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[Ccsf-campus-staff] Ordering lunch and meetup [for Asheesh]

Tyler B tylerbrothers1 at gmail.com
Thu Sep 11 15:16:32 UTC 2014 

Hey Jennie

Yes I did receive the money. Thank you.

I will send the parking passes out in a different thread to keep this one
straight forward.

Sincerely,

Tyler Brothers

   -


On Thu, Sep 11, 2014 at 7:09 AM, Jennie Rose Halperin <jhalperin at mozilla.com
> wrote:

> Hey all-
>
> I sent the money for snacks to Tyler. Tyler, can you confirm?
>
>  pressingly, one of the mentor asked about parking. Can you confirm that's
> not an issue?
> Thanks!
> Jennie
>
> Sent from my phone. Please excuse brevity and/or typos.
>
> On Sep 11, 2014, at 12:04 AM, Tyler B <tylerbrothers1 at gmail.com> wrote:
>
> Also, how to pay for lunch?  I'm not sure who has credit cards, and can
>> sign for the lunch delivery.
>
>
>
> A student will have to pay this amount out of pocket, then submit for
>> reimbursement. The check takes about 3 weeks to arrive, so a student
>> will float this money in the meantime. If I were there, it would be
>> me. Maybe lunch delivery place (Palmyra?) will allow me to put the
>> cost on my credit card,  but not be there to sign for it.
>
>
> I do not mind floating the cost on my credit card. I will be at the event,
> so it may be easiest for me to do.
>
> That's it.  How do we provide breakfast & lunch for all students & mentors
>> on $575, respecting the dietary restrictions described in the registration
>> spreadsheets
>>
>
> Looking at the cost of lunch last time for 55 attendee's
> <https://docs.google.com/spreadsheet/ccc?key=0Ap-ZVbdcf5dXdDRaYTJtaWdFQnlzN1hHd2d0dm40RUE&usp=drive_web#gid=0>,
> the cost was only $296.45. This covered vegetarian and gluten free diet
> restrictions. If we plan on ~30ish showing up, thats $300 we have and 25
> less people we have to worry about.
>
> Tipping will be covered by the $200 from Mozilla. Estimated tipping will
> be $30 or $40.
>
> Breakfast estimated at ~$100
> <https://docs.google.com/spreadsheets/d/1fLSmQR3I6j-DcDWaVy2WvbIsnpixkpZVzI1QyjLzS9U/edit#gid=0> (thanks
> Katherine!). Utensils, paper plates, napkins and cups we can knock off or
> at least reduce by quite a bit as Art (i think?) and I both have these
> items available at our house. Tape, a sharpie, and post it notes we either
> have or cost less than $10.
>
> I think we have enough money.
>
> There are a few things that NEED to be done (collect receipts, sign in
> sheet), but other than that, not much stress. I do not think we will need
> people to donate money, nor take money from Open Hatch's honorarium.
>
> Sincerely,
>
> Tyler Brothers
>
>    -
>
>
> On Wed, Sep 10, 2014 at 7:36 PM, Katherine Moloney <kmoloney at mail.ccsf.edu
> > wrote:
>
>> Forgot to include link to starter budget for the event:
>>
>> http://tiny.cc/OSCTC_Budget_20140913
>>
>> Also, forgot to mention that the $375 can only be spent on one meal,
>> so this will only be lunch items.
>>
>> A student will have to pay this amount out of pocket, then submit for
>> reimbursement. The check takes about 3 weeks to arrive, so a student
>> will float this money in the meantime. If I were there, it would be
>> me. Maybe lunch delivery place (Palmyra?) will allow me to put the
>> cost on my credit card,  but not be there to sign for it.
>>
>> Tyler, Kevin, and myself are all offering to pay out of pocket, but I
>> don't want anyone to donate more than they can afford.
>>
>> Katherine
>>
>> On 9/10/14, Katherine Moloney <kmoloney at mail.ccsf.edu> wrote:
>> > Hi Asheesh & Tyler & Art (who's doing some of the purchasing) & Kevin
>> > (possibly doing some of the purchasing),
>> >
>> > You guys have to figure out where all the money is coming from & going
>> to
>> > be spent.
>> >
>> > We have $200 that Tyler already has from Mozilla; they sent it via
>> PayPal
>> > to him.  Jennie just needs receipts in the end.
>> >
>> > We were allocated $375 from ICC today.  This is the max that we *could*
>> > use.  We *can* only use $10/student who attends.  Currently ~40
>> registered,
>> > if only 30 show, then we can be reimbursed for $300.  [There must be a
>> sign
>> > in sheet to capture, who actually attends.  We've never done this in the
>> > past, but today that was required by the dean.]
>> >
>> > TechSF will give OpenHatch $500, but it generally take 3-4 months to get
>> > money from them.
>> >
>> > That's it.  How do we provide breakfast & lunch for all students &
>> mentors
>> > on $575, respecting the dietary restrictions described in the
>> registration
>> > spreadsheets (last I remember, 1 gluten-free, 1 no dairy, and a bunch of
>> > vegetarians)?
>> >
>> > Also, how to pay for lunch?  I'm not sure who has credit cards, and can
>> > sign for the lunch delivery.
>> >
>> > I know you guys will figure out the answers to all these questions.
>> Just
>> > keep me copied because I'm curious.
>> >
>> > Katherine
>> >
>> >
>> > On Wed, Sep 10, 2014 at 6:25 PM, Tyler B <tylerbrothers1 at gmail.com>
>> wrote:
>> >
>> >> Hey Asheesh,
>> >>
>> >> We wanted to get together yesterday, but were not able to. If you have
>> >> time today feel free to call me at my number below. If not, I can meet
>> >> tomorrow at 7pm.
>> >>
>> >> Also, just wanted to give you some resources that might help in
>> ordering
>> >> lunch.
>> >>
>> >>    - We will be closing registration Thursday night (around 5:30pm) as
>> >>    that will be after the Coders Club meeting.
>> >>    -
>> >>
>> >>
>> https://docs.google.com/a/mail.ccsf.edu/spreadsheets/d/12RqQFc7iefpqvdR9dZTQgKy0h1mbBx3Svhw3G4WBsRg/edit#gid=1374257463
>> >>    - this is where we have been collecting the dietary info for the
>> >>    registrants.
>> >>    -
>> >>
>> >>
>> https://docs.google.com/spreadsheets/d/16I6MyJIobr7jc3oJeofCcmT6ESssgEdIDoMtcd_m6Fo/edit#gid=316545333
>> >>    - this is where we have been collecting the dietary info for
>> mentors.
>> >>
>> >> Hopefully it will be easy to accommodate the different dietary
>> >> restrictions. If not, just let me know who could not be accommodated
>> and
>> >> I
>> >> will work with them directly to sort something out.
>> >>
>> >> Sincerely,
>> >>
>> >> Tyler Brothers
>> >> 925-998-9956
>> >>
>> >>    -
>> >>
>> >>
>> >> _______________________________________________
>> >> ccsf-campus-staff mailing list
>> >> ccsf-campus-staff at lists.openhatch.org
>> >> http://lists.openhatch.org/mailman/listinfo/ccsf-campus-staff
>> >>
>> >>
>> >
>>
>
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