from Dunkin' Donuts, which we will pick up an have at West Village by 930 am.
>> 
>> The total for Boloco was $248.24, and I'm still waiting on an Invoice from Dunkin.
>> 
>> --Spencer
>> 
>> On Jun 21, 2013, at 1:51 PM, Alice Young <alice at ccs.neu.edu> wrote:
>> 
>> >
>> > ---------- Forwarded message ----------
>> > From: Shauna Gordon-McKeon <shaunagm at gmail.com>
>> > Date: 21 June 2013 13:38
>> > Subject: Re: [Campus-boston-summer-staff] next steps for the event!
>> > To: "Brandon Lerner (Lab Admin)" <lernerb at ccs.neu.edu>
>> > Cc: Ali Ukani <aliukani at ccs.neu.edu>, Molly White <molly.white5 at gmail.com>, campus-boston-summer-staff <campus-boston-summer-staff at lists.openhatch.org>, Alice Young <alice at ccs.neu.edu>, Josh Tsuji <joshuatsuji at gmail.com>
>> >
>> >
>> > Great!
>> >
>> >
>> > On Fri, Jun 21, 2013 at 1:36 PM, Brandon Lerner (Lab Admin) <lernerb at ccs.neu.edu> wrote:
>> > Spencer/Alice have taken care of food. I'll let them e-mail us back on this with details.
>> >
>> >
>> > On Fri, Jun 21, 2013 at 1:34 PM, Shauna Gordon-McKeon <shaunagm at gmail.com> wrote:
>> > Hey folks,
>> >
>> > I need to hear back from someone ASAP re: budget.  If I don't hear back from anyone by two I will just order the cheapest possible options and hope for the best.
>> >
>> > - Shauna
>> >
>> >
>> >
>> >
>> > On Fri, Jun 21, 2013 at 8:55 AM, Brandon Lerner (Lab Admin) <lernerb at ccs.neu.edu> wrote:
>> > Ali /Josh/Alice-
>> >
>> > If any of you are on campus today, go and talk to Doreen about funding this normally like we do with pizza. Whoever is going to do this, send me an e-mail and we can talk offline. Since we're only a day out, our options for food are limited, but we do need to get in contact with either Boloco or somewhere else before 5pm today for a catering order. For Dunkin in the morning, we'll have to pick this up at the Huntington location. Can anyone call Dunkin once we know what we want to make sure they have it in the morning?
>> >
>> > - Brandon
>> >
>> >
>> > On Fri, Jun 21, 2013 at 1:37 AM, Shauna Gordon-McKeon <shaunagm at gmail.com> wrote:
>> > Time is slightly of the essence, as most places want a day's notice for a catering order of this size, but yeah - Brandon, Joshua, let me know the budget soon and we can figure something out.  I'm pretty sure Red Hat won't be paying as their employees we invited to the event were unable to attend.
>> >
>> >
>> >
>> > On Fri, Jun 21, 2013 at 1:32 AM, Ali Ukani <aliukani at ccs.neu.edu> wrote:
>> > Thanks, Molly! I appreciate the help.
>> >
>> > I'm not going to be on campus during the workshop (I have to drop my little sister off at summer camp), but thankfully Alice is willing to be there to help organize the workshop from ACM's side.
>> >
>> > I've cc'd Brandon Lerner and Joshua Tsuji (NU ACM Treasurers) to help figure out the food costs. Brandon probably knows how much we can ask our college to pay for, and how much we would have to pay for ourselves.
>> >
>> > Do you know if Red Hat is willing to help pay for the costs of food?
>> >
>> > Ali Ukani (http://ali.io)
>> > NU ACM President
>> > NU Hacks Organizer
>> >
>> >
>> > On Thu, Jun 20, 2013 at 5:09 PM, Molly White <molly.white5 at gmail.com> wrote:
>> > If you need someone near to campus to help you pick things up, etc., let me know!
