[Campus-boston-summer-staff] next steps for the event!

[Shauna Gordon-McKeon]

Replies are appreciated!  :)  Even if they are just, "Having a busy week,
will get to this on X date" or "Can you take care of Y, I'm too busy to."



On Wed, Jun 5, 2013 at 10:59 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> Hi everyone,
>
> Here are the next steps towards making the June 22nd event as amazing as
> possible.
>
> *1)  Publicity!*
>
> The website should be ready (http://boston-summer.openhatch.org/)
> although feel free to give it another look over and request additional
> changes.
>
> We should start sending out emails to relevant lists.  Places to email
> include:
>
> - CS departments at NEU, BU, and other schools
> - CS clubs and organizations at NEU, BU, and other schools
> - non-CS departments/clubs/organizations at NEU, BU and other schools
>
> We (Asheesh and I) will take care of all of the "other schools" publicity,
> but if Ali or Molly (or another NEU person) could handle emailing NEU CS
> departments and clubs, and Christopher (or another BU person) could handle
> emailing BU CS departments and clubs, that would be fantastic.  If you
> can't, let us know and we'll do it.  It just seems better to have a student
> at the school taking point.
>
> When you send publicity emails, please add some basic information to this
> spreadsheet so we can keep track of what's been done:
>
>
> https://docs.google.com/spreadsheet/ccc?key=0AoHP1ey91UqPdEhXQVcwdXI3NHlfUTF6WncxQkpBV1E&usp=sharing
>
> And here is a template email to send out:
>
>
> https://docs.google.com/document/d/1UketlMiGRnG4nBunliDZ-bbIKyReUUXr8EHUdFZxyNs/edit
>
> re: non-CS stuff.  We have more carefully tailored emails for reaching out
> to science departments and such.  If you're interested in using those, let
> me know, but usually Asheesh and I take care of that.  (Recruiting
> scientists to free software is a special passion of mine!)
>
> It would be great to get the first wave of emails out by the end of the
> week!
>
> *2)  Food*
>
> When we last left off, Asheesh and I were working towards getting a Red
> Hat staffer in attendance, which would get us $200 towards food (as I
> understand it).  If we successfully get 35-45 people between staff and
> attendees, it would be better to have a slightly larger food budget.  Ali,
> did you have a sense of whether we can get a bit more funding for this from
> NEU?
>
>
> Let me know if you have any questions!
> - Shauna
>
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