[Ccsf-campus-staff] Ordering lunch and meetup [for Asheesh]

[Tyler B]

>
> Also, how to pay for lunch?  I'm not sure who has credit cards, and can
> sign for the lunch delivery.



A student will have to pay this amount out of pocket, then submit for
> reimbursement. The check takes about 3 weeks to arrive, so a student
> will float this money in the meantime. If I were there, it would be
> me. Maybe lunch delivery place (Palmyra?) will allow me to put the
> cost on my credit card,  but not be there to sign for it.


I do not mind floating the cost on my credit card. I will be at the event,
so it may be easiest for me to do.

That's it.  How do we provide breakfast & lunch for all students & mentors
> on $575, respecting the dietary restrictions described in the registration
> spreadsheets
>

Looking at the cost of lunch last time for 55 attendee's
<https://docs.google.com/spreadsheet/ccc?key=0Ap-ZVbdcf5dXdDRaYTJtaWdFQnlzN1hHd2d0dm40RUE&usp=drive_web#gid=0>,
the cost was only $296.45. This covered vegetarian and gluten free diet
restrictions. If we plan on ~30ish showing up, thats $300 we have and 25
less people we have to worry about.

Tipping will be covered by the $200 from Mozilla. Estimated tipping will be
$30 or $40.

Breakfast estimated at ~$100
<https://docs.google.com/spreadsheets/d/1fLSmQR3I6j-DcDWaVy2WvbIsnpixkpZVzI1QyjLzS9U/edit#gid=0>
(thanks
Katherine!). Utensils, paper plates, napkins and cups we can knock off or
at least reduce by quite a bit as Art (i think?) and I both have these
items available at our house. Tape, a sharpie, and post it notes we either
have or cost less than $10.

I think we have enough money.

There are a few things that NEED to be done (collect receipts, sign in
sheet), but other than that, not much stress. I do not think we will need
people to donate money, nor take money from Open Hatch's honorarium.

Sincerely,

Tyler Brothers

   -


On Wed, Sep 10, 2014 at 7:36 PM, Katherine Moloney <kmoloney at mail.ccsf.edu>
wrote:

> Forgot to include link to starter budget for the event:
>
> http://tiny.cc/OSCTC_Budget_20140913
>
> Also, forgot to mention that the $375 can only be spent on one meal,
> so this will only be lunch items.
>
> A student will have to pay this amount out of pocket, then submit for
> reimbursement. The check takes about 3 weeks to arrive, so a student
> will float this money in the meantime. If I were there, it would be
> me. Maybe lunch delivery place (Palmyra?) will allow me to put the
> cost on my credit card,  but not be there to sign for it.
>
> Tyler, Kevin, and myself are all offering to pay out of pocket, but I
> don't want anyone to donate more than they can afford.
>
> Katherine
>
> On 9/10/14, Katherine Moloney <kmoloney at mail.ccsf.edu> wrote:
> > Hi Asheesh & Tyler & Art (who's doing some of the purchasing) & Kevin
> > (possibly doing some of the purchasing),
> >
> > You guys have to figure out where all the money is coming from & going to
> > be spent.
> >
> > We have $200 that Tyler already has from Mozilla; they sent it via PayPal
> > to him.  Jennie just needs receipts in the end.
> >
> > We were allocated $375 from ICC today.  This is the max that we *could*
> > use.  We *can* only use $10/student who attends.  Currently ~40
> registered,
> > if only 30 show, then we can be reimbursed for $300.  [There must be a
> sign
> > in sheet to capture, who actually attends.  We've never done this in the
> > past, but today that was required by the dean.]
> >
> > TechSF will give OpenHatch $500, but it generally take 3-4 months to get
> > money from them.
> >
> > That's it.  How do we provide breakfast & lunch for all students &
> mentors
> > on $575, respecting the dietary restrictions described in the
> registration
> > spreadsheets (last I remember, 1 gluten-free, 1 no dairy, and a bunch of
> > vegetarians)?
> >
> > Also, how to pay for lunch?  I'm not sure who has credit cards, and can
> > sign for the lunch delivery.
> >
> > I know you guys will figure out the answers to all these questions.  Just
> > keep me copied because I'm curious.
> >
> > Katherine
> >
> >
> > On Wed, Sep 10, 2014 at 6:25 PM, Tyler B <tylerbrothers1 at gmail.com>
> wrote:
> >
> >> Hey Asheesh,
> >>
> >> We wanted to get together yesterday, but were not able to. If you have
> >> time today feel free to call me at my number below. If not, I can meet
> >> tomorrow at 7pm.
> >>
> >> Also, just wanted to give you some resources that might help in ordering
> >> lunch.
> >>
> >>    - We will be closing registration Thursday night (around 5:30pm) as
> >>    that will be after the Coders Club meeting.
> >>    -
> >>
> >>
> https://docs.google.com/a/mail.ccsf.edu/spreadsheets/d/12RqQFc7iefpqvdR9dZTQgKy0h1mbBx3Svhw3G4WBsRg/edit#gid=1374257463
> >>    - this is where we have been collecting the dietary info for the
> >>    registrants.
> >>    -
> >>
> >>
> https://docs.google.com/spreadsheets/d/16I6MyJIobr7jc3oJeofCcmT6ESssgEdIDoMtcd_m6Fo/edit#gid=316545333
> >>    - this is where we have been collecting the dietary info for mentors.
> >>
> >> Hopefully it will be easy to accommodate the different dietary
> >> restrictions. If not, just let me know who could not be accommodated and
> >> I
> >> will work with them directly to sort something out.
> >>
> >> Sincerely,
> >>
> >> Tyler Brothers
> >> 925-998-9956
> >>
> >>    -
> >>
> >>
> >> _______________________________________________
> >> ccsf-campus-staff mailing list
> >> ccsf-campus-staff at lists.openhatch.org
> >> http://lists.openhatch.org/mailman/listinfo/ccsf-campus-staff
> >>
> >>
> >
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openhatch.org/pipermail/ccsf-campus-staff/attachments/20140910/e091a4cf/attachment.html>