>> >
>> > - Molly
>> >
>> >
>> > On Thu, Jun 20, 2013 at 3:19 PM, Shauna Gordon-McKeon <shaunagm at gmail.com> wrote:
>> > Great.  So for breakfast we can just stop by the Dunkin Donuts and get donuts & coffee and, if you have time, some fresh fruit from the Wollaston's.  If you need to purchase it, I'm afraid that sticks you with the task of picking it up as well - do you think you'll be able to do so and get it to Village G by 9:30am?
>> >
>> > re: lunch - Boloco's looks really good.  We could get a set of 36 mini burritos ($162) plus two salads-for-ten ($70).  Is that in your price range, or should we try to find a cheaper food source?  (Breakfast should be around $40, to help you estimate total costs.)
>> >
>> > We should probably also get drinks.  The cheapest way to do that is to buy soda, juice, etc at the grocery store, not from a catering company.  From a grocery store, you can stay at $20 or less for drinks.  It's up to you re: ease vs price.
>> >
>> >
>> >
>> > On Wed, Jun 19, 2013 at 10:29 PM, Ali Ukani <aliukani at ccs.neu.edu> wrote:
>> > Awesome!
>> >
>> > There's a Dunkin Donuts over in Shillman Hall (it's very close by to West Village G), and Wollaston's (small grocery store) in West Village C for breakfast.
>> >
>> > Other food options: there's Boloco, Qdoba, and ABP at Marino Center, and Chicken Lou's (http://www.yelp.com/biz/chicken-lous-boston) on Forsyth Street. Curry Student Center has a lot of food places -- UBurger, Popeye's, Taco Bell(?), and Kigo Kitchen -- which aren't really breakfasty but they're there.
>> >
>> > Ali Ukani (http://ali.io)
>> > NU ACM President
>> > NU Hacks Organizer
>> >
>> >
>> > On Wed, Jun 19, 2013 at 9:56 PM, Shauna Gordon-McKeon <shaunagm at gmail.com> wrote:
>> > We're at 40, and I expect to get about 10 more, but then for only about 50% to show up.  So, 25ish attendees, and 8ish staffers, or 33 total.
>> >
>> > What are the local options for food?  Is there a Dunkin Donuts nearby for breakfast?
>> >
>> >
>> > On Wed, Jun 19, 2013 at 9:53 PM, Ali Ukani <aliukani at ccs.neu.edu> wrote:
>> > Sorry for the slow reply!
>> >
>> > We can get our college to pay for the food costs if I place the order through our college. I'd have to place the order tomorrow or Friday, though. How many signups are we at?
>> >
>> > Ali
>> >
>> > Ali Ukani (http://ali.io)
>> > NU ACM President
>> > NU Hacks Organizer
>> >
>> >
>> > On Tue, Jun 18, 2013 at 7:04 PM, Molly White <molly.white5 at gmail.com> wrote:
>> > Fliers are all set for the Northeastern campus!
>> >
>> > - Molly White
>> >
>> >
>> > On Fri, Jun 14, 2013 at 12:19 PM, Shauna Gordon-McKeon <shaunagm at gmail.com> wrote:
>> > Hi there,
>> >
>> > Sorry for the delay on getting back to you with the flyer.  I'd asked someone else to work on it because my flyer-making skills are pretty minimal, but that didn't happen.  So!  I've attached a flyer you can use, as well as the editable format for it (made in GIMP, an open source project - let me know if you want it in a different format) in case you want to edit it.  But mostly we need to get these out there!
>> >
>> > - Shauna
>> >
>> >
>> >
>> >
>> > On Tue, Jun 11, 2013 at 10:42 PM, Ali Ukani <aliukani at ccs.neu.edu> wrote:
>> > Sorry for the slow reply! Just got back from traveling and started work.
>> >
>> > I posted to the NU ACM Members mailing list, emailed some NEU CS (CCIS) faculty, posted to our Facebook groups, and made a Facebook event since that's been a big boost for our event attendance: https://www.facebook.com/events/265911593552007/
>> >
>> > I'd be happy to add Openhatch's Facebook page to the hosts for that Facebook event.
