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[Campus-rutgers-staff] bringing Open Source Comes to Campus back to Rutgers

Prachi Pendse prachirp at gmail.com
Thu Sep 18 21:07:49 UTC 2014 

I don't have a preference either. Early February is fine as well.

-Prachi

On Wed, Sep 17, 2014 at 8:28 PM, Sri Raga Velagapudi <
sriraga.velagapudi at gmail.com> wrote:

> I will let Prachi and Billy decide on the date. Early Jan sounds
> reasonable to me, unless Prachi has strong sentiments against it.
>
> As for Google sponsorship, if we have a separate Google sign up sheet
> (like the chromebooks we have at the RU events, Billy) and do little 5 min
> "Google and Open Source" prezo, sponsorship should not be a problem.
>
> Billy: Send Amy an email soon (so they can adjust their 2015 budgets if
> needed) asking for money for food, shwag for travel costs for mentors. Let
> Amy know it is similar to an event I ran last year. CC me on the email so I
> can jump in if need be.
>
> Good luck!
>
> Sri
>
>
> On Wed, Sep 17, 2014 at 4:03 PM, Billy Lynch <wlynch92 at gmail.com> wrote:
>
>> Spring semester starts 1/20 so if we could hit one of the first weeks of
>> February that would be perfect =]
>>
>> On Wed, Sep 17, 2014 at 3:50 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> I'm happy to move this to the spring if that's what you prefer.  Prachi,
>>> do you have a preference?
>>>
>>> We will likely not start running events again in 2015 until February.
>>>  Will that be early enough in the semester?
>>>
>>> best
>>> Shauna
>>>
>>> On Wed, Sep 17, 2014 at 3:25 PM, Billy Lynch <wlynch92 at gmail.com> wrote:
>>>
>>>> For those who don't know, I am no longer at Rutgers and am now at
>>>> Google NY, so I should be able to take over Sri's responsibilities.
>>>>
>>>> Prachi- I handed those off to the new USACS president Katie Poskaitis
>>>> (cc-ed)
>>>>
>>>> As for room, Core A or even the new expanded Cave might work.
>>>>
>>>> Something I was discussing with Sri offline last week was potentially
>>>> moving the event to very early spring semester. I am not sure how set in
>>>> stone those original dates are, but I think there will be benefits for both
>>>> us and students if we change the date. The main motivation behind this was
>>>> 1) to piggyback off of the popularity of student hackathons and 2) to take
>>>> advantage of beginning of semester motivation.
>>>>
>>>> 1) HackPrinceton and HackRPI <http://mlh.io/seasons/f2014/events> fall
>>>> on the same weekend. Though we are primarily trying to target beginners,
>>>> students are being encouraged more and more to attend these events to
>>>> learn. Since these 2 events are fairly close to Rutgers (and it is become
>>>> fairly common for hackathons to charter a bus to bring students to the
>>>> event), I am slightly concerned that this might draw away some of the
>>>> people we want to reach. By moving to the start of the semester we can get
>>>> ahead of most spring hackathons and promote skills that students can then
>>>> use at these events.
>>>>
>>>> 2) From running these types of events in the past, I have found that
>>>> events targeted towards beginners are much more effective when they are in
>>>> the start of the semester. This is when students have more free time (since
>>>> they don't have assignments yet) and are motivated to learn new things that
>>>> can help them in the upcoming semester. I think an event like this would be
>>>> much more successful and useful to students if ran at the start of the
>>>> semester rather than towards the end (especially since USACS tends to run a
>>>> very similar event covering VCS/Github workflows).
>>>>
>>>> These were just a few thoughts I had. If we still want to run with the
>>>> Nov 16th date that is perfectly fine.
>>>>
>>>> On Wed, Sep 17, 2014 at 2:53 PM, Prachi Pendse <prachirp at gmail.com>
>>>> wrote:
>>>>
>>>>> Yes, we can move the tables. Billy, who has all the USACS power strips
>>>>> n things now?