>> >
>> > Working on getting funding for food. Will get back to you before the end of the week on this (doing an NU ACM staff meeting tomorrow), but I think we can bankroll the food no problem.
>> >
>> > Best,
>> > Ali
>> >
>> > Ali Ukani (http://ali.io)
>> > NU ACM President
>> > NU Hacks Organizer
>> >
>> >
>> > On Mon, Jun 10, 2013 at 5:31 PM, Christopher Woodall <chris.j.woodall at gmail.com> wrote:
>> > I am fine with printing out posters.
>> >
>> > On Mon, Jun 10, 2013 at 1:37 PM, Molly White <molly.white5 at gmail.com> wrote:
>> > > Not at all! I'll be happy to print and post them whenever.
>> > >
>> > > - Molly
>> > >
>> > >
>> > > On Mon, Jun 10, 2013 at 1:31 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
>> > > wrote:
>> > >>
>> > >> We've had about 10 sign ups so far, which is not insignificant, but
>> > >> definitely means we need to keep going.  An ideal number of sign ups would
>> > >> be 50-60, as we usually get about 30-50% no shows.
>> > >>
>> > >> Physical posters would be great.  We've got a template but when I went to
>> > >> send it to you I was struck by how inferior it is.  We're going to try and
>> > >> make a new one today/tomorrow, if you don't mind waiting a couple days to
>> > >> flyer.
>> > >>
>> > >>
>> > >>
>> > >> On Mon, Jun 10, 2013 at 1:21 PM, Molly White <molly.white5 at gmail.com>
>> > >> wrote:
>> > >>>
>> > >>> Out of curiosity, have we had much success with signups so far? Also, are
>> > >>> you trying to do any offline publicity at all (e.g., posters in the
>> > >>> library)?
>> > >>>
>> > >>> - Molly White
>> > >>>
>> > >>>
>> > >>> On Mon, Jun 10, 2013 at 12:22 PM, Shauna Gordon-McKeon
>> > >>> <shaunagm at gmail.com> wrote:
>> > >>>>
>> > >>>> Hi Christopher,
>> > >>>>
>> > >>>> So when we send department-specific emails, we use this template:
>> > >>>>
>> > >>>> https://docs.google.com/document/d/1NM3JPNUWOebDwpwebxUtumf0i-e1zwe-0PipYZrFAVE/edit
>> > >>>>
>> > >>>> The main thing to do is, for each department, pick free software
>> > >>>> projects to mention which are used in that field.  We keep a list here:
>> > >>>> https://openhatch.org/wiki/Oss_projects_by_domain
>> > >>>>
>> > >>>> But there's also this if you want to add more or find a department
>> > >>>> that's not on our list:
>> > >>>>
>> > >>>> http://en.wikipedia.org/wiki/List_of_free_and_open-source_software_packages#Science
>> > >>>>
>> > >>>> You might also want to do a little editing of the "from you" portion at
>> > >>>> the top.
>> > >>>>
>> > >>>> I've added a new sheet to the publicity doc.  I find it helpful to keep
>> > >>>> track of which science departments have been contacted separately from the
>> > >>>> rest.
>> > >>>>
>> > >>>> - Shauna
>> > >>>>
>> > >>>>
>> > >>>> On Mon, Jun 10, 2013 at 9:07 AM, Christopher Woodall
>> > >>>> <chris.j.woodall at gmail.com> wrote:
>> > >>>>>
>> > >>>>> I will send out to BUILDS-list and the BUILDS facebook page. I will
>> > >>>>> also get the BU CS and Computer Engineering mailing lists. Can I also
>> > >>>>> get the base email tailored to science students? I may be able to get
>> > >>>>> it out on a few other mailing lists.
>> > >>>>>
>> > >>>>> There are also a few other programming and engineering related clubs I
>> > >>>>> will get the word out to that are on campus.
>> > >>>>>
>> > >>>>> Since it is not being funded at BU I don't think I can direct funding
>> > >>>>> for the event and BUILDS cant receive funding over the summer since
>> > >>>>> the undergraduate club and funding office is closed.
>> > >>>>>
>> > >>>>> From,
>> > >>>>> Chris W.
>> > >>>>> On Fri, Jun 7, 2013 at 5:24 PM, Shauna Gordon-McKeon
>> > >>>>> <shaunagm at gmail.com> wrote:
>> > >>>>> > Mailing lists are usually our best bet (and sometimes facebook
>> > >>>>> > pages),
>> > >>>>> > however emailing individual professors and asking them to reach out
>> > >>>>> > to their
>> > >>>>> > students is also useful.
>> > >>>>> >
>> > >>>>> >
>> > >>>>> > On Fri, Jun 7, 2013 at 5:22 PM, Molly White <molly.white5 at gmail.com>
>> > >>>>> > wrote:
>> > >>>>> >>
>> > >>>>> >> Sorry! I'd be happy to send out the emails for NEU, but I'm afraid I
>> > >>>>> >> don't
>> > >>>>> >> know/have access to any of the CS lists... Ali, do you have any idea
>> > >>>>> >> about
>> > >>>>> >> how we could spread the word via email? I see on the mailing list
>> > >>>>> >> that you
>> > >>>>> >> sent a message to ACM and some CS professors -- I suppose I could
>> > >>>>> >> try
>> > >>>>> >> sending an email to some of my past CE professors...
>> > >>>>> >>
>> > >>>>> >> - Molly
>> > >>>>> >>
>> > >>>>> >>
>> > >>>>> >> On Fri, Jun 7, 2013 at 4:45 PM, Shauna Gordon-McKeon
>> > >>>>> >> <shaunagm at gmail.com>
>> > >>>>> >> wrote:
>> > >>>>> >>>
>> > >>>>> >>> Replies are appreciated!  :)  Even if they are just, "Having a busy
>> > >>>>> >>> week,
>> > >>>>> >>> will get to this on X date" or "Can you take care of Y, I'm too
>> > >>>>> >>> busy to."
>> > >>>>> >>>
>> > >>>>> >>>
>> > >>>>> >>>
>> > >>>>> >>> On Wed, Jun 5, 2013 at 10:59 PM, Shauna Gordon-McKeon
>> > >>>>> >>> <shaunagm at gmail.com> wrote:
>> > >>>>> >>>>
>> > >>>>> >>>> Hi everyone,
>> > >>>>> >>>>
>> > >>>>> >>>> Here are the next steps towards making the June 22nd event as
>> > >>>>> >>>> amazing as
>> > >>>>> >>>> possible.
>> > >>>>> >>>>
>> > >>>>> >>>> 1)  Publicity!
>> > >>>>> >>>>
>> > >>>>> >>>> The website should be ready (http://boston-summer.openhatch.org/)
>> > >>>>> >>>> although feel free to give it another look over and request
>> > >>>>> >>>> additional
>> > >>>>> >>>> changes.
>> > >>>>> >>>>
>> > >>>>> >>>> We should start sending out emails to relevant lists.  Places to
>> > >>>>> >>>> email
>> > >>>>> >>>> include:
>> > >>>>> >>>>
>> > >>>>> >>>> - CS departments at NEU, BU, and other schools
>> > >>>>> >>>> - CS clubs and organizations at NEU, BU, and other schools
>> > >>>>> >>>> - non-CS departments/clubs/organizations at NEU, BU and other
>> > >>>>> >>>> schools
>> > >>>>> >>>>
>> > >>>>> >>>> We (Asheesh and I) will take care of all of the "other schools"
>> > >>>>> >>>> publicity, but if Ali or Molly (or another NEU person) could
>> > >>>>> >>>> handle emailing
>> > >>>>> >>>> NEU CS departments and clubs, and Christopher (or another BU
>> > >>>>> >>>> person) could
>> > >>>>> >>>> handle emailing BU CS departments and clubs, that would be
>> > >>>>> >>>> fantastic.  If
>> > >>>>> >>>> you can't, let us know and we'll do it.  It just seems better to
>> > >>>>> >>>> have a
>> > >>>>> >>>> student at the school taking point.