>>>>>
>>>>> -Prachi
>>>>>
>>>>> On Wed, Sep 17, 2014 at 2:50 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> The tables were moveable, right?  It would be nice to do more group
>>>>>> work since we'll have more mentors, and rearrangeable tables are pretty key
>>>>>> given that that room is so long and thin.
>>>>>>
>>>>>> If so: yes, that room is good.  :)
>>>>>>
>>>>>> best
>>>>>> Shauna
>>>>>>
>>>>>> On Wed, Sep 17, 2014 at 2:45 PM, Prachi Pendse <prachirp at gmail.com>
>>>>>> wrote:
>>>>>>
>>>>>>> The room we had last time was fine right? I will check and book it
>>>>>>> tonight if it's available.
>>>>>>>
>>>>>>> -Prachi
>>>>>>>
>>>>>>> On Wed, Sep 17, 2014 at 2:42 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Sri - We've talked off list, but let me say again: congratulations
>>>>>>>> on your move.  :)  I'm sorry you won't be able to participate in the event,
>>>>>>>> but your decision totally makes sense.  Will Google still be able to
>>>>>>>> sponsor the event given this change?
>>>>>>>>
>>>>>>>> Prachee, Billy - are you still good to lead the event?  If so,
>>>>>>>> let's take care of the basics so I can start finding you mentors and
>>>>>>>> helpers.  (We didn't have any besides Sri and myself last time, due to the
>>>>>>>> day of the week we ran it on, but on a weekend we should have much better
>>>>>>>> luck.)  The next step is figuring out what room to book, and booking it.
>>>>>>>>
>>>>>>>> best
>>>>>>>> Shauna
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Wed, Sep 3, 2014 at 7:53 PM, Sri Raga Velagapudi <
>>>>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Hello folks,
>>>>>>>>>
>>>>>>>>> Apologies for being off the radar. I have an upcoming launch
>>>>>>>>> followed by a performance eval cycle followed by a giant move to the west
>>>>>>>>> coast (yay!). So I won't be able to help. :(
>>>>>>>>>
>>>>>>>>> Good luck with everything and stay I'm touch.
>>>>>>>>>
>>>>>>>>> Sri
>>>>>>>>> On Sep 3, 2014 6:35 PM, "Shauna Gordon-McKeon" <shaunagm at gmail.com>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Okay, I've written down the 16th for the date.  Happy to change
>>>>>>>>>> it again if needed, on my end.
>>>>>>>>>>
>>>>>>>>>> What is the process for getting a room for that date?
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Wed, Sep 3, 2014 at 3:17 PM, Prachi Pendse <prachirp at gmail.com
>>>>>>>>>> > wrote:
>>>>>>>>>>
>>>>>>>>>>> There's a football game against Indiana on Saturday the 15th so
>>>>>>>>>>> our event should be on the 16th.
>>>>>>>>>>>
>>>>>>>>>>> -Prachi
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Mon, Sep 1, 2014 at 5:21 PM, Shauna Gordon-McKeon <
>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi folks,
>>>>>>>>>>>>
>>>>>>>>>>>> Any further thoughts on the 15th vs the 16th?  We can save most
>>>>>>>>>>>> of our planning for later, when we have more time for it, but we should get
>>>>>>>>>>>> the date + location figured out as early as possible, so that we can tell
>>>>>>>>>>>> mentors, students, etc to save the date.
>>>>>>>>>>>>
>>>>>>>>>>>> best
>>>>>>>>>>>> Shauna
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Thu, Aug 7, 2014 at 6:01 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> It sounds like November would be best, then.  Perhaps Sri and
>>>>>>>>>>>>> the people she's reaching out to will have a preference between Sat the
>>>>>>>>>>>>> 15th and Sun the 16th.  If we are going with a November date, that will
>>>>>>>>>>>>> leave plenty of time to organize, so no worries about having to wait until
>>>>>>>>>>>>> September to pick a room, etc.