>> > >>>>> >>>>
>> > >>>>> >>>> When you send publicity emails, please add some basic information
>> > >>>>> >>>> to
>> > >>>>> >>>> this spreadsheet so we can keep track of what's been done:
>> > >>>>> >>>>
>> > >>>>> >>>>
>> > >>>>> >>>>
>> > >>>>> >>>> https://docs.google.com/spreadsheet/ccc?key=0AoHP1ey91UqPdEhXQVcwdXI3NHlfUTF6WncxQkpBV1E&usp=sharing
>> > >>>>> >>>>
>> > >>>>> >>>> And here is a template email to send out:
>> > >>>>> >>>>
>> > >>>>> >>>>
>> > >>>>> >>>>
>> > >>>>> >>>> https://docs.google.com/document/d/1UketlMiGRnG4nBunliDZ-bbIKyReUUXr8EHUdFZxyNs/edit
>> > >>>>> >>>>
>> > >>>>> >>>> re: non-CS stuff.  We have more carefully tailored emails for
>> > >>>>> >>>> reaching
>> > >>>>> >>>> out to science departments and such.  If you're interested in
>> > >>>>> >>>> using those,
>> > >>>>> >>>> let me know, but usually Asheesh and I take care of that.
>> > >>>>> >>>> (Recruiting
>> > >>>>> >>>> scientists to free software is a special passion of mine!)
>> > >>>>> >>>>
>> > >>>>> >>>> It would be great to get the first wave of emails out by the end
>> > >>>>> >>>> of the
>> > >>>>> >>>> week!
>> > >>>>> >>>>
>> > >>>>> >>>> 2)  Food
>> > >>>>> >>>>
>> > >>>>> >>>> When we last left off, Asheesh and I were working towards getting
>> > >>>>> >>>> a Red
>> > >>>>> >>>> Hat staffer in attendance, which would get us $200 towards food
>> > >>>>> >>>> (as I
>> > >>>>> >>>> understand it).  If we successfully get 35-45 people between staff
>> > >>>>> >>>> and
>> > >>>>> >>>> attendees, it would be better to have a slightly larger food
>> > >>>>> >>>> budget.  Ali,
>> > >>>>> >>>> did you have a sense of whether we can get a bit more funding for
>> > >>>>> >>>> this from
>> > >>>>> >>>> NEU?
>> > >>>>> >>>>
>> > >>>>> >>>>
>> > >>>>> >>>> Let me know if you have any questions!
>> > >>>>> >>>> - Shauna
>> > >>>>> >>>
>> > >>>>> >>>
>> > >>>>> >>>
>> > >>>>> >>> _______________________________________________
>> > >>>>> >>> Campus-boston-summer-staff mailing list
>> > >>>>> >>> Campus-boston-summer-staff at lists.openhatch.org
>> > >>>>> >>>
>> > >>>>> >>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>> > >>>>> >>>
>> > >>>>> >>
>> > >>>>> >
>> > >>>>> >
>> > >>>>> > _______________________________________________
>> > >>>>> > Campus-boston-summer-staff mailing list
>> > >>>>> > Campus-boston-summer-staff at lists.openhatch.org
>> > >>>>> >
>> > >>>>> > http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>> > >>>>> >
>> > >>>>
>> > >>>>
>> > >>>
>> > >>
>> > >
>> > _______________________________________________
>> > Campus-boston-summer-staff mailing list
>> > Campus-boston-summer-staff at lists.openhatch.org
>> > http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>> >
>> >
>> > _______________________________________________
>> > Campus-boston-summer-staff mailing list
>> > Campus-boston-summer-staff at lists.openhatch.org
>> > http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>> >
>> >
>> >
>> > _______________________________________________
>> > Campus-boston-summer-staff mailing list
>> > Campus-boston-summer-staff at lists.openhatch.org
>> > http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> > --
>> > CCIS Lab Admin -- Brandon Lerner
>> >
>> >
>> >
>> >
>> > --
>> > CCIS Lab Admin -- Brandon Lerner
>> >
>> >
>> >
> 
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