>>>>>>>>>>>>>
>>>>>>>>>>>>> ~ Shauna
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Thu, Aug 7, 2014 at 5:59 PM, Prachi Pendse <
>>>>>>>>>>>>> prachirp at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> The Fall 2014 Rutgers Hackathon is on Oct 11/12 last I heard
>>>>>>>>>>>>>> so either late Oct or early Nov will give me a chance to advertise there. I
>>>>>>>>>>>>>> don't have any preference as to date.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> I can't really tell you much about how much help I can get
>>>>>>>>>>>>>> for organizing from the Rutgers side until I get back to campus, so more
>>>>>>>>>>>>>> details on my end will have to wait till September.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> -Prachi
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Thu, Aug 7, 2014 at 2:48 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Sounds great.  Let me know what seems best.  Prachi, do you
>>>>>>>>>>>>>>> have a preference?
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Wed, Aug 6, 2014 at 5:55 AM, Sri Raga Velagapudi <
>>>>>>>>>>>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Things will be a bit crazy for me up until the grace hopper
>>>>>>>>>>>>>>>> conf in Oct. Am OK with either late Oct or early Nov. I will check with my
>>>>>>>>>>>>>>>> mom and a few others who might be able to help out.
>>>>>>>>>>>>>>>>  On Jul 30, 2014 6:05 PM, "Shauna Gordon-McKeon" <
>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Hi Prachi and Sri,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Just wanted to check in and see if you're still interested
>>>>>>>>>>>>>>>>> in running an event.  I understand that it's a bit different to have me
>>>>>>>>>>>>>>>>> there personally running things, vs having my help from afar.  If running a
>>>>>>>>>>>>>>>>> full day event seems like too much, you could also break down the
>>>>>>>>>>>>>>>>> curriculum into pieces and do a few "open source nights".
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Here is the template curriculum for the fall:
>>>>>>>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> As you can see, we've got online, self-guided versions of
>>>>>>>>>>>>>>>>> the entire event, so you won't necessarily have to present any of the
>>>>>>>>>>>>>>>>> material yourselves (although we also have presenter-led versions).
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Tue, Jul 15, 2014 at 10:36 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> My apologies for not being entirely clear.  I'm actually
>>>>>>>>>>>>>>>>>> running no events personally this fall - in order to scale up and run
>>>>>>>>>>>>>>>>>> events everywhere we've been invited, we've put all of our materials online
>>>>>>>>>>>>>>>>>> and are helping our local organizers run the events using them.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> An event this fall would likely get many more mentors
>>>>>>>>>>>>>>>>>> than last time, since it would be on a weekend and not a weekday.  (We
>>>>>>>>>>>>>>>>>> typically get 8 or 10 mentors per event -- Rutgers had in fact the fewest
>>>>>>>>>>>>>>>>>> mentors we've ever run with.)  We're also creating self-guided versions of
>>>>>>>>>>>>>>>>>> all of our curriculum, so even if we can't find a mentor to teach a
>>>>>>>>>>>>>>>>>> section, students can still learn it.  So while a local organizer does have
>>>>>>>>>>>>>>>>>> to "run" the event in terms of getting it started on time, announcing
>>>>>>>>>>>>>>>>>> lunch, etc, they don't have to present any material unless they want to.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Let me know if you're still interested in running an
>>>>>>>>>>>>>>>>>> event.  Happy to talk more about the details.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Tue, Jul 15, 2014 at 9:23 AM, Sri Raga Velagapudi <
>>>>>>>>>>>>>>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Yup. I should be able to get us sponsorship. Let me send
>>>>>>>>>>>>>>>>>>> out a few emails.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Shauna: I assume you will be running the sessions?
>>>>>>>>>>>>>>>>>>> On Jul 15, 2014 3:26 AM, "Prachi Pendse" <
>>>>>>>>>>>>>>>>>>> prachirp at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Nice to hear from you again. Yes, I would be available
>>>>>>>>>>>>>>>>>>>> to organize an event again, and can probably reserve space for two full
>>>>>>>>>>>>>>>>>>>> days and hopefully have enough people to help out. I will need to check on
>>>>>>>>>>>>>>>>>>>> the dates though to check that there won't be conflicts with other events.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Sri, would Google sponsor it again?
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> -Prachi
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Fri, Jul 11, 2014 at 1:18 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Hi Prachi and Sri,
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Last fall you helped us bring our introductory open
>>>>>>>>>>>>>>>>>>>>> source event, Open Source Comes to Campus, to your Rutgers.  Since then
>>>>>>>>>>>>>>>>>>>>> we’ve done a lot of work improving our curriculum and our event-planning
>>>>>>>>>>>>>>>>>>>>> process.  We’d love to have another, even better Open Source Comes to
>>>>>>>>>>>>>>>>>>>>> Campus event at Rutgers!
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Some of the major changes we’ve made:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>    We are no longer running events personally, though
>>>>>>>>>>>>>>>>>>>>>    OpenHatch people still frequently attend events as mentors.  This means we
>>>>>>>>>>>>>>>>>>>>>    need one or more local people to take on the role of lead organizer.  Could
>>>>>>>>>>>>>>>>>>>>>    it be you?
>>>>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>    To aid in the above, we’ve put all of our
>>>>>>>>>>>>>>>>>>>>>    curriculum and logistics information online.  For instance, this
>>>>>>>>>>>>>>>>>>>>>    trello board
>>>>>>>>>>>>>>>>>>>>>    <https://trello.com/b/UazH4j3s/osctc-template>
>>>>>>>>>>>>>>>>>>>>>    lists the specific tasks that need to be done for a typical event (though
>>>>>>>>>>>>>>>>>>>>>    your event may have different needs).
>>>>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>    We provide help in a number of other ways, as
>>>>>>>>>>>>>>>>>>>>>    listed on the program website
>>>>>>>>>>>>>>>>>>>>>    <http://campus.openhatch.org/>, you can find the
>>>>>>>>>>>>>>>>>>>>>    details of what’s involved in running a full day event, and how we can
>>>>>>>>>>>>>>>>>>>>>    support you.
>>>>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>    We’re creating self-guided versions of our entire
>>>>>>>>>>>>>>>>>>>>>    curriculum.  This means, practically, that you’ll never have to worry about
>>>>>>>>>>>>>>>>>>>>>    a mentor dropping out and having to teach something you’re not comfortable
>>>>>>>>>>>>>>>>>>>>>    with yourself -- you and the attendees of your event can always go through
>>>>>>>>>>>>>>>>>>>>>    self-guided versions together.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> There’s plenty of other changes that I think make our
>>>>>>>>>>>>>>>>>>>>> events even better!  I’m happy to answer any questions you have about this.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> A practical note: this fall, we will be running events
>>>>>>>>>>>>>>>>>>>>> on three weekends:  September 13th & 14th, October
>>>>>>>>>>>>>>>>>>>>> 18th & 19th, and November 15th & 16th.  We understand
>>>>>>>>>>>>>>>>>>>>> that the process for reserving space varies from school to school.  Please
>>>>>>>>>>>>>>>>>>>>> let us know if you’re generally interested in running an event and we’ll
>>>>>>>>>>>>>>>>>>>>> figure out together which, if any, of those weekends will work for you.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Looking forward to hearing back from you!
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>>>> Campus-rutgers-staff mailing list
>>>>>>>>>>>>>>>>>>>>> Campus-rutgers-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>>> Campus-rutgers-staff mailing list
>>>>>>>>>>>>>>>>>>>> Campus-rutgers-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> _______________________________________________
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>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> _______________________________________________
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>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> _______________________________________________
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>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> _______________________________________________
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>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> _______________________________________________
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>>>>>>>>>>>>>>
>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
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>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
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>>>>>>>>>>>>
>>>>>>>>>>>
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>>>>>>>>>>>
>>>>>>>>>>
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>>>>>>>>>>
>>>>>>>>>>
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>>>>>>>>>
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>>>>>>>>
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>>>>>>>
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>>>>>>
>>>>>>
>>>>>
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